PRESOL | J | Service Agreement/Maintenance – for the Microselection High Dose Rate V Remote Afterloading System

FBO DAILY ISSUE OF DECEMBER 20, 2008 FBO #2581
SOLICITATION NOTICE

J -- Service Agreement/Maintenance – for the Microselection High Dose Rate V Remote Afterloading System

Notice Date: 12/18/2008
Notice Type: Presolicitation
NAICS: 811219 — Other Electronic and Precision Equipment Repair and Maintenance
Contracting Office: Department of Health and Human Services, National Institutes of Health, National Cancer Institute, Office of Acquisitions, 6120 Executive Blvd., EPS Suite 600, Rockville, Maryland, 20852
ZIP Code: 20852
Solicitation Number: NCI-90033-KM
Archive Date: 1/17/2009
Point of Contact: Karri L. Mares,, Phone: 3014357774, Caren N Rasmussen,, Phone: (301) 402-4509
E-Mail Address: maresk@mail.nih.gov, cr214i@nih.gov
Small Business Set-Aside: N/A
Description:  The National Cancer Institute (NCI), Center for Cancer Research (CCR), plans to procure on a sole-source basis a service agreement/maintenance – for the Microselection High Dose Rate V Remote Afterloading System with Nucletron Corp; 7080 Columbia Gateway Drive; Columbia, MD 21046.  This acquisition will be conducted under the procedures for acquiring commercial items authorized in FAR Part 12 and under the authority to use simplified procedures for commercial requirements as provided in FAR 13.501. The North American Industry Classification System code is 811219 and the business size standard is $7M. Period of performance: Twelve (12) months from date of award plus two (2) option years. NCI treats cancer patients with radiation according to approved clinical protocols. One of the treatment modalities employed by NCI is brachytherapy. This employs an advanced, computer controlled device for positioning and moving a radioactive source in a controlled fashion. It also incorporates a specialized treatment planning system which translates the desired dose distribution into a control functions which drive the treatment planning system. NCI requires factory trained personnel to perform testing and development of brachytherapy hardware to meet magnetic field constraints, and interface of dosimetry software with biological images. This integration will afford the NCI a unique opportunity to accurately deliver radiation tailored to biological profiles and to study novel relationships between cellular molecular signatures, response to radiation therapy and molecular imaging. The service contract covers replacement of the radioactive Ir-192 source on a quarterly basis as well as emergency visits to correct operational problems with the afterloader and with hardware and software problems with the PLATO BPS treatment planning software. This contract also covers software updates and includes a migration path to compensate for the end-of life-cycle issues with the current SGI workstation. The radioactive source contained within the treatment planning system needs to be replaced every 3 months. A service contract is also required for service in the event of failure of any component of the HDR or the TPS. Nucletron Corp. is uniquely qualified to perform the necessary elements for conformal brachytherapy including: treatment planning, image capturing, quality assurance tools, clinically designed applicators and high dose brachytherapy equipment. Nucletron Inc. is the sole distributor of both the MicroSelectron HDR remote afterloader and the PLATO BPS treatment planning system. NIH already owns these pieces of hardware and current operating software. Nucletron is the sole source of spare parts and the sole provider of the software required for its operation. Additionally, service of these units is strictly governed by the US Nuclear Regulatory Commission. Service providers must meet strict regulations and the service technicians must be specially trained. Service providers must also handle an NRC license to possess radioactive materials and the individual sources must be strictly accounted for. This is not a solicitation for competitive quotations. However, if any interested party believes it can meet the above requirement, they may submit a statement of capabilities. All information furnished shall be in writing and must contain sufficient detail to allow the NCI to determine if it can meet the above unique specifications described herein. An original and one copy of the capability statement must be received in the NCI contracting office by 11:00 AM ET on January 2, 2009. All questions must be in writing and can be faxed (301) 402-4513 or emailed to Karri Mares, Contract Specialist at maresk@mail.nih.gov. A determination by the Government not to compete this proposed contract based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. In order to receive an award, contractors must have valid registration/certification in the Central Contractor Registration (CCR) www.ccr.gov and the Online Representations and Certifications Applications (ORCA), http://orca.bpn.gov. No collect calls will be accepted. Please reference NCI-90033-KM on all correspondence.
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(https://www.fbo.gov/?s=opportunity&mode=form&id=9643b0a6b487ba83f68903397e2cfee0&tab=core&_cview=1)
Record: SN01721217-W 20081220/081218215417-9643b0a6b487ba83f68903397e2cfee0 (fbodaily.com)
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J -- Service Agreement/Maintenance – for the Microselection High Dose Rate V Remote Afterloading System