SOLICITATION NOTICE
X -- LEASE OF CONFERENCE SPACE in TEMPE or PHOENIX, AZ AREA for YELLOW RIBBON PROGRAM
- Notice Date
- 12/18/2008
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Arizona, USPFO for Arizona, 5645 East McDowell Road, Phoenix, AZ 85008-3442
- ZIP Code
- 85008-3442
- Solicitation Number
- W912L2-08-T-0100
- Response Due
- 12/29/2008
- Archive Date
- 2/27/2009
- Point of Contact
- Emily C. Guchereau, 602-267-2307<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The Request for Proposal number is W912L2-09-T-0100. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-29 to include correction issued in the Federal Register at 73 FR 67703 and 67704 dated November 14, 2008. This procurement is unrestricted for concerns under the NAICS 721110 and NAICS 531120, located within the Tempe or Phoenix, Arizona areas. However, preference is given to small business concerns meeting all requirements. Consideration will be provided to the Property who includes at NO ADDITIONAL COST internet and audio visual. The Arizona Army National Guard will conduct a Yellow Ribbon Program (Reintegration Activity) in the Tempe or Phoenix, AZ area on January 10, 2009, 8:30 am 4:00 pm. Requirements are for a main conference room for approximately 180 people, and four (4) break out meeting spaces for approximately 30-50 people in each room, boxed lunches for approximately 200 adults plus 30 children, and refreshments twice during the day. Also required is a vendor support area, where the hotel or conference center will provide 20 tables and chairs and adequate space within the general vicinity of the conference rooms and breakout rooms. Audio Visual appropriate for the size of the rooms, flip chart easel with pad and markers in each room, and note pads at each setting in breakout rooms. Internet connection required. Specifics regarding set-up to be detailed to awardee. A pricing schedule identifying quantities of services needed must be completed and returned with your proposal. Unit prices shall be inclusive of all applicable taxes and service fees. A statement of work (SOW) is attached to this synopsis and is hereby made a part of this solicitation and will be made a part of any resulting award. The following provisions and clauses are applicable to this acquisition: FAR Provisions 52.212-1, 52.212-3, 52.222-52 and 52.252-1; FAR Clauses 52.212-4, 52.212-5, 52.247-34, 52.252-2 and DFARS Clause 252.212-7001. FAR provisions 52.212-3 and 52.222-52 shall be completed and returned with your offer. If your company information is available through Online Representations and Certifications (ORCA) so indicate in 52.212-3 and return only that portion of the provision. FAR Provision 52.252-1 and FAR Clause 52.252-2: full text language of provisions and clauses incorporated by reference can be located at http://farsite.hill.af.mil. FAR clause 52.212-4 is amended as follows: paragraph (g) (1) change requirement for three copies of invoices to 1 copy of invoices and add after paragraph (g) (2) the following: Invoices are to be submitted to : USPFO ACCOUNTS PAYABLE (002059), AZAA-PFC-PC (602) 267-2608, 5645 East McDowell Rd, Phoenix, AZ 85008-3442. Questions regarding payment status or delinquent payments are to be addressed to the Voucher Examiner at (602) 267-2608 or 602-629-4122, Delete paragraphs (h) Patent indemnity, (j) Risk of loss, and (n) Title. The following clauses included in 52.212-5 are applicable: 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.225-13, 52.232-33, and 52.232-36. In addition, clauses, 52.222-41, 52.222-42, and 52.222-44 or 52.222-53, included in 52.212-5 may be deemed applicable pending contractors response to FAR Provision 52.222-52. The following clauses included in 252.212-7001 are applicable: 252.225-7001 and 252.247-7023 Alt III. Each offer shall indicate if credit card (VISA) is an acceptable form of payment. Multiple awards will not be made, as it is not in the best interest of the government. Offerors are required to submit a proposal for this event, and all requirements for the event that the offeror is proposing must be priced. The proposal must provide for all conference space, audio visual, meals, refreshments, vendor support equipment and furnishings, for the event. Award(s) will be made to the lowest price offer(s) determined to be technically acceptable. To be determined technically acceptable, the following minimum requirements must be met: (1) Hotel or conference center must have on-site parking or off-site parking available within reasonable distance from the hotel. (2) Hotel or conference center must be located within the Tempe, AZ or Downtown Phoenix, AZ areas. (3) Hotel or conference center must have on-site conference space to accommodate approximately 200 attendees set-up as provided in the SOW. (4) Hotel or conference center must be capable of providing on site conference equipment requirements (i.e. podium, microphone, screen and cart). (5) Hotel or conference center must be capable of providing light refreshments and boxed lunch as specified in the SOW and (6) The atmosphere of the hotel or conference center must create a sense of well being as determined by the Joint Force Headquarters Arizona. For minimum requirements (1) (5), offeror must provide a fact sheet which addresses each requirement, the proposed boxed lunch menus, conference space accommodations chart and a map. For minimum requirement (6), the offeror agrees to allow delegates from JFHQ Arizona to tour the hotel to determine if, in their opinion, the atmosphere of the hotel is conducive to the overall intent of the Yellow Ribbon Program available to soldiers returning from a battlefield environment and reintegrating. It is preferred that the pricing worksheet developed by our office be used for purposes of submitting a price proposal. Vendors may obtain a copy by contacting the Point of Contact below. All questions shall be submitted in writing and received prior to the time and date scheduled for receipt of proposals. Questions can be sent via email, Emily. guchereau@us.army.mil or fax (602) 267-2429. Proposals are due not later than 2:00 pm ET, Monday, December 29, 2008. Proposals may be faxed to 602-267-2429, Attn: Emily Guchereau, or emailed to Emily.guchereau@us.army.mil. In anticipation of questions regarding if the government per diem rate is required, the following response is provided. The solicitation is being issued on a competitive basis. The rate utilized for purposes of award will be that rate(s) proposed by the offeror(s) determined to offer the lowest technically acceptable offer(s). As stated in paragraph (g) of Federal Acquisition Regulation (FAR) Provision 52.212-1, included in this solicitation, The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint&.
- Web Link
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- Place of Performance
- Address: USPFO for Arizona 5645 East McDowell Road, Phoenix AZ<br />
- Zip Code: 85008-3442<br />
- Zip Code: 85008-3442<br />
- Record
- SN01720937-W 20081220/081218214849-08e68d2daafc984ebaeface7c5220f6c (fbodaily.com)
- Source
-
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