SOLICITATION NOTICE
X -- Senior Manager Business Meeting - Atlanta, GA
- Notice Date
- 1/13/2009
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), National Office Procurement (OS:A:P), 6009 Oxon Hill Road, Suite 500, Oxon Hill, Maryland, 20745
- ZIP Code
- 20745
- Solicitation Number
- TIRNO-09-SMBM1
- Response Due
- 1/21/2009 5:00:00 PM
- Archive Date
- 2/5/2009
- Point of Contact
- Sharlene A Hagans,, Phone: 202-283-1471
- E-Mail Address
-
sharlene.a.hagans@irs.gov
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation package will not be issued. Solicitation number TIRNO-09-SMBM1 is issued as a Request for Quotation (RFQ) with the evaluation and award prescribed in FAR Part 13 “Simplified Acquisition Procedures.” The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-29. This procurement is unrestricted. The associated North American Industry Classification System (NAICS) code is 721110 and the small business size standard is $6 million. This is not a solicitation for Event Planning Services or 3rd Party Event Planning Services. The Internal Revenue Service (IRS) will not consider proposal submitted by an offeror that is not a hotel. The Internal Revenue Service (IRS) will host a Senior Manager Business Meeting in the Atlanta, GA area. The meeting will be for 1 ˝ days (beginning the afternoon of Day 1 and ending the afternoon of Day 2). The meeting will be held between April 27, 2009 through June 26, 2009, excluding Memorial Day week. Proposals shall be submitted on letterhead and must address all requirements listed, along with descriptive literature to include sleeping rooms, meeting room space, diagrams and square footage, information (availability/cost) on amenities of hotel i.e., parking, shuttle services, transportation to/from airport, and menus. The award will be made to the offeror who fully meets the requirements for providing up to 300 sleeping room nights as described below (reserved and guaranteed at the prevailing government rate; individually paid by IRS employees/guests) and conference facilities to include general meeting room, standard audiovisual equipment, dinner and refreshment breaks. Lodging Requirements: # of Rooms/1st Night - 75 # of Rooms/2nd Night - 175 # of Rooms/2nd Night - 50 Hotel shall provide a quotation for the following contract line item number (CLIN): CLIN 001: one (1) general meeting room to accommodate up to 250 people (crescent rounds of 8 and raised platform/stage); CLIN 002: Office space to accommodate up to 10 people; CLIN 003: Dinner to accommodate up to 250 people for one day. Cash bar prior to dinner; CLIN 004: Light refreshments for one (1) afternoon break for up to 250 people (Day 1) and one (1) morning break for up to 250 people (Day 2). Please provide menus and prices. The Federal Government policy does not permit a guaranteed amount of food and beverage revenue. CLIN 005: Standard audiovisual equipment to include: (2) Computer Data Display Package with Color LCD Projector VGA; Projector Cart/Stand; Tripod Screen; All cabling, extension cords; (1) Gooseneck Microphone; (4) Lavalier Microphones; (4) Wireless Handheld Microphones and (1) Power Mixer. The meeting rooms must be available for use twenty-four (24) hours per day. The hotel must be within walking distance of a variety of restaurants and shops (not to exceed 4 city blocks). The conference facility and lodging must be housed in the same facility. MANDATORY REQUIREMENTS: To be eligible for award, the hotel must meeting the following mandatory requirements: (1) Hotel must be compliant with Hotel/Motel Fire Safety Act of 1990, 15 U.S.C. 2201 et. Seq (Public Law 101-391) and must hold a FEMA Certification Number (See FEMA http://www.usfa.fema/gov/hotel); (2) the facility must be compliant with the American with Disability Act, 42 U.S.C. Section 12101 et.se (ADA). (3) The facility must have one of the following quality ratings: First class or higher per OAG Business Travel Planner; or Three diamonds or higher per AAA. (4) Contractor must be registered and active in Central Contractor Registration (CCR) System (www.ccr.gov.). The Government will award a purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation; will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Ability to accommodate conference and lodging during the required time frame; 2. Past performance – Offeror must provide three (3) references of same/similar conference size that the Government may contact; 3. On-site Visit; and 4. Price The provisions at FAR 52.212-1, Instructions to offerors - Commercial, and FAR 212-2, Evaluation - Commercial Items, apply to this acquisition. Offerors shall include a fully executed copy of FAR provisions at 52.212-3, Offeror Representations and Certifications - Commercial Items, with their offer. FAR Clauses 52.212-4, Contract Terms and Conditions - Commercial Items, 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order - Commercial Items applies to this acquisition. Per 12.603(b) the SF 1449 is not used. FAR clause 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era and Other Eligible Veterans and 52.232-33, Payment of Electronic Funds Transfer – Central Contractor Registration. Offerors not in possession of the above references clauses and provisions in full text may obtain a copy via the INTERNET at http://www.arnet.gov or by contacting the contract specialist. All responsible sources who can provide the above requirements shall submit written quotations no later than 14 days from the posted date of this announcement. The government intends to award a firm fixed price order. All quotes must include price(s); FOB point if applicable; a POC (name and telephone number); GSA number if applicable; business size and payment terms. Quotes over 10 pages in total will not be accepted by facsimile. All questions must be submitted in writing and received by facsimile at (202) 283-1365 or email Sharlene.A.Hagans@irs.gov
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=96834efc79da81503d4ee2ab07a77e28&tab=core&_cview=1)
- Place of Performance
- Address: Atlanta, GA, United States
- Record
- SN01731921-W 20090115/090113220302-96834efc79da81503d4ee2ab07a77e28 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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