SOLICITATION NOTICE
X -- Hotel Room Rental
- Notice Date
- 1/16/2009
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Navy, Naval Supply Systems Command, FISC San Diego, N00244 FISC SAN DIEGO CA Naval Base 937 North Harbor Drive San Diego, CA
- ZIP Code
- 00000
- Solicitation Number
- N0024409T0168
- Response Due
- 1/26/2009
- Archive Date
- 2/10/2009
- Point of Contact
- Luis de La Fuente 619-532-2889 Contracting Officer, Luis De La Fuente, Phone: 619-532-2889<br />
- Small Business Set-Aside
- Total Small Business
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with FAR 13.5 Test Program for Commercial Items, FAR 12.6 Streamlined Procedures for Evaluation and Solicitation for Commercial Items. This announcement constitutes the only solicitation; a Request for Quotation (RFQ) is being requested and a written solicitation will not be issued. The Solicitation number is N00244-07-T-0175. The RFQ and incorporated provisions and clauses are those in effect through FAR FAC 2005-14, class deviation 2005-o0001 and DFARS-DCN 20061201. This solicitation is restricted. NAICS Code 721110 and business size standard is $6.5 million in revenue. The following services are required: Base Year - Line Item 0001: Double Occupancy Hotel Rooms, (600) each; Line Item 0002: Single Occupancy Hotel Rooms, (120) each; Period of performance: 01 February 2009 through 31 January 2010; Option Year 1 - Line Item 1001: Double Occupancy Hotel Rooms, (600) each; Line Item 1002! : Single Occupancy Hotel Rooms, (120) each; Period of performance: 01 February 2010 through 31 January 2011. The hotel must have a lighted parking lot and be within a 10 mile radius of NOSC Madison, WI. Inspection and acceptance of all services will be performed by the Government at the contractor's facility. The following Statement of Work is provided as a general guideline which represents the Government's minimum requirements. Standard commercial practices are to be implemented for this requirement. Statement of Work: The Government requires standard commercial berthing (hotel accommodations) for authorized U.S. Navy Reservists for reserve drill weekends within the immediate Madison, WI locality. Required are double occupancy rooms to include: two queen size beds, restroom facilities with sink and mirrors separate from toilet bowl and shower facilities. Single occupancy rooms to include: one queen size bed, restroom facilities with sink and mirrors separate from toi! let bowl and shower facilities. NOSC Madison will need approximately 120 single occupancy room per year, and approximately 600 double occupancy rooms per year. The hotel must have a lighted parking lot and be within a 10 mile radius of NOSC Madison, WI. The ten mile radius is a mandatory requirement. NOSC Madison will prepare and deliver a berthing roster prior to the drill weekends. The hotel must allow NOSC Madison to deliver a berthing roster to the hotel on Wednesday by noon, prior to the drill weekends. The hotel must allow NOSC Madison to cancel rooms up to 1800 on the day of the berthing without charges. Telephone calls, meals, beverages, room services, movies or other lodging services are not chargeable to NOSC nor are to be shown on any billing documents for the individual rooms. The individual reservists occupying the rooms will be fully responsible for any charges incurred during the time of their stay at the hotel. Contractor may bill for guests that do not show up only if the hotel is sold out. All rooms reserved will be non- s! moking rooms, Rooms are double occupancy of like gender, with Officers separated from enlisted, and Senior Officers (O5 and above) separated from Junior Officers (04 and below). A unit C.O. will not be placed with a member of their own unit. CPO's will be separated from E6 and below. An exception would be a husband and wife, both members of the Navy Reserve, drilling on the same day(s). NOSC Madison will provide the hotel with a list that separates all individuals as required. Estimated number of Reservists per weekend drill period: High: 60, Low: 40, Average: 50. Reservist drill periods will typically be held on weekends. However, the possibility exists that rooms may be required to accommodate reservist personnel during weekdays. Periods of performance: Base Year: 01 February 2009 through 31 January 2010; Option Year 1: 01 February 2010 through 31 January 2011. Specific dates required: