Loren Data's SAM Daily™

FBO DAILY ISSUE OF DECEMBER 14, 2008 FBO #2575
DOCUMENT

R -- Interpretation/Facilitation Services - ATTACHMENTS

Notice Date

12/12/2008
 

Notice Type

ATTACHMENTS
 

NAICS

541930 — Translation and Interpretation Services
 

Contracting Office

Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Acquisition and Grants Office, SSMC4 - Room 7601/OFA61, 1305 East West Highway, 7th Floor, Silver Spring, Maryland, 20910
 

ZIP Code

20910
 

Solicitation Number

RFQ-9-02157
 

Response Due

12/22/2008 2:00:00 PM
 

Archive Date

1/6/2009
 

Point of Contact

Sheila Adjei,, , Linda D Brainard,,
 

E-Mail Address

sheila.adjei@noaa.gov, linda.d.brainard@noaa.gov
 

Small Business Set-Aside

Total Small Business
 

Description

The Department of Commerce (DOC), International Trade Administration (ITA), on behalf of the Special American Business Internship Training Program (SABIT) requires a contractor who shall provide Russian-to-English and English-to- Russian interpretation and facilitation services. This is a combined Synopsis/Solicitation for commercial services prepared in accordance with the format in FAR Subpart 12.6, and guidance of FAR 13.5 as supplemented with additional information included in this notice. This announcement constitutes the only Solicitation that will be published; proposals are being requested and a written Solicitation will not be issued. This combined Synopsis/Solicitation will be provided electronically only. The Solicitation includes the following Attachments: Combined Synopsis (8 pages) Attachment A: Interpreter/Facilitator Statement of Objectives Attachment B: Tasks - Regional: 1, 2, and 3 Attachment C: BPA Pricing Attachment D: Pricing Matrix - Regional 1, 2 and 3 The Government anticipates an award of a Blanket Purchase Agreement (BPA) in which Fixed Price calls will be ordered as a result of this action. The Government reserves the right to make multiple awards by contract line items (i.e., 0001 and 0001A which would be one award) based on the requirements within the attached Statement of Objective. This requirement is 100% set-aside for Small Businesses. The applicable NAICS is 541930, Language Interpretation Services. The applicable size standard is $6.5M. The Solicitation RFQ-9-02157 is a request for a Technical Proposal and Price Quote. The anticipated award date will be no later than 12/29/2009. The Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26. Offerors are required to check Federal Business Opportunity website: www.fbo.gov for any amendments to this combined Synopsis/Solicitation. All questions must be in writing and received by the DOC/NOAA Contracting Office not later than 2 pm Daylight Savings by 12/17/2008. No telephonic request will be entertained. All responses to questions will be posted by way of an amendment to this combined Synopsis/Solicitation. The email address for submission of all questions is sheila.adjei@noaa.gov. Questions must be addressed to the Contract Specialist only. I. PROPOSAL SUBMISSION REQUIREMENTS: Proposal and Price Quote shall be submitted by 12/22/2008, by 2pm Eastern Daylight Savings Time to the attention of: Sheila Adjei Contract Specialist DOC/NOAA External Clients AGO Via electronic transmission to sheila.adjei@noaa.gov Offerors Submission shall include Completed Offerors Reps and Certs FAR 52.212-3 to include Tax Identification Number (TIN) Proposal shall include a technical proposal, price quote and resumes based upon tasks provided in Attachment B. II. Proposal Content: The offeror's proposal shall consist of Sections A through F as described below. a. Response to Tasks - Regional 1, 2 and 3: (Attachment B). The offeror shall include the qualifications of all personnel proposed to satisfy the task requirements, clearly demonstrating how the qualifications of the personnel proposed will ensure successful accomplishment of the task and satisfaction of the stated requirements. The offeror shall provide the resume of each person proposed, to include the date the proposed personnel will be available to support the task. The offeror's approach shall ensure that the services provided satisfy the requirements of the task (i.e., quality control approach and management approach). The price shall include sufficient data to allow the Government to determine the amount, realism and consistency of the fixed price. The Government shall not be liable for any costs incurred in response to this request. b. Technical Capability: The offeror will be evaluated based on their experience, education, and training and shall include a resume and cover letter addressing the following: a)strong Russian-English and English-Russian simultaneous interpretation skills, including the ability to learn and interpret industry-specific terminology; b)experience in facilitating travel and logistics for government foreign assistance programs that work with large delegations (more than 15 people) from the countries of the former Soviet Union. Two specific examples must be provided; c) experience in facilitating/solving cultural and practical issues for government foreign assistance programs that work with delegations from the former Soviet Union. Two specific examples must be provided; d) the flexibility and mental agility to solve unexpected problems and difficulties that arise in the course of the programs, involving the SABIT Program Officer, if necessary. Two specific examples must be provided; e) strong public speaking and communication skills; f) knowledge of the culture, history, economics, and politics of the Eurasian region; g) ability to adhere to deadlines and schedules for deliverables; and h) strong writing skills, including the ability to produce a well-written final report that evaluates the quality of the meetings, logistics, and other areas in a timely manner in accordance with the table of deliverables. c. Past Performance: The offeror shall submit at least three (3) Past Performance References for contracts of similar work performed. References shall include a) date of work performed