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FBO DAILY ISSUE OF DECEMBER 03, 2008 FBO #2564
SOLICITATION NOTICE

99 -- Combined Worship Musician

Notice Date

12/1/2008
 

Notice Type

Modification/Amendment
 

NAICS

711130 — Musical Groups and Artists
 

Contracting Office

Department of the Air Force, Air Force Space Command, 30CONS, 1515 Iceland Avenue, Bldg 8500, Room 150, Vandenberg AFB, California, 93437-5212
 

ZIP Code

93437-5212
 

Solicitation Number

F4D0D18206A001
 

Archive Date

12/30/2008
 

Point of Contact

Jason G. Burdett,, Phone: 8056064280, Kristina V Mercer,, Phone: 805-605-7040
 

E-Mail Address

jason.burdett@vandenberg.af.mil, kristina.mercer@vandenberg.af.mil
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for services, non-personal prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for quote # F4D0D18206A001. Submit written offers - quote template provided upon request. Oral offers will not be accepted. All firms or individuals responding must be registered with the Central Contractor Registration (CCR) (www.bpn.gov). This procurement is being issued as a 100% Small Business Set-Aside. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-27 and DFARS Change Notice 20081124. North American Industrial Classification Standard (NAICS) 711130 and Size Standard $7.0 million apply to this procurement. Award is subject to availability of funds. Project Number: F4D0D18206A001 Project Title: Combined Worship Musician, Vandenberg AFB • Quote shall conform to the CLIN structure as established in this synopsis/solicitation. • A quote template is available upon request. • Quotes shall be valid for 30 days after close of solicitation. • All questions or comments must be provided to the Contract Specialist in writing; telephone and other means of oral communication shall not be permitted. The Contract Specialist is Jason Burdett, Jason.burdett@vandenberg.af.mil. STATEMENT OF WORK COMBINED WORSHIP MUSICIAN VANDENBERG AFB, CA 1. INTRODUCTION: a. Vandenberg AFB (VAFB) is a Continental United State (CONUS) military community with a split population of Active Duty, Reserve, Civil Service employees, retirees, and dependents. The VAFB program has the responsibility of meeting the needs of this diverse community in support of Vandenberg's continuous global space mission. b. The VAFB Chapel is composed of chaplains, chaplain assistants, appropriated and non-appropriated fund contractors, and lay volunteers. The programming developed by this staff is implemented in a pluralistic environment and is subject to the standards established by the U.S. Air Force. c. The Chapel Community is a faith group supporting programs at VAFB. This community operates an energetic ministry that requires a high degree of coordination and cooperation among its staff. 2. GENERAL DUTIES AND RESPONSIBILITIES The Contractor agrees to furnish the following described services at the locations, intervals and times specified by the Vandenberg AFB Chapel. a. Provide musical accompaniment and leadership during worship services for the congregation and the choir, which may include, but is not limited to: prelude, offertory, postlude, choral and congregational responses, anthems, solos, and hymns for each service. b. Work in conjunction with other musicians and the Chaplain responsible for the service in the selection, preparation and performance of music which relates to the theme established by Scripture reading and/or religious season. Special music for listing in the Sunday worship bulletin and/or slide presentation will be turned in no later than noon on Wednesday prior to the Sunday service. c. ContractOR must be able to combine musical ability with a working knowledge of Contemporary and traditional Catholic music as well as praise and traditional Protestant music. d. Contractor will select, arrange, and score music from appropriate ecclesiastical sources. e. Contractor will ensure that all equipment and/or furnishings is turned off and/or returned to its proper place following services. f. Contractor will wear appropriate clothing when performing services and rehearsals. g. Contractor will adhere to Chapel policy and Air Force regulations when using Chaplain funds and facilities in support of music programs. h. Contractor will remain present for the entire time period involved in any rehearsal, performance or worship service contracted. i. Contractor is permitted to provide subcontractors who are equally qualified and when prior approval is given by the Chaplain responsible for the service. A request for substitution will be submitted at least three (5) days prior to the service. j. Contractor will have music and necessary equipment ready 15 minutes prior to start time for services and rehearsals 3. SPECIAL QUALIFICATIONS All applicants must submit a written resume. The Contractor must: a. Must be at least 18 years of age. b. The Catholic and Senior Protestant Chaplain or another individual designated by the Leading Chaplain may interview the applicant prior to execution of the contract. An audition may be part of the interview. c. Must be able to communicate clearly both orally and in writing in English. d. A HS diploma or equivalent is required. A Bachelor degree or greater in music performance preferred. e. Must be fully qualified on standard piano/keyboard, and/or clavinova or lead guitar. f. Must be able to read music and be able to improvise. g. Minimum of two years experience as musician in a church environment preferred. h. Able to proficiently accompany choir, choral groups, or solo, for special music during worship services. i. Capable of playing worship musician in unison with other musicians. j. Able to work with the chaplain in charge of the Service in providing required musical services. k. Must provide at least three references, personal and/or professional. Pastoral reference is permitted l. Initiate and complete a successful criminal history background check per DoD instruction 1402.5 and local policy. The instruction states: 1. The contractor must ensure its employees have proper criminal history background checks as outlined in the instructions paragraph E6.1 2. Includes procedures that the contractor must follow to obtain checks for its employees, for example, identify the office where employees report for processing, identify proper forms to be completed, etc. Also, identify the DoD Component for billing purposes, and identify the appropriate security point of contact or installation commander as the authorized recipient of background check results. All pertinent information will be given to the contractor upon award. 