BASE YEAR: FEB 6-7, MAR 13-14, APR 17-18, MAY 15-16, JUN 19-20, JUL 17-18, AU! G 14-15, SEP 18-19; OPTION YEAR 1: OCT 16-17, NOV 13-14, DEC 6-7, JAN 8-9, FEB 5-6, MAR 13-14, APR 16-17, MAY 14-15, JUN 11-12, JUL 16-17, AUG 13-14, SEP 17-18. This requirement is necessary to provide berthing for the Navy Reserves on drill weekends and other times as required. Each Navy Reservist must live beyond a fifty mile radius from the drill site to be eligible and must perform eight hours of scheduled drills (exclusive of meal period) on the day before or the day following the use of commercial berthing, or four 4-hour drills within a 48 hour period. The Government anticipates paying fully certified invoices by using the Government Purchase Card. Upon completion of a drill weekend the Contractor shall provide to the NOSC an invoice for reconciliation, inspection, approval and final certification. Upon final certification the Government representative will contact the Contractor's designated representative and the appropriate financial information will be exchanged allowing payment to be made to the Contractor. Payment of invoices! for required lodging for Navy Reservists at NOSC Madison will be made through the use of Government Purchase Card. Points of contact for payment at NOSC Madison are: SK2/E-5 Archie Bevel, 608-249-0129, archie.bevel@navy.mil, NOSC Madison Supply. Alternate: SKC/E-7 Richard Finch, 608-249-0129, richard.finch@navy.mil, NOSC Madison Command Chief. Any technical questions are to be directed to: Luis. De La Fuente, Contracting Officer, US Navy, FISCSD, Code 240, 619-532-2889, luis.delafuente@navy.mil. THE FOLLOWING PROVISIONS AND CLAUSES ARE APPLICABLE AND ARE HEREBY INCORPORATED INTO THE SOLICITATION BY REFERENCE AND BY FULL TEXT. THE FULL TEXT OF THE CLAUSES/PROVISIONS FROM THE FAR AND DFARS CAN BE ACCESSED VIA THE INTERNET USING THE FOLLOWING WEB-SITE ADDRESS: www.arnet.gov or http://farsite.hill.af.mil It is the responsibility of the offerors to obtain copies of the necessary provisions and or clauses that are required as a part of this solicitation. Required clauses/pr! ovisions that are not submitted may render an offer not to be accepted by the Government. FAR 52.212-1, Instructions to Offerors Commercial Items NOTE: This provision must be reviewed completely. It contains the guidelines for submission of your quotation. Addendum to FAR 52.212-1: FAR 52.215-5 Facsimile Proposals, (c) Fax: 619-532-1088 FAR 52.212-2 Evaluation of Commercial Items; (a) The Government will award a Firm Fixed Price purchase order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous and considered the Best Value to the Government, price and other factors considered. The following factors shall be used to evaluate the quotation: (i) Technical capability of the contractor to provide the required hotel rooms for the berthing of US Navy reservists. To be determined technically acceptable, the contractor must furnish information regarding the hotel facilities that are being offered to meet the Governments requirements. Descriptive brochures, literature/pictures! that provide pertinent information will be accepted and reviewed. Data must be submitted in accordance with FAR 52.212-1(b)(4). It is preferred that technical information be provided in Adobe "pdf" file format, if possible. The main factor for award consideration will be the contractor's location. It is required that the hotel be located within a ten mile radius of the NOSC, US Navy facility. Contractors meeting this requirement will have their quotation further evaluated under factors ii and iii. (ii) Past Performance: Provide Past Performance data on your companies two most recently completed Federal Government contracts (Not to exceed (3) years since completion) for like or similar material required by this solicitation. If you do not have Federal Government contracts, list State, Local or commercial contracts. Provide contract number, date of contract, quantity, unit price for hotel rooms and provide the name of Government activity or commercial company, point of conta! ct/phone number. This Performance data will be used to evaluate your companies past performance in meeting contract cost/price, technical and delivery objectives. (iii) Pricing: Contractors must provide current pricing for each CLIN specified and a total cost for each line item under this solicitation. Pricing will be