Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 04, 2008 FBO #2565
SOLICITATION NOTICE

60 -- TRES RIOS WIRING/CABLING PROJECT

Notice Date

12/2/2008
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

238210 — Electrical Contractors and Other Wiring Installation Contractors
 

Contracting Office

Department of Veterans Affairs, VA Caribbean Health Care System, Department of Veterans Affairs Caribbean Health Care System, Department of Veterans Affairs;Procurement Business Office;Tres Rios Bldg.;27 J. Gonzalez Giusti Ave, Suite 600;Guaynabo PR 00968
 

ZIP Code

00968
 

Solicitation Number

VA-248-09-RQ-0089
 

Response Due

12/11/2008
 

Archive Date

2/9/2009
 

Point of Contact

JOSE R. SIERRA-COLON<br />
 

Small Business Set-Aside

Veteran-Owned Small Business
 

Description

3 RIOS BUILDING STATEMENT OF WORKInformation Transport Data Cabling Infrastructure Project 1. Introduction: The VA Caribbean Healthcare System (VACHS) intends to install a new Information Transport Horizontal Data Cabling Infrastructure on its new facility located on Tres Rios Building 3rd Floor 27th Ave. J. Gonzalez Giusti Guaynabo PR 00968. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. Solicitation number VA248-09-RQ-0089. The Request for Quotation (RFQ) is 100% set-aside for Service Disabled Veteran Owned Business and Veteran Owned Small Business only under NAICS code 238210 with a business size of $13.0M. Veteran Administration Caribbean System (VACHS) requests a proposal for the installation, testing, and acceptance of the Information Transport Cabling Infrastructure as described in the Technical Specifications section of this document from invited vendors. Prices quoted shall be all-inclusive and represent complete installation. The Bidder shall be responsible for all parts, labor and all other associated apparatus necessary to completely install, test, and turn-over for acceptance to the VACHS the Information Transport Cabling Infrastructure detailed herein. Include and supply all necessary labor, material, tools and equipment for the proper construction and installation of information transport cabling in accordance with this document and accompanying drawings. 2. List of Materials: 87 Cat6 Drops from Rack to Wall Plate, Twisted Pair Cable, Plenum, Blue (SYSTIMAX 700210081) 87 SYSTIMAX PATCH CORD 24/4 STRANDED CAT 6 BLUE 10 FT 87 SYSTIMAX PATCH CORD 24/4 STRANDED CAT6 3 Ft 87 SYSTIMAX MODULAR JACK CAT6 A/B BLUE (SYSTIMAX 700206758) 45 4-PORTS FACE PLATE (SYSTIMAX 108333162) 2 IPATCH PATCH PANEL 48 PORT CAT6 (SYSTIMAX 760067702) 1 IPATCH RACK MANAGER PLUS W/ UNIVERSAL POWER SUPPLY 120' FIBER OPTIC CABLE, MULTIMODE, 50U, PVC (760012112) 120' 1" INNERDUCT, PVC 12 LAZER SPEED SC PIGTAILS SYSTIMAX 2 Fiber Optic 12 PORT IPATCH FO SHELF MM/SM (760017855) 2 ROLOSPLICE KIT, E/W 2XM FUSION SPLICE TRAY (760039867) 2 ROLOSPLICE, ACCEPT 4 SPLICE SPLICE TRAYS (760027516) 2 FUSION SPLICE ORGANIZER, HOLDS 16 SPLICES-PK10 (700006257) 1 RACK RELAY 6"X 7' H 19" (SYSTIMAX 760082495) 2 VERTICAL CABLE MANAGEMENT 6" (SYSTIMAX 760072868) 3 HORIZONTAL CABLE MANAGEMENT 2U (SYSTIMAX 760072959) 1 IPATCH SYSTEM MANAGER 6.0 ENTERPRISE EDITION OR LATEST EDITION 3. Job Description: 1) The contractor is responsible for verifying all quantities, distances and measurements. 2) The contractor is responsible for correcting any damage or outage caused to existing facilities or utilities during construction. 3) The contractor is responsible for restoring initial conditions of the work areas. 4) The contractor is responsible for disposing of any refuse or garbage generated. 5) The contractor is responsible for digitizing the paper floor plans and providing an As Built set of plans (in AutoCAD format) at the end of the project. 6) All new data drops Cat 6 punched on B configuration and RJ45 Ipatch panel. (Systimax panel). 7) Acceptance will be upon completion of cabling plant installation and certification. Equipment installation and configuration acceptance will be based on the successful test result of functional specifications as per configuration design documentation. The Bidder must be able to show proper performance of equipment should a problem arise with non-contracted services such as cabling and carrier services. 8) Test and Certify new data cable category and submit testing results to Network Management staff. 9) All patch panels, cables and wall jacks will be labeled to represent new closet connection layout, wall cables and jacks will be blue. 10) In some cases work will require contractor to work at night and weekends to avoid delay to the project. 