SOURCES SOUGHT
65 -- Medical/Surgical Navy Fleet Prime Vendor
- Notice Date
- 12/10/2008
- Notice Type
- Sources Sought
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, Defense Supply Center Philadelphia - Medical, 700 Robbins Avenue, Philadelphia, Pennsylvania, 19111-5096
- ZIP Code
- 19111-5096
- Solicitation Number
- TBDetermined
- Archive Date
- 1/7/2009
- Point of Contact
- Albert J. Euganeo,, , Brian C Schott,, Phone: 215-737-3458
- E-Mail Address
-
Albert.Euganeo@dla.mil, Brian.Schott@dla.mil
- Small Business Set-Aside
- 8a Competitive
- Description
- SOURCES SOUGHT SYNOPSIS For Medical/Surgical Navy Fleet Prime Vendor Contract Defense Supply Center Philadelphia This is a SOURCES SOUGHT SYNOPSIS announcement market survey, for information only, to be used for preliminary planning purposes. No proposals are being requested or accepted with this synopsis. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT SHALL BE AWARDED FROM THIS SYNOPSIS. The Defense Supply Center Philadelphia Medical Directorate has been tasked to solicit for and award a Tailored Logistics Support Prime Vendor contract to service the United States Naval Fleet, which includes all Navy ships, all Naval Field assets, etc. within CONUS (continental United States) and OCONUS (outside the continental United States), such as the hospital ships (while in reduced operating status and after activation status), Seabee Units, Special Warfare Units, Special Operations Units, and Military Sealift Command Shifts. The Prime Vendor will be required to supply approximately 7,000 medical/surgical line items under this program, including, but not limited to, the following federal stock classes: 6510 surgical dressing materials; 6515 - medical and surgical instruments and supplies; 6530 - hospital furniture, equipment, utensils, and supplies; and 6532 – hospital surgical clothing, and related special purpose items. The proposed project will be a Firm, Fixed-Price contract. The type of solicitation to be issued will depend upon the responses to this synopsis. No reimbursement will be made for any costs associated with providing information in response to this synopsis or any follow up information requests. The purpose of this synopsis is to gain knowledge of interest, capabilities and qualifications of the 8(a) the Small Business Community to include to compete and perform a Firm, Fixed-Price Contract. The Government is seeking to determine if there is adequate competition among the potential pool of responsive 8(a) contractors. The duration of the project is a maximum of 60 months. The base period will be for a duration of 20 months, and there will be a maximum of two 20-month option periods. The Estimated Total Dollar Value is $40,000,000.00 for a contract running the maximum length of 60 months. The North American Industrial Classification System (NAICS) Code applicable to this acquisition is 339112 – Surgical and Medical Instrument and Manufacturing, for which the Small Business Size Standard is 500 employees. Prior Government contract work is not required for submitting a response under the sources sought synopsis. Weekly customer services visits are required. Fill rates shall be a minimum of 90%. Delivery Locations shall be as follows: Norfolk, VA – 110 individual ships/subs San Diego, CA – 80 individual ships/subs Groton, CT – 20 individual ships/subs Everett, WA – 7 individual ships/subs Bremerton, WA – 6 individual ships/subs Pearl Harbor, HI – 27 individual ships/subs Mayport/Jacksonville, FL - 21 individual ships/subs USNS Comfort, Baltimore, MD and Norfolk, VA USNS Mercy – San Diego, CA Delivery requirements for Web-based, Activation, and Enhanced MILSTRIP ordering procedures: Usage Items Routine orders: By close of next business day Emergency orders: 300 miles or less: 6 hours Over 300 miles: By close of next business day Non-Usage Items Routine Orders: 10 calendar days Emergency orders: 300 miles or less: 6 hours Over 300 miles: By close of next business day Delivery requirements for MILSTRIP ordering procedures: Usage Items Routine orders: 3 business days Emergency orders: 6 hours Non-Usage Items Routine orders: 10 calendar days Emergency orders: 6 hours 1. This procurement will require the use of MILSTRIP ordering, Web-based ordering, Enhanced EDI Ordering and Hospital Ship Activation support of predetermined requirements through phone or fax ordering. Prospective contractors will be required to provide all types of ordering to Navy customers. Prospective contractors will be required to meet delivery timeframes outlined in this SOW for MILSTRIP, Web-based ordering and Enhanced EDI. Delivery timeframes apply to CONUS and Navy activities in Hawaii. a. Contractors will be required to receive orders via standard MILSTRIP requisitions from Navy ships while in port and underway. Navy MILSTRIP orders will be converted to 850-4010 Purchase Order at DSCP and then transmitted electronically to the Contractor. Delivery will be to ISSOT, Norfolk VA. b. Contractors will also be required to receive orders via contractor’s Electronic Order Entry (EOE) system from all Navy Fleet activities. c. Contractors will also be required to receive orders via Enhanced MILSTRIP. This will require the vendor to have both a Web and EDI account at its Regional Distribution Facility that accepts specific 850 – 3050 version, 855 and electronic 810. 