evaluated against other quotations received. Quotations which have been determined to have met the technical factor shall be considered for award. Ability to meet the requirements set forth in this RFQ shall be demonstrated by the contractor's submission of a signed quotation which has not taken exception to the schedule. Quotations which take exception and do not meet the Government's requirement may be determined to be unacceptable and not considered for award. At the discretion of the Contracting Officer, the Government intends to evaluate quotations without discussions and award a Firm Fixed Price purchase order. Each initial offer should, therefore contain the contractors best terms from both a technical, delivery and pricin! g standpoint. The Government reserves the right to make award to other than low offeror when it has been determined by the Contracting Officer to be in the best interest of the Government. FAR 52.212-3, Offeror Representation and Certifications-Commercial Items-ALT I-OCT 1998; Incorporated by reference; NOTE: This provision is considered a ?fill-in.? All applicable fields must be completed. Submit this provision with your quotation. FAR 52.212-4 Contract Terms and Conditions Commercial Items; Addendum to FAR 52.212-4 are hereby incorporated by reference or full text as applicable: FAR 52.247-34 FOB Destination; FISC-SD local clauses: 331 Review of Agency Protests (MAR 2000); 332 Unit Prices (OCT 2001); 52.219-6 Notice of Small Business Set-aside-Jul 1996; 52.217-8 Option to Extend Services, Nov 1999; 52.217-9 Option to Extend the Term of the Contract, Mar 2000; 52.232-18 Availability of Funds, Apr 1984; 252.232-7009 Mandatory Payment by Government Commercial Purchase Card, ! Jul 2000; 52.232-36, Payment by Third Party, May 1999; FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Deviation) applies with following applicable clauses for paragraph (b): FAR 52.219-4 Restrictions on Subcontractor Sales to the Government; FAR 52.219-8 Utilization of Small Business Concerns; FAR 52.222-21 Prohibition on Segregated Facilities, FAR 52.222-26 Equal Opportunity, FAR 52.222-35 Affirmative Action for Special Disabled and Vietnam Era Veterans, FAR 52.222-36 Affirmative Action for Handicapped Workers, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, 52.232-22 Payment by Electronic Funds Transfer-Central Contractor Registration; DFARS 252.225-7007 Buy American Act, Trade Agreements, Balance of Payments Program; DFARS 252.225-7036 Buy American Act, North American Free Trade Agreement Implementation Act, Balance of Payments Program; 52.204-8 Annual Representations and Certifications, Jan 2006; DFARS 252.212-7001 Contract Term! s and conditions required to implement statutes or executive orders applicable to defense acquisitions of commercial items-JAN 1999, 252.204-7004 Required Central Contractor Registration; DFARS 252-225-7007 Trade Agreements-Balance of Payments Program, DFARS 252.225-7012 Preference for Certain Domestic Commodities, DFARS 252.247-7024 Notification of Transportation of Supplies by Sea; 252.232.7003 Electronic submission of payment requests Jan 2004; End of Clauses/Provisions. IMPORTANT NOTICE: DFARS 252.204-7004 ?Central Contractor Registration? (CCR) is required and applies to all solicitations issued on/after 6-1-98. Lack of registration in the CCR database will make an offeror/quoter ineligible for award of a contract/purchase order. Please ensure compliance with this regulation when submitting your quote. Utilize the CCR website at http://www.ccr.gov and/or call the CCR Assistance Center at 888-227-2423 for more information. Requests for technical and or contractual clari! fication are to be submitted to the Contracting Officer via email. Quotation information may be submitted electronically via e-mail, by separate computer disk in MS Word (latest version) or by fax. Submit responses to: Fleet and Industrial Supply Center, Regional Contracts Dept., 937 N. Harbor Dr., Ste. 60, San Diego, CA 92132-0060 Attn: Luis De La Fuente, Code 240, 619-532-2889, 619-532-1088 fax, luis.delafuente@navy.mil Reference solicitation number: N00244-09-T-0168 on all documents and requests for information. Quotes must be received no later than COB 1500 p.m. (PST) on January 26, 2009.. See numbered note 1: NOTE: DOWNLOAD THE ATTACHMENT AS WELL AS THE SOLICITATION DOCUMENT.
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