SOLICITATION NOTICE
28 -- REPAIR OVERSPEED SHUTDOWN & CYLINDER LINER
- Notice Date
- 12/3/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 333618
— Other Engine Equipment Manufacturing
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer, USCG Engineering Logistics Center, 2401 Hawkins Point Road, Building 31, Mail Stop 26, Baltimore, Maryland, 21226-5000
- ZIP Code
- 21226-5000
- Solicitation Number
- HSCG40-09-Q-6MD106
- Response Due
- 12/17/2008
- Archive Date
- 1/1/2009
- Point of Contact
- Scott A. Wood,, Phone: 410-762-6434
- E-Mail Address
-
Scott.A.Wood@uscg.mil
- Small Business Set-Aside
- N/A
- Description
- The USCG Engineering Logistics Center has a requirement for repair/refurbishment of the following: 1) NSN 2815-99-534-5610, CYLINDER LINER, PAXMAN LTD Part number: Y3J12811, Quantity 24 each. 2.) NSN 2815-99-737-6743, OVERSPEED SHUTDOWN, PAXMAN LTD Part number: Y3J20600F, Quantity 2 each in accordance with the following overhaul descriptions: Item Name: Cylinder Liner Stock Number:2815-99-534-5610 Part Number: Y3J12811 Used On: 110' WPB Paxman Engine Model 16RP200M 1.Scope: - The cylinder liners are considered a "critical item" used during the overhaul process for Paxman Engines Model 16RP200M. These engines are used in the Coast Guards 110' Island Class Patrol Boats. The Coast Guard (CG) will provide a core exchange for each liner ordered. Any discrepancies within this repair description shall be reported to the Coast Guard Contracting Officer (KO). 2.Work Description: - Each cylinder liner shall be repaired / refurbished to a condition which shall restore the operating and performance characteristics to the "Original" design and technical specifications to ensure form, fit and function. At a minimum the following shall be completed: 2.1. Documentation and Marking: - Each liner shall have a documented incoming inspection report completed. The contractor shall delivery an electronic copy of the report to the CG KO within fifteen (15) days of receipt of the liners. 2.1.1.Each liner shall have all previous makings removed (see note) and stenciled with the new CG contract number and a designated serial number. For example HSCG40-09-P-60000 1 of X ("X" represents the quantity of the order). The designated marking shall allow complete tractability back to the repair/refurbished process of each liner. Note: If the incoming inspection report annotates a CG contract number with the letter "N" at the end. For example HSCG40-09-P-60000N, stop work and contact the CG KO for special marking. 2.1.2.Each liner shall be individually packaged in a re-usable wooded crate. The crate shall include any special labels/markings required by US Customs annotating the wood has been treated with tannic acid or heat treated as required 2.1.3.Each crate being sent back to the CG shall include a completed dimensional inspection report. At a minimum, the report shall include, CG contract number, liner serial number, ID and OD measurements recorded at 3 different locations 90 deg. apart. 1) Top, 2) middle, and 3) bottom, the overall dimension, fretting band and retaining ring dimension etc. 2.2.Process - Each liner shall have the existing coatings from the outside diameter (O/D) and inside diameter (I/D) striped to allow for re-coating. 2.2.1.The liner ID shall be pre-honed. 2.2.2.The liner OD shall be pre-turn. 2.2.3.The liner OD shall be sprayed with nickel plating and finished machined meeting the parameters of a new "Original Design". 2.2.4.The liner ID shall be sprayed coated with intermediate porous hard chrome plating and finished honed meeting the parameters of a new "Original Design". 2.2.5.Each liner shall have the fretting band and retaining ring fitted to the "Original Design". 2.2.6.Each liner shall be hydro tested to 100 PSI for 10 minutes. 2.2.7.Each liner shall have a honey chrome etch bore. 2.2.8.Each liner shall be vapor blasted and cleaned. 3.Warranty: - The cylinder liners being repaired / refurbished will be put into CG inventory. The Contractor shall guarantee items against defects that lead to failure for one (1) year after installation and/or a period of up to two (2) years storage after delivery to the Coast Guard. 