3. Employees may be permitted to work before completion of background checks, provided the employee is within sight of an individual who has successfully completed a background check per paragraph E6.2. 4. Employees have the right to obtain a copy of the background check report, whom they should contact for the copy and whom to contact for procedures to challenge the accuracy and completeness of the information in the report. 5. Contractor employees who have previously received a background check must provide proof of the check or obtain a new one per paragraph E6.5. 6. IAW paragraph E.6.6 all interested parties are required to answer the following question before being considered for employment: Have you ever been arrested for or charged with a crime involving a child, and, if so, requires a description of the disposition of the arrest or charge. YES_________ NO_________ 4. CERTIFICATION OF SERVICES FOR PAYMENT: The Contractor will submit a monthly invoice to the Wing Chaplain or his/her designee for verification of performance. The monthly invoice will include the dates and times of programs and total due for said month. The Contractor will be responsible for filing any applicable social security, federal, or state taxes. The invoice will be accepted on the 5th after the completion of the service month or the first business day after the 5th if the 5th falls on a weekend. Payment will be made through the Wide Area Work Flow (WAWF). 5. DESCRIPTION OF UNITS OF WORK: A unit of work for this position consists of sixty (60) minutes. A typical workweek will consist of approximately 5 hours, but may fluctuate and will normally be determined by the activity/activities necessary to complete the intent of the contract. 6. PERIOD/PLACE OF SERVICE: The period of performance will be 1 October 2008 through 31 September 2009. The contractor will provide approximately 5 hours per week, 52 weeks per year for Worship Service and appropriate observances. Sunday hours are from 0800-1100. Sunday hours are not negotiable. Contractor is also required to perform up to 52 rehearsals per year. Special service, i.e. Religious Holidays, funeral services, etc. for a total of up to 36 units may be scheduled. Provide up to 12 rehearsals and 12 services per year for Catholic Children's Choir not to exceed one hour in length. Time and location for each special service will be coordinated by the supervising Chaplain with the contractor. The Chapel, building 16200 will be the primary place for all services and rehearsals unless otherwise directed by the supervising Chaplain. The contractor will be provided with an organ, piano, choir robe, and appropriate music supplies. 7. STANDARDS OF DRESS: The Contractor will be neatly attired and well groomed. Business casual for worship, special rites and services, such as funerals, retirements, etc. More casual for rehearsals is acceptable. Shirts must have collars and worn as designed. Cut-offs, shorts, halter-tops, are not acceptable. Any hair length, beards, or mustaches are acceptable, provided it is neat, clean, and properly trimmed. Contractor must act in professional and business-like manner while performing this contract. 8. EQUIPMENT AND SUPPLIES: The Chapel will provide adequate work and storage space, office supplies, and repro support. The contractor will provide any contractor preferred supplies and equipment, to include transportation. 9. SECURITY: The Contractor will comply with all Air Force computer and information security requirements. 10. TERMINATION PROCEDURES: The Contractor may request termination of the contract with 60 days advance notice in writing. The government may terminate the contract at any time. The contract may be terminated by mutual consent of both parties at any time. The contract will be Firm-Fixed Price with the following structure: Description Unit Qty Rate CLIN 0001 Non-personal Services: Combined Worship Musician HR 1 The following provisions and clauses apply to this acquisition: FAR 52.204-9 Personal Identity Verification of Contractor Personnel FAR 52.212-1 Instructions to Offerors-Commercial Items. FAR 52.212-2 Evaluation-Commercial Items, quotes shall be evaluated on price and contractor capability. FAR 52.212-3 Offeror Representations and Certifications - Commercial Items FAR 52.212-4 Contract Terms and Conditions-Commercial Items FAR 52.212-5 Dev. Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items. FAR 52.233-3 Protest After Award FAR 52.233-4 Applicable Law for Breach of Contract Claim FAR 52.213-2 Invoices FAR 52.213-3 Notice to Supplier FAR 52.219-28 Post-Award Small Business Program Representation FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.222-3 Convict Labor FAR 52.222-41 Service Contract Act of 1965 FAR 52.222-42 Statement of Equivalent Rates for Federal Hires FAR 52.222-50 Combatting Trafficking in Persons FAR 52.232-18 Availability of Funds FAR 52.232-33 Payment by Electronic Funds-Central Contractor Registration. FAR 52.242-15 Stop-Work Order FAR 52.252-2 Clauses Incorporated by reference (view clauses at): http://farsite.hill.af.mil/vffar1.htm DFARS 252.204-7004 Alt. A Central Contractor Registration (FAR 52.204-7) DFARS 252.232-7003 Electronic Submission of Payment Requests DFARS 252.212-7001 dev Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items DFARS 252.225-7001 Buy American Act and Balance of Payments Program AFFARS 5352.201.9101 Ombudsman Contact: AFSPC/A7KO, 719-554-5250, afspc.a7k@peterson.af.mil AFFARS 5352.223-9000 Elimination of ODS AFFARS 5352.223-9001 Health & Safety on Gov't Installations AFFARS 5352.242-9000 Contractor Access to Air Force Installations CONS G-800 Memorandum for Vandenberg AFB Contractors All potential offerors are reminded that compliance with Defense Federal Acquisition Regulations (DFARS) 252.204-7004, Required Central Contractor Registration (CCR), is mandatory. Lack of registration in the CCR shall make an offeror ineligible for contract award. All quotes must be sent to Jason Burdett at Jason.Burdett @vandenberg.af.mil or faxed to 805-606-5193 no later than 12:00 PM PST on 15 Dec 08 JASON BURDETT Contracting Specialist TINA MERCER Contracting Officer
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=f4e840f7733c2e502e54a296fb52964b&tab=core&_cview=1)
 

Place of Performance

Address: Vandenberg AFB, CA, Vandenberg AFB, California, 93437, United States

Zip Code: 93437
 

Record

SN01711460-W 20081203/081201214334-f4e840f7733c2e502e54a296fb52964b (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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