SOLICITATION NOTICE
A -- Industrial Base Innovation Fund II
- Notice Date
- 1/13/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541712
— Research and Development in the Physical, Engineering, and Life Sciences (except Biotechnology)
- Contracting Office
- Defense Logistics Agency, DLA Acquisition Locations, DES Contracting Services Office Philadelphia, 700 Robbins Avenue, Philadelphia, Pennsylvania, 19111-5096
- ZIP Code
- 19111-5096
- Solicitation Number
- BAA000309
- Archive Date
- 3/31/2009
- Point of Contact
- John J Dormer,, Phone: 215-737-2284
- E-Mail Address
-
John.Dormer@dla.mil
- Small Business Set-Aside
- N/A
- Description
- BAA 0003-09 BROAD AGENCY ANNOUNCEMENT (BAA) RESEARCH AND DEVELOPMENT FOR DEFENSE LOGISTICS AGENCY (DLA) INDUSTRIAL BASE INNOVATION FUND JANUARY 13, 2009 ________________________________________ POINT OF CONTACT: Mr. John Dormer, Contracting Officer Defense Supply Center Philadelphia DLA Contracting Support Office DCSO-P 700 Robbins Avenue, Building 26-1 Philadelphia, PA 19111 john.dormer@dla.mil 1. BACKGROUND The Defense Logistics Agency (DLA) seeks interested parties to propose innovative manufacturing technology and industrial base projects under the Industrial Base Innovation Fund Program (IBIF). The Congressional Report 110-335 “directs that the highest priority on investments be made in areas that support accelerating the surge production of items likely to be required in near-term military operations and in areas to preserve or expand diminishing critical defense industrial base, (see http://frwebgate.access.gpo.gov/cgi-bin/getdoc.cgi?dbname=110_cong_reports&docid=f:sr335.110.pdf page 266). The Defense Logistics Agency is acting on behalf of the Department of Defense in executing the IBIF. Accordingly, all proposers are encouraged to submit proposals that will meet Congressional Direction. The scope of the IBIF program includes all of the manufacturing technologies supporting the Aviation, Maritime, Land and Troop Support Supply Chains. The goal of the IBIF program is to implement significant manufacturing technology improvements into these supply chains. Subject to availability of funds, a total Government investment of about $10 million during Fiscal Year 2009 is planned to fund IBIF projects under this BAA. The expected cost range for proposals submitted under this BAA is up to $1,000,000 with a period of performance of up to 12 months. The desirable outcome of a completed project is an advanced manufacturing capability that is implemented in the industrial base and supporting one or more current systems or troop support items. Contracts awarded under this proposal will be cost type contracts. FAR 16.301-3 states that a cost-reimbursement contract may be used only when the contractor's accounting system is adequate for determining costs applicable to the contract. Offerors must submit documentation showing that they do have adequate accounting systems. Proposals without this documentation will not be evaluated. The vision for the MANTECH Program is to enable a responsive, world-class manufacturing capability to affordably meet the warfighters' needs throughout the defense system life-cycle. The MANTECH Program matures and validates emerging manufacturing technologies to support low-risk implementation in industry and DoD facilities, e.g., depots and shipyards. The Program addresses production issues from system development through transition to production and sustainment. Investments are driven by defense-essential needs. The Program focuses on manufacturing-related needs that exist across industry sectors and throughout the product life-cycle. The primary benefit to the industrial base comes from the emphasis on transfer of the technologies from the initial demonstration application to the rest of industry. The IBIF program is focusing on the Production and Sustainment phases of the Development life cycle. The emphasis is on rapid, low-cost, high-quality manufacturing; efficient factory operations and supplier interactions; the decoupling of unit cost from production volume; improving surge capability for near-term military operations and in areas to preserve or expand diminishing critical defense industrial base; and reduction of foreign source dependence for critical defense Materiel. In the support and sustainment phase, the concentration is on efficient manufacturing and maintenance processes, rapid, low-cost spares, and replacement parts acquisition. 2. GENERAL PROPOSAL SUBMISSION INFORMATION Proposers must submit an original and eight (8) copies of full proposals and an electronic copy on a CD-ROM referring to BAA 0003-09 by 3:00 PM, local Philadelphia time on or before 16 March 2009 to the Point of Contact listed above in order to be considered. No additional information is available, nor shall a formal RFP or other solicitation regarding this announcement be issued. Requests for same shall be disregarded. The Government reserves the right to select for award all, some or none of the proposals received. This is an unrestricted acquisition. All responsible sources capable of satisfying the Government's needs may submit a proposal which shall be considered by DLA. Historically Black Colleges and Universities (HBCU) and Minority Institutions (MI) are encouraged to submit proposals and join others in submitting proposals; however, no portion of this BAA shall be set aside for HBCU and MI participation due to the impracticality of reserving discrete or severable areas of research in this technology. Large Business concerns are required to submit a Small Business/Small Disadvantaged Business Subcontracting Plan. For purposes of this acquisition, the size standard is 500 employees Standard Industrial Classification (SIC) 3462. All correspondence and questions on this solicitation, including request for information on how to submit a proposal to this BAA, should be directed to the POC at the top of the BAA; e-mail is preferred. Proposals may NOT be submitted by fax or e-mail; any so sent shall be disregarded. 