2. Contractors will be required to receive orders via standard EDI and Web from Navy ships while underway. Deployed Navy ships will transmit electronically to the Contractor for delivery to Home Port regional location. 3. Contractors will also be required to receive orders via contractor’s Electronic Order Entry (EOE) system/Web-based system and/or Enhanced EDI from all Navy Fleet activities. 4. The contract will initially cover approximately 7,000 individual items. The Government estimates that 15,000 to 30,000 orders per year will be transmitted to the contractor (subject to change based upon changing world conditions). The estimate number of orders placed per year is based on the combined ordering processes of Web and EDI. 5. Contractors need not submit product pricing as product prices will be based on a Distribution and Pricing Agreement (DAPA) issued by DSCP-Medical. However, the contractor shall establish a “Regional DAPA” for all non-DSCP DAPA database products, made available, based on usage level, by the contractor and required by one or more ordering facilities. Pricing will be reviewed and approved by DSCP contracting officer. 6. Usage data will consist of a list of items actually purchased on an annual basis by the Fleet. The list will consist of both “Usage” and “Non-Usage” items. “Usage” items are those items that are in high demand and ordered on a consistent basis. “Non-Usage” items are those items ordered on a less consistent basis. DSCP and vendor will analyze DAPA items by quantity ordered and by region to determine historical usage upon which to base Usage/Non-Usage List. 7. For all orders, the contractor shall fill the entire order. If the entire quantity is not available, the contractor shall fill the available quantity and backorder the remaining quantity for no more than 10 calendar days. Orders for items that are unavailable shall be put on backorder. For completely unfilled backordered items, if a manufacturers’ backorder is expected to exceed 30 days the order will always be killed. The Contractor must clearly indicate to the ordering activity that the unfilled order is the result of a manufacturer backorder. Also, if the item is discontinued or obsolete, the order shall be killed. 8. Prospective vendors are advised that Tailored Vendor Relationship (TVR) requirements will be included in this solicitation. TVR will require the vendor to produce an 855 order acknowledgement transaction upon receipt of order for all Web-based non-EDI orders. 9. Unless an exception is granted by the PV, each ordering facility must have a minimum of $10,000 in annual purchases to participate in the contract. The PV is required to meet the same standard of service for all participating facilities, regardless of ordering volume. A PV can offer small facility support through a different Corporate division (such as a physician/clinic sales division), as long as all terms and conditions of the SOW are met, including the requirement that Defense Medical Logistics Standard Support (DMLSS) customers can still receive the required electronic system ordering support. If a small facility support corporate division is part of the PV award, the $10,000 annual purchase ordering facility minimum requirement is no longer applicable. 10. Line Fill Rate by Contract Delivery Date (CDD) Metric Performance Adjustment Provision The awardee under this solicitation will be expected to meet or exceed the Line Fill Rate by CDD metric provided as part of its technical evaluation proposal and which will be made a part of any resulting contract. This solicitation and any resulting contract incorporates a 3% downward distribution price adjustment in the event the vendor fails to meet the Line Fill Rate by CDD metric. Furthermore, a failure to maintain the contract Line Fill Rate by CDD metric may result in termination of the contract. The Government will apply a monetary adjustment based on the vendor’s Line Fill Rate by CDD performance. Performance will be assessed for each contract period and will be based on a minimum of 10 months of vendor performance data. In the event the vendor does not meet the Line Fill Rate, the 3% adjustment will be applied to the contract distribution price for the ensuing contract period for all core list items, as of date of assessment. The adjustment to each core list distribution price shall not exceed a 3% reduction for Line Fill Rate performance. The adjustment