4.Quality Assurance: - The Contractor shall provide certifications of successful standard production tests and inspections. The certification shall be placed in each container. 5.Preservation Packing and Marking for Shipping: - Each unit shall be individually preserved and wrapped for protection against deterioration for a period of two (2) years minimum. Mark each box in legible black print lettering with the following information: ITEM NAME: Cylinder, Liner STOCK NO.: 2815-99-534-5610 PART NUMBER: Y3J12811 GOVERNMENT ORDER NUMBER:______________________. DATE OF REPAIR:______________________. SERIAL NUMBER:______________________. And the words: "Coast Guard ELC Material, Condition Code A". 6.Government Acceptance: - Acceptance will be made at destination by a government representative. Acceptance will be contingent upon representative's verification of no damage in transit, correctness and completeness of order and contractors conformance to preservation, packing and marking requirements. Assembly as received by the contractor must be complete and of the proper cited part number. Discrepancies shall be reported to the Coast Guard Contracting Officer. Item Name: Overspeed Shutdown Stock Number:2815-99-737-6743 Part Number: Y3J20600f Used On: 110' WPB Paxman Engine Model 16RP200M PRELIMINARY INSPECTION REQUIREMENTS: The OVER SPEED SHUT DOWN shall be inspected in order to determine the extent of required repairs. An estimate shall be provided to the Coast Guard Contracting Officer, which shall include new parts required, labor hours required, and a total estimate for all required services. The serial number for each OVER SPEED SHUT DOWN shall be included in the Inspection Report. OVERHAUL REQUIREMENTS: The OVER SPEED SHUT DOWN shall be overhauled to a condition, which shall restore the operating and performance characteristics to the "ORIGINAL" design and technical specifications. Overhaul shall be performed in accordance with MAN B&W DIESEL LTD PAXMAN specifications and standards, which are proprietary to MAN B&W DIESEL LTD PAXMAN. All repair parts shall be genuine MAN B&W DIESEL LTD PAXMAN manufactured parts. Following completion of overhaul, the Contractor shall perform standard production tests and inspections to assure maximum design performance. The Contractor shall provide certifications of successful standard production tests and inspections. One certification shall be placed in the box with each unit and a copy for each unit shall be forwarded to the Coast Guard Contracting Officer. WARRANTY: The OVER SPEED SHUT DOWN is being overhauled as a "system stock" item and will be put into inventory. NOT FOR IMMEDIATE INSTALLATION. Contractor shall guarantee item against defects that lead to failure for 90 days after installation for a period of up to two (2) years after delivery to the Coast Guard. GOVERNMENT ACCEPTANCE: Acceptance will be made at destination by a Government Representative. Acceptance will be contingent upon the Representative's verification of no damage in transit, correctness and completeness of order and contractors conformance to preservation/packaging, packing and marking requirements. PRESERVATION/PACKAGING: The OVER SPEED SHUT DOWN shall be preserved and packaged for protection against deterioration for a period of up to two years. PACKING AND MARKING FOR SHIPMENT: Each OVER SPEED SHUT DOWN shall be packed individually in a wooden box, which shall be capable of providing adequate protection during storage and multiple shipments. Mark each box in legible black print lettering on contrasting painted background with the following information: NATIONAL STOCK NUMBER:2815-99-737-6743 ITEM NAME: OVER SPEED SHUT DOWN PART NUMBER:Y3J20600F GOVERNMENT ORDER NUMBER:______________________. DATE OF REPAIR:______________________. SERIAL NUMBER:______________________. And the words: "Coast Guard ELC Material, Condition Code A". Assembly as received by the contractor must be complete and of the proper cited part number. Discrepancies shall be reported to the Coast Guard Contracting Officer. (Offerers to provide the following information on quote) CLIN#1: 2815-99-534-5610: ITEM 1 COST TO OPEN, INSPECT & PROVIDE REPORT: $____________ ITEM 2 PRELIMANARY ESTIMATE