3. TECHNICAL AREAS OF INTEREST The primary focus of IBIF is the industrial base. The areas of interest align with the DOD supply chains: Aviation, Land, Maritime, and Troop Support. Supply chains are not directly correlated to a Military Service (Army, Navy and Air Force). For example, all missiles are included in the Aviation supply chain. If there is a missile related proposal, it should identify the specific missile/weapon system and the proposal’s position in the supply chain (prime, subcontractor, etc) to implement the IBIF proposal results. The Troop Support Supply Chain includes Clothing and Textile Products (e.g. Uniforms, Body Armor etc.), Combat Rations (e.g. Meals-Ready-to-Eat, Unitized Group Ration, etc.), Construction and Equipment (e.g. Barrier material), and Medical. The technology thrusts of interest are Metals, Composites, and Electronics. The highest priority will be placed on investments made in areas that support accelerating the surge production of items likely to be required in near-term military operations and in areas to preserve or expand diminishing critical defense industrial base. At lower tiers of the industrial base, it is understood that manufacturing technologies may cut across these Supply Chains or technologies, however, each offeror should clearly have identified a target application that will implement the proposed technology. Proposals without a clearly identified target application will not be considered for award. All manufacturing processes and systems are eligible for consideration, including but not limited to, new/alternative materials; faster, higher quality unit processes; reduction in process variation through advanced process control systems; tighter coupling of the supply chain through advanced information technology; establishing a reliable domestic capability to alleviate dependence on an unreliable foreign source; and implementing dual use (equally capable for civil and military applications) manufacturing capability to be available to DOD during time when a surge in production is needed; support accelerating the surge capabilities of items likely to be required in near-term military operations and in areas to preserve or expand diminishing critical defense industrial base or eliminate foreign source dependence.. Equal consideration will be given to all approaches that support accelerating the surge production of items likely to be required in near-term military operations and in areas to preserve or expand diminishing critical defense industrial base. 4. EVALUATION CRITERIA To be eligible for award of a cost contract, all prospective offerors must meet certain minimum standards pertaining to financial resources, have an accounting system approved for performing a cost type contract, demonstrate proof of an approved accounting system, ability to comply with performance schedules, and a prior record of past performance, integrity, organization structure, experience, operational controls, technical skills, facilities and equipment. For additional information and guidance concerning qualifications and standards for responsibility of prospective contractors, please refer to Part 9 of the Federal Acquisition Regulation (FAR). As soon as the proposal evaluation is completed, the proposer will be notified of selection or non-selection. Selectable proposals will be considered for funding; non-selectable proposals will be destroyed. (One copy of non-selectable proposals may be retained for file purposes). Not all proposals deemed selectable will be funded. Decisions to fund selectable proposals will be based on funds availability and merits of the proposal. Proposals may be considered for funding for a period of up to one year. The Government reserves the right to select for award all, some or none of the proposals received. Proposals will not be evaluated against each other since they are not submitted in accordance with a common work statement. Evaluation of proposals shall be accomplished through a detailed review of each proposal, using the following criteria listed in descending order of relative importance: (1) Scope, metrics for measuring success, time frame for implementation and expected benefits of project implementation -Address the target applications of the technology -Address how the proposal will meet short term needs of the Department of Defense -Define and describe the metrics for measuring project success -Detail the expected benefits of implementation to the target application and applications beyond the initial target -Address how the project implements a dual use capability; mitigates a surge requirement, support accelerating the surge capabilities of items likely to be required in near-term military operations and in areas to preserve or expand diminishing critical defense industrial base or eliminate foreign source dependence. (2) Overall scientific and technical merit: -Soundness of the technical concept -Understanding the scope of technical effort needed (3) Past performance and scientific/ manufacturing/ technical experience: -The technical proposal must provide evidence of technical expertise, experience with the technologies included in the proposed approach (4) Organizational and Project Management - how the contract shall be managed - show that its organizational structure shall ensure performance stability, reliable customer service and commitment to DLA and IBIF Cost Realism - Realism of total costs proposed It is the Government’s intention to award contracts based upon proposals that demonstrate knowledge, experience, and expertise in the technical areas of interest identified in Section 3. The proposal must demonstrate scientific and technical expertise in the proposed area. Proposals must provide information on past performance, which reflects related efforts and/or achievements, technological aptitude, management support, and potential contribution and relevance to the DOD mission. 