11) Network Management Staff will be responsible for the QA on the data cabling installations. Network staff will be responsible for the coordination with the contractor. 12) Contractor will assure proper supervision of any subcontractor hired to complete the job as required on the existing cabling agreement. 13) Contractor should provide a SOW to include amount of days to completed cabling, certification, etc. 14) The VACHS will provide the contractor drawings with voice/data layout so that vendor can provide quotation. 15) Collect information about number/type of iPatch System users. 16) Determine if floor plan drawings need to be imported into the iPatch database. If so, define which objects will need to be populated on the floor plan view in a database. 17) Determine if floor plans need to be associated with floors, rooms or both. 18) Compile Services list (VLAN definitions, service names or labels). 19) Determine if there is a possibility to adjust cabling topology to improve the efficiency of the iPatch Service Provisioning feature by using fewer/or eliminating the need for service paths. 20) Service Provisioning/Patching. 21) Determine if SNMP Switch port monitoring (RO)/Switch port management (RW) needs to be implemented, if so, define polling settings. 22) Compile a list of switch brand and model number that is planned to be deployed and integrated with the iPatch System. 23) Determine if SNMP Device Discovery is required by a customer, if so, define discovery method (auto/manual and its settings). 24) Compile a list of networked device types that have to be discovered by iPatch Device Discovery. 25) Determine if managed devices in racks will have to be setup in the iPatch System. 26) Compile a list of type and brand with model number of managed devices in racks to be set up in the iPatch System. 27) Determine what type of reports will be required for the iPatch System to generate. 28) The cabling contractor is responsible for grounding and bonding all the infrastructure provided in this project. Specifically: a. Use #6 grounding conductors and two-hole irreversible compression connectors to bond racks to the room's telecommunications grounding busbar (TGB). b. The contractor shall provide and install the proper grounding kits for the VisiPatch Consolidation Points as required by Systimax. c. The contractor shall ground and bond the telecommunications rack. 4. References: For further reference refer to the following standards. a. All new cable shall be labeled on each end and fully tested. And shall conform to meet the requirements of ICEA Publications S-80-576-1988 (Ref.B1.6) as to size, color and installation. b. A minimum of two four (4) pair unshielded twisted pair 23AWG cables must be installed per each Work Area. The cable used must meet Category 6/Class E channel specifications to 250 MHz (ANSI/EIA/TIA-568-B.2) and it must have performance guaranteed in up to six (6) connections in any length channel configuration up to 100 meters. c. Cable transmission performance specifications shall be in accordance with EIA/TIA standards. Attenuation shall be measured in accordance with EIA fiber optic test procedures EIA/TIA-455-46,-61, or -53. Information transmission capacity shall be measured in accordance with EIA/TIA-455-51 or -30. d. SYSTIMAX Solutions SYSTIMAX Structured Connectivity Solutions, Performance Specifications, ( and Addendum) Latest Issue. e. SYSTIMAX Solutions, Components Guide, Latest Issue. f. SYSTIMAX Solutions Design & Installation Guidelines, Latest Issue. 5. Contractor: All work shall be performed by a Systimax Business Partner and shall follow the design guidelines in this RFP and be in accordance with the current edition of the National Electrical Code, the current edition of the National Electrical Safety Code, the current edition of the BICSI Telecommunications Distribution Methods Manual, the current edition of the BICSI Cabling Installation Manual, the latest issue of the ANSI/TIA/EIA Standards as published by Global Engineering Documents as TIA/EIA Telecommunications Building Wiring Standards, and all local codes and ordinances. 1. Any sub-Contractor, who will assist the Systimax Certify Solution (SCS) contractor in performance of this work, shall have the same training and certification as the SCS contractor including:SP5500 - SYSTIMAX iPatch Design and Engineering; ND5510 - SYSTIMAX iPatch System Manager Installation and Support. 