will become effective on the first day of ensuing contract period. The vendor will be responsible to invoice at the proper, applicable, distribution fee. If the vendor fails to meet the Line Fill Rate by CDD, during the last contract period or when the Government does not exercise an option, the contractor shall be subject to a one-time recovery payment which would be owed to the Government based on the total distribution price amount in the last contract reporting period. The payment will be calculated by adding up the total distribution price for all orders issued during a 10 month period of the last period and shall be the same period as used to determine the Line Fill Rate performance. This total distribution price amount will be multiplied by the 3% and the resulting figure will be the amount owed by the vendor to the Government. The total number of orders for establishing the fill rate will be established using a statistical sampling of all orders. Proof of delivery documentation will be requested for all such statistical samples. The Government will determine whether the vendor delivered the full required quantity of material on or before the contract delivery date for each order. The order date will be established by the date when a delivery order was funded and issued. The Government shall adjust the customer required delivery date (RDD) to take into account any Government order processing time, if applicable. The Government may use customer receipt data, proof of delivery documentation or other Government systems to establish the customer receipt date. The vendor shall maintain and provide supporting documentation, such as carrier proof of delivery, when requested by the Government. The Government shall ask for proof of delivery documentation, on a monthly basis, for specific orders using statistical sampling to identify the number of orders and specific order numbers. Proof of delivery documentation shall at a minimum have the name and signature of the customer accepting the material, quantity being accepted, and date of material acceptance. When the Government cannot ascertain delivery through its systems and/or the vendor cannot provide valid proof of delivery; that order shall be determined to have been late or not delivered at all. A monthly Line Fill Rate by CDD will be established by dividing the number of sampled orders that were not delivered in full and were late by the total number of orders reviewed. The resulting percentage will then be subtracted from 100%. The Government will establish the Annual Line Fill Rate by CDD by taking a weighted averaging of a minimum of 10 monthly Line Fill Rates. This Annual Line Fill Rate by CDD percentage will then be used to determine if the downward adjustment applies. Line Fill Rate by CDD will be rounded to the second decimal point. Orders that will have a negative impact on the monthly and annual Line Fill Rate by CDD will be ones that were found to not have been delivered on time by the CDD, were not delivered at all or were not delivered in the full order quantity by the CDD. Award will be based on overall “Best Value” to the Government Anticipated solicitation issuance date is on or about early Spring 2009, and the estimated proposal due date will be on or about 45 days thereafter. The official Synopsis citing the solicitation number, and inviting Offerors to register electronically to receive a copy of the solicitation when it is issued is anticipated to be available on or about. Offeror’s response to this Synopsis shall be limited to 5 pages and shall include the following information: •Offeror’s name, address, point of contact, phone number, and e-mail address. •Offeror’s interest in bidding on the solicitation when it is issued. •Offeror’s capability to perform a contract of this magnitude and complexity (include offeror’s in-house capability, comparable work performed within the past 5 years--brief description of the project, customer name, timeliness of performance, customer satisfaction, and dollar value of the project) –provide at least 3 examples. •Offeror’s type certification as a registered 8(a) small business •Offeror’s Joint Venture information if applicable –existing and potential Responses to this Sources Sought Notice must be submitted electronically by 3:00 PM Eastern Time on Tuesday, December 23, 2008 to Thomas Sidor at thomas.sidor@dla.mil
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=0d075572b7f42fb05713c0a2f4cc464c&tab=core&_cview=1)
- Place of Performance
- Address: Norfolk, VA, San Diego, CA, Groton, CT, Everett, WA, Bremerton, WA, Pearl Harbor, HI, Mayport/Jacksonville, FL, USNS Comfort, Baltimore, MD and Norfolk, VA, USNS Mercy – San Diego, CA, United States
- Record
- SN01716728-W 20081212/081210220505-0d075572b7f42fb05713c0a2f4cc464c (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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