5. PROPOSAL FORMAT This BAA shall result in the award of multiple contracts. Selectable proposals will be considered for funding; non-selectable proposals will be destroyed. (One copy of non-selectable proposals may be retained for file purposes). Not all proposals deemed selectable will be funded. Decisions to fund selectable proposals will be based on funds availability and merits of the proposal. Proposals may be considered for funding for a period of up to one year. The Government reserves the right to select for award all, some or none of the proposals received. The Government contemplates award of cost type contracts as a result of this BAA. Proposals based on a type of contract other than that contemplated shall NOT be considered. Proposers who do not have an accounting system approved for doing DOD Cost type contracts will not be considered for award. The proposer should include evidence of approval of their cost accounting system in the Cost Proposal. A TECHNICAL PROPOSAL and a COST PROPOSAL shall be submitted in response to this BAA. Technical proposals shall be submitted in the following format: 8 hard copies, 1 electronic copy in.pdf or MS Word compatible format. Technical proposals in response to this BAA shall be limited to fifteen (15) single sided, 8 and one-half inch by 11 inch pages, including Appendices and Attachments. If less than fifteen pages is required there is no penalty for submitting shorter proposals, as long as the offeror covers all the required material. Proposals longer than 15 pages will be rejected and will not be evaluated or considered for award. Type font shall be 12 point Times New Roman with 1 inch margins around the page. TECHNICAL PROPOSAL The Technical Proposal shall contain the following sections: 1. Section I: A. Cover Page: (1) BAA number; (2) Supply Chain (Aviation, Land Maritime or Troop Support) (3) Technical Thrusts (Metals, Composites or Electronics); (4) Proposal Title; (5) Technical Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; (6) Administrative/Contracting Point of Contact, including name, telephone number, FAX number, e-mail address, and mailing address; and (7) Contractor's business type selected among the following categories: Large Business, Small Disadvantaged Business (SDB), Other Small Business, HBCU, MI, Other Educational, or Other Nonprofit. B. Summary of the Costs. The information contained in this section should be limited to one page. 2. Section II: Executive Summary: An Executive Summary of the offeror's proposed project is required. This summary shall not be evaluated but shall be used to gain an understanding of the overall proposal contents. It should identify and highlight significant features, summarize innovative claims and unique contribution(s) of the proposal, and include the salient points of the proposed project, including target system applications and the expected outcome improvement associated with the project. The information contained in this section should be limited to two pages. (3) Section III : Detailed Proposal Information: The following evaluation factors must be addressed in the proposal: 1. Scope, Metrics to Measure Success, Time Frame for Implementation and Expected Benefits of Project Implementation; 2. Overall Scientific Merit; 3. Past Performance and Scientific/Manufacturing/Technical Experience; 4. Organizational and Project Management; 5. Cost Realism. (1) SCOPE, METRICS TO MEASURE SUCCESS, TIME FRAME FOR IMPLEMENTATION AND EXPECTED BENEFITS OF PROJECT IMPLEMENTATION: Offerors will address the applications (specific systems or components) of the technology. (Investments that would benefit a single system are the responsibility of system program managers and are not candidates for IBIF funding.) Identify the metrics of success for the proposal and the timeframe for implementing the technology in the target application. Metrics should be quantifiable and include baseline, threshold, and objective value estimates. The proposal should address how the manufacturing technology will address short term needs of the Department of Defense and the expected benefits. Address any impediments to implementing the technology and how those impediments will be overcome by the proposed effort. Offerors are cautioned that statements regarding the ability to implement manufacturing technology projects may be validated with Government engineering activities. For example, if an advanced material substitution is proposed the Offeror must demonstrate an understanding of the issues associated with and a schedule for getting the proposed substitution approved by the Cognizant Engineering Authority. (2) OVERALL SCIENTIFIC AND TECHNICAL MERIT: Offerers will propose a Manufacturing Technology project that includes: (a) The improved Defense manufacturing capability to be established, expressed in