and brief description of assignment; b) dollar value of the contract and c) point of contact. References must be able to confirm: d) experience with simultaneous interpretation in English-Russian and Russian-English; e) the Interpreter/Facilitator's ability to conduct all program-related business in a professional manner; f) the Interpreter/Facilitator's ability to ensure all program meetings and events run smoothly and on-time; g) the Interpreter/Facilitator's ability to adhere to all deadlines, including those pertaining to deliverables as outlined in the Statement of Objective (Attachment A) those as outlined in the program schedule, and any other deadlines outlined by a Program Officer in the course of a given session; and h) the mental agility and flexibility to deal with unexpected events that may occur in the course of a program. d. Pricing: The Offeror's price proposal is in two parts: 1. BPA Pricing (Attachment C) must include a firm fixed price daily rate for interpretation/facilitation services. 2. Price Matrix (Attachment D) which must include fixed prices for each line item. The unit prices shall be from Attachment B. The daily rate should allow for any administrative/overhead expenses incurred to successfully fulfilling the duties outlined in the Statement of Objective (Attachment A). Administrative/overhead expenses include phone, PDA, Internet access charges, and computer use. Interpreter/Facilitator travel, while working for SABIT, will be arranged and paid for by Department of Commerce. Additionally, a per diem will be provided for travel days not in the metropolitan area of the interpreter/facilitator's residence as per paragraph 7 entitled Travel in the Statement of Objective (Attachment A). Travel will not be paid for under this BPA. The Interpreter/Facilitator will receive a firm fixed priced flat-fee rate for satisfactory completion of the final report or translation of exit questionnaires for each program. The contractor's price proposal must include: a) basis of price (Daily rate for interpretation/facilitation services and administrative/overhead expenses); and b) basis of price for final report or translation of exit questionnaires for each program. e. Offeror's Completed Reps and Certs FAR 52.212-3 to include Tax Identification Number (TIN). (No Page Limitation). f. Offeror's must submit a complete response. Responses that are not substantially complete will be returned. Offers of partial performance shall be rejected. An original and four copies shall be submitted as well as an electronic version in MS Word or Adobe Acrobat. The electronic version shall be in the form of an email with attachments. A one -page letter shall transmit the quotation signed by an individual authorized to commit the organization. Each response shall be on 8 1/2-inch x 11-inch paper, in a commercially standard font, not smaller than a size 12 font. The response shall be secured by simple stapling and shall not contain elaborate binding. Each page in the response shall be separately numbered. A page of paper printed on both sides is considered two pages. The offer, including the letter of transmittal, shall be limited to twenty (20) single sided pages. III. EVALUATION: a. BASIS FOR AWARD: • This will be a best value award conducted in accordance with Federal Acquisition Regulation (FAR) Part 12, 13.5 and Part 15 as applicable. The Government reserves the right to make multiple awards by contract line items for a Blanket Purchase Agreement (BPA). The award will encompass the entire Statement of Objective for the BPA. No partial awards will be made. Offerors must propose to perform all task areas in the Statement of Objective, Attachment A. In addition, the offeror must propose to perform all tasks in Regional 1, 2 and 3, Attachment B. In addition to awarding the BPA, awards to all three (3) Regional tasks shall be issued at the same time. • A BPA will be awarded to the offeror(s) deemed responsible in accordance with FAR 9.104, as supplemented, whose proposal conforms to the Solicitation's requirements and is judged to represent the best value to the Government. • FAR 52.212-2 EVALUATION-COMMERCIAL ITEMS (JAN 1999) The above stated FAR Clause is applicable to this evaluation process. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforms to the solicitation and will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: - Offeror's technical approach which includes an assessment of the offeror's understanding of the requirement, the offeror's approach to understanding the requirement and qualifications of the proposed personnel and the Offeror's ability to meet schedule requirements - The quality of the offeror's recent and relevant past performance - Price The evaluation criteria above are listed in descending order of importance. When combined, the technical approach and past performance are significantly more important than price. As non-priced factors reach equality, price becomes a significant factor. Years: The Government will evaluate offers for award purposes by adding the total price for all years (Attachment C) to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the year prices are significantly unbalanced. A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. • The Government intends to evaluate proposals and award a contract without discussions with offerors (except clarifications as described in FAR 15.306(a)). Therefore, the offeror's initial proposal should contain the offeror's best terms. The Government reserves the right to conduct discussions if deemed necessary. • Past Performance: Offeror must ensure three (3) Past Performance References are submitted as described above. Past Performance shall be received by the submission date of proposals. Past Performance references must be emailed as stated above. Past performance assessments, however not all encompassing, will be evaluated in the areas of :  Quality of Work  Personnel  Business Relations  Timeliness of Performance  Customer Satisfaction b. EVALUATION APPROACH: The Government intends to