TO REPAIR CYLINDER LINER: $___________ (*Note this is a cost estimate to be prepared based on historical data of what major components are standard replaced in during an average overhaul/repair. It is not a firm estimate and is not used to evaluate the quote.) ITEM 3 LOADED HOURLY RATE CHARGED BY YOUR COMPANY: $___________ CLIN#2: 2815-99-737-6743: ITEM 1 COST TO OPEN, INSPECT & PROVIDE REPORT: $____________ ITEM 2 PRELIMANARY ESTIMATE TO REPAIR CYLINDER LINER: $___________ (*Note this is a cost estimate to be prepared based on historical data of what major components are standard replaced in during an average overhaul/repair. It is not a firm estimate and is not used to evaluate the quote.) ITEM 3 LOADED HOURLY RATE CHARGED BY YOUR COMPANY: $___________ Delivery shall be F.O.B. Destination to USCG Engineering Logistics Center, Baltimore MD. Delivery of inspection report 15 days upon receipt of GFM (Government Furnished Property) Final delivery 45 day after authorization to proceed with repair. NOTE: NO DRAWINGS, SPECIFICATIONS OR SCHEMATICS ARE AVAILABLE FROM THIS AGENCY. FOB Destination delivery is desired 30 days after reciept of order and/or GFM to USCG Engineering Logistics Center, Baltimore, MD 21226-5000. This is a combined Synopsis/Solicitation for Commercial Items prepared in accordance with the format in subpart 12.6 of the FAR, FAC 2005-27 (OCT 2008) and as supplemented with additional information included in this notice, and FAR Part 6.302.1. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Quotations shall include, proposed delivery in days, pricing for item's with shipping included in unit price, the company Tax Information Number and DUNS Number. All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. Quotations will be awarded on a “Best Value” basis utilizing the following evaluation criteria: -Compatibility -Past Performance of Cylinder Liners in USCG Vessels -Serialization and traceability of the Cylinder Heads -Availability -Price All responsible sources may submit a quotation, which if timely received, shall be considered by this agency. The NAICS code for this solicitation is 333618 and the small business size standard is 1000 employees. The following FAR clauses apply to this solicitation. Offerors may obtain full text versions of these clauses electronically at: http://www.arnet.gov/far FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008). FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (JUN 2008) with Alt 1 included. FAR 52.212-4 Contract Terms and Conditions-Commercial Items (NOV 2008). FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders, Commercial Items (OCT 2008). The following clauses listed in FAR 52.212-5 are incorporated: FAR 52.222-3 Convict labor (June 2003) (E.O. 11755); FAR 52.222.19 Child Labor-Cooperation with Authorities and Remedies (Jan 2006) (EO 11755); FAR 52.222-21, Prohibition of Segregated Facilities (Feb 1999); FAR 52.222-26 Equal Opportunity (Apr 2002)(E.O. 11246); FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans (Sept 2006) (38 U.S.C. 4212) FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793). FAR 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and other Eligible Veterans (Sept 2006)(38 U.S.C. 4212). FAR 52.223-9, Estimate of Percentage of Recovered Material Content for EPA-Designated Products (Aug 2000)(42 U.S.C. 6962(c)(3)(A)(ii)). FAR 52.225-1, Buy American Act—Supplies (April 2006)(41 U.S.C. 10a-10d); FAR 52.225-13,Restrictions on Certain Foreign Purchases (April 2006) (E.o.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury).; FAR 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (July 2006)(21 U.S.C. 3332). The following items are incorporated as addenda to this solicitation: HSAR 3052.209-70 Prohibition on contracts with corporate expatriates. (June 2006) Copies of HSAR clauses may be obtained electronically at http://www.dhs.gov. CGAP 3042.302-90 Valuation Requirements for the Acquisition of Spare Parts Purchased for Inventory Control Points from HQ Contracts (OCT 2008). Copies of CGAP clauses may be obtained electronically at: www.uscg.mil/acquisition/procurement/pdf/CIM_4200_19H.pdf
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