2. All communications cabling used throughout this project shall comply with the requirements as outlined in the National Electric Code (NEC ) Articles 250, 725, 760, 770, and 800 and the appropriate local codes. 3. All balanced twisted pair cabling shall bear CMP (Plenum Rated), CM/CMR (Riser Rated) and/or appropriate markings for the environment in which they are installed.6. Cable Pathway: 1. In suspended ceiling and raised floor areas where duct, cable trays or conduit are not available, the Contractor shall bundle, in bundles of 50 or less, horizontal cabling with cable ties snug, but not deforming the cable geometry. 2. Cable bundles shall be supported via "J" hooks attached to the existing building structure and framework at a maximum of five (5) foot intervals. 3. Plenum rated cable ties shall be used in all appropriate areas. 4. The contractor shall adhere to the manufacturers' requirements for bending radius and pulling tension of all data and voice cables. 5. Cables shall not be attached to lift out ceiling grid supports or laid directly on the ceiling grid. 6. Cables shall not be attached to or supported by fire sprinkler heads or delivery systems or any environmental sensor located in the ceiling air space. 7. All of the above requirements are also in the existing telephone maintenance contract.7. Progress, Compliance Performance Period: VACHS IRM staff will be on site actively participating and monitoring the job progress. Before work area is completed the IRM staff will inspect the areas to determine its completion. IRM will assign a project manager that will monitor overall project compliance and timeframes. This person, in conjunction with the Contractor's project manager will determine work area and timeframes for each step of the process. The Government will provide the contractor a Notice to Proceed (NTP) to commence work within 10 working days from the Purchase Order date. All works must be completed within 21 days since the Notice to Proceed with the project. 8. Quality Assurance: Before each area is accepted as completed, IRM staff will verify that all equipment in the specific area connected to the network and all VA network resources are available. All wall jacks will have a documented certification test conducted with industry standard specialized equipment for this purpose. Documentation will be provided to VA COTR. 9. Qualifications: A. Manufacturer: 1.The products specified in this specification shall be supplied by a single manufacturer. 2. Preference will be given to racks, cabinets and associated routing pathways provided by the same manufacturer as the cabling system. 3. Manufacturer shall have a minimum of seven (7) years experience in the manufacture of the specified cabling products and shall be ISO 9001/14000 Certified. B. Contractor: 1.The contractor selected to provide the installation of this system shall be certified by the manufacturing company in all aspects of design, installation, testing, configuration and programming of the products described herein. 2. The contractor shall utilize the authorized manufacturer components and distribution channels in provisioning this Project. 3. Contractor shall have a minimum of five (5) years of recent experience on structured cabling systems of similar type and size. 4. The contractor shall be experience in all aspects of this work and shall be required to demonstrate direct experience on recent systems of similar type and size. 5. The contractor shall own and maintain the tools and equipment approved by the cabling system manufacturer for successful installation and testing Category 6 balanced twisted pair distribution systems. 6. The contractor shall have personnel who are adequately trained in the usage of such tools and equipment. 7. Contractor shall submit a resume of qualification with the Contractor's proposal indicating the following: a. A list of recently completed projects of similar type and size with contact names and telephone numbers for each. b. A list of test equipment proposed for use in verifying the installed integrity of metallic cable systems on this project. c. A technical resume of experience for the contractor's Project Manager and on-site installation supervisor who will be assigned to this project. d. A list of technical product training attended by the contractor's personnel that will install the SCS system. e. Any sub-Contractor, who will assist the SCS contractor in performance of this work, shall have the same training and certification as the SCS contractor. 