evaluate and execute Regional 1, 2 and 3, Attachment B as BPA Orders and use the offeror's proposal as a means of evaluating the offeror's ability to satisfy the requirement of this Order, in terms of the technical approach in conjunction with past performance, and pricing submission to determine the award of the BPA. The best value will represent the offeror that demonstrates the ability to provide the best proposal to the Order, considering the offerors' understanding of the project and the offeror's approach to satisfy the requirements, and qualifications of the personnel proposed to satisfy the Order, ability to satisfy the schedule and deliverable requirements, past performance as it relates to the Order and price. Price will include the reasonableness of the price and locality adjustment factor(s). The Government may award to other than the highest rated offeror when the price proposed by this offeror for the tasks is determined to be unaffordable. IV. SOLICITATION PROVISIONS AND CONTRACT CLAUSES The following clauses from the Federal Acquisition Regulation (FAR) apply to this synopsis/solicitation 52.204-7 Central Contractor Registration 52.212-1 Instructions to Offerors-Commercial Items 52.212-2 Evaluation Commercial Items 52.212-3 Offeror Representations and Certifications -Commercial Items 52.212-4 Contract Terms and Conditions-Commercial Items 52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders---Commercial Items (5, 15, 16, 18, 19, 20, 31, and 36) 52.219-14 Limitations on Subcontracting 52.222-46 Evaluation of Compensation for Professional Employees 52.229-1 State & Local Taxes 52.252-2 Clauses Incorporated by Reference This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es): http://www.arnet.gov/FAR/ In accordance with FAR 13.303-3(a), The following is applicable to the resulting BPA: V. BPA Terms and Conditions (1) Description of Agreement. The vendor shall furnish the services described in the Statement of Objective, Attachment A and all subsequent projects derived from the Statement of Objective to this Synopsis/Solicitation Notice if and when requested by the Contracting Officer (or the authorized representative of the Contracting Officer) during the effective ordering period: Date of Award through 36 Months and within an aggregate amount not to exceed a period of: 36 Months Requests for supplies or services will be made: _ _ orally or in writing _X__ in writing only. This Blanket Purchase Agreement is considered complete and no additional calls are authorized when the purchases under its equal $1.5M, or when its stated time period expires whichever occurs first. (i). Supplies or services to be furnished: __X_ Services shall consist of various levels of Interpretation and Facilitation as described in Attachment A. _ (ii). Price Lists: If this block is checked, the supplier shall furnish firm price lists. (2) Extent of Obligation. The Government is obligated only to the extent of authorized purchases actually made under this Blanket Purchase Agreement. (3) Purchase Limitation. Each individual purchase made under this Blanket Purchase Agreement shall not exceed the single call limit specified in the letter designating personnel authorized to place calls against the Blanket Purchase Agreement or ___Not Applicable___, whichever amount is lower without the express verbal or written authorization of the Contracting Officer. (4) Individuals Authorized to Purchase under this Blanket Purchase Agreement. If in addition to the Contracting Officer, other individuals are authorized to place calls against this Blanket Purchase Agreement, the Contracting Officer will provide the supplier with a list of these individuals. The list will include each individual's name, organization, telephone number and the monetary limit for each call to be placed. (5) Delivery Tickets. Delivery tickets or sales slips that shall accompany all supplies or services furnished under this Blanket Purchase Agreement (except those for newspapers, magazines, or other periodicals) and shall contain the following minimum information: N/A (6) Invoices. The supplier shall submit invoices in accordance with the block that is checked below. Each invoice submitted shall be an original furnished to the Contracting Officer's Representative (COR) and 1 copy to the Contracting Office. The supplier's failure to submit a proper invoice may preclude or delay payment. Invoices shall be submitted to: COR: To be provided upon award. Contracting Officer: to be provided upon award. _X _ (i) Summary invoice shall be submitted at least monthly or upon expiration of this Blanket Purchase Agreement, whichever occurs first, for all services made during a billing period for which payment has not been received, identifying the BPA Order Number, stating the total dollar value, and supported by the specific services provided. _ _ (ii) Itemized invoice per Order shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. However, the invoices must itemize the CLINs, on the Order, to which billing is occurring against. _ __ (iii) Individual invoice for each delivery may be submitted by the supplier; however, these invoices shall be accumulated by the supplier and submitted at the end of each billing period. By submitting individual invoices for each delivery, the supplier understands and agrees that: (A) One consolidated payment will be made for each specified period; and (B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. _______(iv) Invoice for subscriptions or other charges for newspapers, magazines, or other periodicals shall show the starting and ending dates and shall state either that ordered subscriptions have been placed in effect or will be placed in effect upon receipt of payment. (v) Billing Period: The billing period for this Blanket Purchase Agreement is The first day of the month through the last day of the month, the Contractor shall invoice once per month on a consistent date END OF DOCUMENT
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=23a850223146de6f96f784016adc95a6&tab=core&_cview=1)
 

