SOLICITATION NOTICE
V -- 2nd BCT, 82nd Airborne Division, Strong Bonds Couples Retreat in Charlotte, NC on 13-15 February 2009
- Notice Date
- 2/3/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, Army Contracting Agency, South Region, ACA, Fort Bragg, ACA, Fort Bragg, Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets, Fort Bragg, NC 28310-5000
- ZIP Code
- 28310-5000
- Solicitation Number
- W9124709T0160
- Response Due
- 2/6/2009
- Archive Date
- 4/7/2009
- Point of Contact
- Claudetta Smith, 910-643-7221<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. COMBINED SYNOPSIS/SOLICITATION (i)This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will be issued. (ii)Solicitation W91247-09-T-0160 is issued as a Request for Quotation (RFQ). (iii)This Solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-18, effective 1 July, 2008. (iv)This requirement is unrestricted and only qualified offerors may submit offers. This solicitation is issued under FAR PART 13-Simplified Acquisition Procedures. This requirement is to provide modern, clean and carpeted lodging rooms, meals, conferencing and AV equipment capable of accommodating 240 Adults and 100 Children in Charlotte, NC. The North American Industry Classification System (NAICS) code is 721110, size standard is $6.5 million. Award of this requirement will be in accordance with Federal Acquisition Regulation FAR Part 13, Simplified Acquisition Procedures. Interested persons may identify their interest and capabilities to respond to the requirements. (v) CLIN 0001: The contractor shall provide one hundred twenty (120) rooms, each clean, carpeted room for two nights. Type of Room: (110) Double Occupancy and (10) Multi-room suites, Check In Date: 13 February 2009, Time In: 11:00 am to 1:00 pm, Check Out Date: 15 February 2009. Check Out Time: 1:00 pm, all rooms to be located in the same complex, and will be Non Smoking Rooms. CLIN 0002: The contractor shall provide adult conference room for one hundred twenty (120) participants set up amphitheater/classroom style. Three (3) six foot tables will be needed. Meeting Space will be needed on 13 Feb 2009 from 1:00 PM to 9:00 PM and 15 February 8:00AM 12:00 Noon. CLIN 0003: The contractor shall provide Adult refreshments for Conference room dates. CLIN 0004: The contractor shall provide Audio Visual equipment that includes a one podium (1), one (1) projector screen, one (1) sound system with two (2) wireless mics and appropriate extension cords/cables for A/V equipment. (customer will provide laptop and digital projector). CLIN 0005: The contractor shall provide Children conference rooms two (2) rooms on 13 Friday 2009 between 2:00PM and 9:00PM and two (2) rooms on 15 February 2009 between 9:00 AM 12:00 PM. Rooms will be for 100 Children. One room may be partitioned to accommodate toddler children. CLIN 0006: The contractor shall provide refreshments for one hundred (100) children for Conference room dates. CLIN 0007: The contractor shall provide A/V Equipment for children conference room to include two (2) televisions 30 or greater per room and two (2) DVD/VCR player connected to televisions per room to accommodate one hundred (100) children. CLIN 0008: The contractor shall provide Adult dinners for two hundred forty (240) adults on 13 February 2009 between 5:00 PM and 6:00 PM and on 14 February 2009 5:00 PM and 6:00 PM. CLIN 0009: The contractor shall provide Children dinners for one hundred (100) children on 13 February 2009 between 5:00 PM and 6:00 PM and on 14 February 2009 5:00 PM and 6:00 PM. CLIN 0010: The contractor shall provide Adult Breakfast for two hundred forty (240) Adults on 14 February 2009 and 15 February 2009 at 8:00 AM and 9:00 AM. CLIN 0011: The contractor shall provide Children Breakfast for one hundred (100) children on 14 February 2009 and 15 February 2009 at 8:00 AM and 9:00 AM. (vi) Performance Work Statement 2nd BCT Family Strong Bonds Training for 13-15 FEB 2009 Purchase Request Number: ________________________ 1.Total # of rooms: 120 110 double 10 multi-room suites Check In Date: 13 Feb 09 Check in Time: 11:00 AM 1:00 PM Check Out Date: 15 Feb 09 Check Out Time: 1:00 PM Total $______________ 2.Adult Conference Rooms on Premises, Dates, and Times Needed: a.13 Feb 09 from 1:00 PM to 9:00 Pm b.14 Feb 09 None c.15 Feb 09 from 8:00 