10. Cabling basic requirements: a) Extension of all data and voice cables shall be within raceway, conduit, cable tray or other designated cable delivery system provided and installed by the contractor where concealed in walls and exposed above ceilings in plenum spaces. b) Required hardware includes, but is not limited to, termination blocks, fastening devices, data outlets, voice outlets, connectors and all required accessories to comply with this specification. c). Fire Stopping: 1. Sealing of openings between floors, through rated fire and smoke walls, existing or created by the contractor for cable pass through shall be the responsibility of the contractor. 2. Sealing material and application of this material shall be accomplished in such a manner, which is acceptable to the local fire and building authorities having jurisdiction over this work. 3. Creation of such openings as are necessary for cable passage between locations as shown on the drawings shall be the responsibility of the contractor's work. 4. Any openings created by or for the contractor and left unused shall also be sealed as part of this work. 5. The contractor shall be responsible for damage to any surfaces or work disrupted as a result of his work. Repair of surfaces, including painting, shall be included as necessary. 11. Product warranty and application assurance: Materials and workmanship hereinafter specified and furnished shall be fully guaranteed by The Bidder for one year (365 calendar days) from transfer of title against any defects. In addition, Defects which may occur as the result of faulty materials or workmanship within one year after installation and acceptance by The Customer shall be corrected by The Bidder at no additional cost to The Customer. The Bidder shall promptly, at no cost to The Customer, correct any nonconforming or defective work within one (1) year after completion of the project of which the work is a part. The period of The Bidder's warranty (ies) for any items herein are not exclusive remedies, and The Customer has recourse to any warranties of additional scope given by The Bidder to The Customer and all other remedies available at law or in equity. The Bidder's warranties shall commence with acceptance of/or payment for the work in full. Given that The Bidder will be procuring equipment or materials under the Contract, The Bidder shall obtain for the benefit of The Customer Systimax's 20-year Structured Connectivity Solutions (SCS) warranty including Systimax's application assurance & extended product warranties. The Bidder shall pass along to The Customer any additional warranties offered by the manufacturers, at no additional costs to The Customer, should said warranties extend beyond the one-year period specified herein. This warranty shall in no manner cover equipment that has been damaged or rendered unserviceable due to negligence, misuse, acts of vandalism, or tampering by The Customer or anyone other than employees or agents of The Bidder. The Bidder's obligation under its warranty is limited to the cost of repair of the warranted item or replacement thereof, at The Bidder's option. Insurance covering said equipment from damage or loss is to be borne by The Bidder until full acceptance of equipment and services. This warranty applies exclusively to SYSTIMAX Structured Connectivity Solutions that are comprised only of SYSTIMAX Solutions certified end-to-end channel of products purchased from and installed by an authorized SYSTIMAX BusinessPartner2, used at the original site of installation, and registered with SYSTIMAX Solutions as evidenced by a numbered registration certificate issued by SYSTIMAX Solutions (such registered SYSTIMAX Structured Connectivity Solutions are hereinafter referred to as "Registered SYSTIMAX SCS"). SYSTIMAX Solutions offers to the customer of Registered SYSTIMAX SCS the following 20-Year Extended Product Warranty and Application Assurance. 12. Extended Product Warranty: a. The Extended Product Warranty covers all passive Registered SYSTIMAX SCS components (i.e., cable and connectivity components that make up the passive data and telecommunications signal transmission infrastructure). "Passive Components" are defined as SYSTIMAX SCS components that exhibit no gain or contribute no energy. SYSTIMAX Solutions warrants, from the original installation completion date, provided a registration certificate is issued by SYSTIMAX Solutions to the customer, the following: 1) The Passive Components of Registered SYSTIMAX SCS will be free from manufacturing defects in material and workmanship under normal and proper use. 2) That all SYSTIMAX Solutions Passive Components in the Registered SYSTIMAX SCS meet or exceed the relevant component specification of the TIA 568-B series and ISO/IEC 11801: 2002 standards. 