terms of outcomes that are important to the Warfighter, Systems Program Office and/or Logistics Support Organization; (b) Statement of Work (SOW) written in plain English detailing the scope of the effort and citing specific tasks to be performed and specific contractor performance requirements; (c) Detailed technical approach, rationale, and strategy for accomplishing technical goals in support of innovative claims and deliverables; (d) Deliverables associated with the proposed research including a clear description of the results, products, and transferable technology should be provided. (e) Realism of the schedule and milestones for each task in the proposed efforts. Include all proprietary claims to results, prototypes, or systems supporting and/or necessary for the use of the research, results, and/or prototypes. If there are no proprietary claims, this should be stated. (3) PAST PERFORMANCE AND SCIENTIFIC/ MANUFACTURING/ TECHNICAL EXPERIENCE: Offerors shall provide information pertaining to prior significant and related work experience or expertise in any of the listed areas of interest, and how that expertise shall be beneficial to this program and their track record in dealing with system manufacturing. Offerors shall provide the five largest accounts/contracts/projects within the last three years for which they have provided services and/or supplies of a nature consistent with this program. Offerors shall include at least (2) points of contact and a telephone number for each account/contract, a description of the service or supply which was provided, as well as a brief performance history on each of those accounts/contracts. Where related work was performed with teaming partners, provide points of contact of teaming members to include company name, individuals and phone numbers. If no past performance related to systems manufacturing is available, offerors shall describe their track record in dealing with their comparable major customers and shall include supplemental information similar to that requested above. (4) ORGANIZATIONAL AND PROJECT MANAGEMENT: Offerors shall provide evidence of how the contract shall be managed and show that its organizational structure shall ensure performance stability, reliable customer service and commitment to DLA and IBIF for the duration of the contract performance period. Specifically, offerors shall identify key personnel including the Project Coordinator permanently assigned to the contract; and other personnel with relevant qualifications and experience. COST PROPOSAL REALISM The cost of each major cost element and the make-up of those costs should be presented in the offeror's proposal. Sufficient information should be provided in supporting documents to evaluate the reasonableness and realism of these proposed costs, including salaries, overhead, material purchases, fair market rental value of lease items and the method used for making such evaluations. A statement related to the latest DCAA audit and whether the offeror’s accounting system has been approved by the DCAA. State if there are currently negotiated DCAA rates and factors being used in the proposal. There is no page limit on the cost proposal volume. The cost proposal will include all of the cost information related to the Project Task, including: Direct Labor : Individual labor categories or assigned persons with associated labor hours and unburdened direct labor rates Indirect Costs : Fringe benefit, Overhead, G&A, Cost of Money, etc. (must show base amount and rate) Travel : Number of trips, destinations, durations, etc. Other Direct Costs: All other costs associated with the project should be itemized. Contracts awarded under this proposal will be cost type contracts. FAR 16.301-3 states that a cost-reimbursement contract may be used only when the contractor's accounting system is adequate for determining costs applicable to the contract. Offerors must submit documentation showing that they do have adequate accounting systems. Proposals without this documentation will not be evaluated. Any proposal exceeding $1 million will NOT be evaluated and proposals submitted that include capital equipment investments will NOT be evaluated; only incidental equipment costs will be considered. 6. PRE-PROPOSAL CONFERENCE A pre-proposal conference is scheduled on 12 February 2009 at the Hyatt Dulles, 2300 Dulles Corner Blvd, Herndon, VA 20171, and Telephone: (703) 793-6880 starting at 10:00 AM EST. The conference will explain and clarify the objectives of this program and the solicitation requirements, and respond to general questions raised by prospective offerors. Interested firms are encouraged to attend. If you plan to attend the pre-proposal conference, please send email to John Dormer at john.dormer@dla.mil with the following information for all who plan to attend: (1) Name of Firm (2) Name(s) and Title of Representative(s) who will attend (3) Address of Firm (4) Phone number(s), Fax number(s) and E-mail address(es) Prospective offerors are requested to submit questions in writing prior to January 31, 2009 to allow for inclusion and discussion during the pre-proposal conference. Questions will be considered at any time prior to or during the conference. Responses to some questions may be incorporated in an amendment to the solicitation. The Government will not be liable for expenses incurred by an offeror prior to contract award. Offerors are cautioned that remarks and explanations provided at the conference shall not change the terms of this BAA unless amended in writing.
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