Document(s)

ATTACHMENTS
 

File Name: Combined Synopsis (8 pages) (combined synopsis 8 Pages.docx)

Link: https://www.fbo.gov//utils/view?id=da29fc8363a11c006b8b4611f38d262c

Bytes: 38.58 Kb
 

File Name: Statement of Objectives (ATTACHMENT A Interpreter-Facilitator Statement of Objectives.docx)

Link: https://www.fbo.gov//utils/view?id=9bc328c81d0509d95f0e0ba110b92908

Bytes: 24.30 Kb
 

File Name: Regional Tasks (ATTACHMENT B Regional Task.docx)

Link: https://www.fbo.gov//utils/view?id=ec822b2956f598384752f722b213d7c2

Bytes: 32.92 Kb
 

File Name: BPA Price List (ATTACHMENT C BPA Price List.xlsx)

Link: https://www.fbo.gov//utils/view?id=a3d2e614315005302fc8e57d05d9d793

Bytes: 11.56 Kb
 

File Name: Pricing Matrix (ATTACHMENT D Pricing Matrix.xlsx)

Link: https://www.fbo.gov//utils/view?id=92e49adcb90e091ad1eaac36f6b25133

Bytes: 17.66 Kb
 

Note: If links are broken, refer to Point of Contact above or contact the FBO Help Desk at 877-472-3779.
 

Place of Performance

Address: 1401 Constitution Avenue NW, Washington, District of Columbia, 20230, United States

Zip Code: 20230
 

Record

SN01718098-W 20081214/081212215235-23a850223146de6f96f784016adc95a6 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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