3) That the Registered SYSTIMAX SCS compliant GigaSPEEDXL7, and GigaSPEEDXL8 links/channels will meet or exceed the applicable requirements of the TIA 568-B series, and ISO/IEC 11801: 2002 standards for cabling links/channel configurations specified in these standards. 4) That the Registered SYSTIMAX SCS compliant Gig Speed XL7, or Gig Speed XL8 channels will additionally meet or exceed the Guaranteed Channel Performance in the SYSTIMAX SCS Performance Specifications Addendum in effect at the time of installation. b. Under the Extended Product Warranty, SYSTIMAX Solutions will (or will authorize a SYSTIMAX Business Partner to) either repair or replace the defective Registered SYSTIMAX SCS product at SYSTIMAX Solution's cost. SYSTIMAX Solutions will pay a SYSTIMAX Business Partner for the cost of labor to repair or replace any such defective product on behalf of SYSTIMAX Solutions, provided, that such repair or replacement and associated labor costs receive the prior written approval of SYSTIMAX Solutions. If SYSTIMAX Solutions chooses to repair products, SYSTIMAX Solutions may use new or reconditioned replacement parts. If SYSTIMAX Solutions chooses to replace products, SYSTIMAX Solutions may replace such products with new or reconditioned products of the same or similar design. Any such repair or replacement will be warranted for either: Twenty years from the date of issuance of the registration certificate or installation, whichever is earlier. Moves, additions, or changes are covered by the original registration certificate if performed by a SYSTIMAX Business Partner in compliance with the SYSTIMAX SCS design, installation and registration requirements. Administration of SYSTIMAX SCS cords by the end user is covered by the original registration certificate if performed in compliance with SYSTIMAX SCS guidelines. 12. SECURITY REQUIREMENTS: Contractor personnel must display Contractor provided picture identification. Other VA Roseburg Vendor Policies may also apply. The contractor shall have in place, and available to the Medical Center staff, security and contingency plans for all systems providing service to the VACHS. Contractor's policies and procedures must be in accordance to applicable rules and regulations (Privacy Act, FOIA, etc) pertaining to Information security. 13. LAYOUT: No later than December 09, 2008 at 11:30am (Puerto Rico local time) the Purchasing Agent will provide via e-mail copy of the layout, upon written request from the Company. 14. SAFETY REQUIREMENTS: In performance of this contract the Contractor shall take such service safety precautions as the Contracting Officer or his/her designee may determine to be reasonably necessary to protect the lives and health of occupants of the building. The Contracting Officer or his/her designee will notify the Contractor of any non-compliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the condition to which attention has been directed. Such notice, when served on the Contractor or his representative at the site of work, shall be deemed sufficient for the purpose aforementioned. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all or any part of the work and hold the Contractor in default. 15. Only the Purchasing Agent is authorized to make commitments or issue changes which will affect the price, quantity, quality or terms of this order. The contractor must provide a contact person whom VA may contact during the performance of this contract for prompt action on matters pertaining to the administration of the order. A notice received by this contact person will be considered to be a notice received by the Contractor. THE FULL TEXT OF A CLAUSE MAY BE ACCESSED ELECTRONICALLY AT THESE ADDRESSES: www.acquisition.gov/far/index.html; www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm. The quotation shall be e-mailed to the attention of the Jose R. Sierra at jose.sierra-colon@va.gov. NO FAX WILL BE ACCEPTED. Quote due date is December 11, 2008 at 11:30am (Puerto Rico local time).
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=dfdecc684133d30ce8ad6c3217095684&tab=core&_cview=1)
 

Place of Performance

Address: TRES RIOS BLDG;27TH J. GONZALEZ GIUSTI AVE 3RD FLOOR;GUAYNABO, PR<br />

Zip Code: 00968<br />
 

Record

SN01712302-W 20081204/081202215408-cf07b8f9f030161567f852b481a21012 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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