AM to 12:00 PM (noon) d.1 large conf rm, amphitheater/classroom style e.Hotel personnel to set up and break down conference room Total $_______________ 3.Refreshment for Conference Room Dates, Items and Times Needed: a.Same as above b.Coffee, Water, Ice Tea, Juice, Assorted Fruit Trays, and Pastries (240 people) c.Hotel personnel to set up and clean Total $_____________ 4.Adult conference room Audio Visual Equipment Needed be Specific: a.Three (3) six-foot tables b.One (1) podium c.One (1) projector screen d.One (1) sound system with two (2) wireless microphones e.Appropriate extension cords/cables for all A/V equipment (customer to provide laptop and digital projector) f.Hotel personnel to set up and break down equipment Total $________ 5.Child Conference Room Dates and Times: a.Two Rooms for Friday, 13 Feb 2009 between 2:00pm-9:00pm. b.Two Rooms for Sunday, 15 Feb 2009 between 9:00are-1200pm. c.Rooms must be split to handle appropriate age groups - Suggested split: i.0-12 mos. ii.1-3 yrs. iii.4-12 yrs. d.One room may be partitioned temporarily to accommodate the toddler and below ages. Total $_________ 6. Children Refreshments for conference rooms dates. a.Milk, Water, Juice, Assorted Fruit Trays, and cookies b.Hotel personnel to set up and clean Total $_________ 7.Children conference room Audio Visual Equipment Needed be Specific: a.2x TV (30 or greater) Per Rm b.2x DVD/VCR player connected to TVs Per Rm Total $_____________ 8.Total Number of Adult Dinner Buffet During Stay: a.13 FEB 5:00-6:00 PM, 240 Meals b.14 FEB 5:00-6:00 PM, 240 Meals Total $_________ 9.Total Number of Child Dinner Buffet During Stay: 100 (estimate) a.13 FEB 5:00-6:00 PM, 100 Meals b.14 FEB 5:00-6:00 PM, 100 Meals Total $_________ 10.Total Number of Adult Lunch Buffet During Stay: 0 11.Total Number of Child Lunch Buffet During Stay: 0 12.Total Number of Adult Breakfast Buffet During Stay: 240 a.14 FEB 8:00-9:00 AM, 240 Meals b.15 FEB 8:00-9:00 AM, 240 Meals Total $__________ 13.Total Number of Child Breakfast Buffet During Stay: 100 (estimate) a.14 FEB 8:00-9:00 PM, 100 Meals b.15 FEB 8:00-9:00 PM, 100 Meals Total $_________________ 14. Special Needs: Free, on-site parking for up to one hundred (100) vehicles for the duration of the retreat Quote Total Cost $________________ Vendor Information: Business Name: ______________ POC: ________________ TAX ID#____________________________DUNS#____________________________ County your business is located in: ____________________________ (vii)This requirement is for delivery FOB (Destination) to Fort Bragg, NC. The Period of Performance for this requirement is 13 February 15 February 2009. (viii)FAR 52.212-1, Instructions to Offerors, Commercial Items. Offeror prices shall be submitted on the Schedule of Supplies and Services listed at item (vi) Performance Work Statement (PWS). (ix)FAR 52.212-2, Evaluation, Commercial Items. Lowest price determined fair and reasonable. The Government intends to award a contract to the responsible offeror who offers the lowest reasonable price. (x) The provisions at 52.212-3, Offeror Representations and Certifications Commercial Items, apply to this solicitation. DFARS 252.212-7000, Offeror Representations and Certifications. Commercial Items, are applicable to this requirement. Offerors shall include a completed copy of the aforementioned Representations and Certifications with quote. (xi) The clause at 52.212-4, Contract Terms and Conditions Commercial Items, applies to this acquisition. (xii)The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. The following FAR clauses identified at paragraph b of FAR 52.212-5 are considered checked and are applicable to this acquisition: (16), (18-20), and (33). (xiii)The clause at 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration, applies to this acquisition. Any resulting contract will be paid using the Wide Area Work Flow (WAWF) system at https://wawf.eb.mil/. The following sub-paragraphs identified within DFARS clause 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, are considered checked and are applicable to this acquisition: DFARS 252.232-7003 Electronic Submissions of Payment Requests. Additionally the following clauses and provisions are added to this combined synopsis/solicitation and considered applicable to this acquisition: 252.204-7003, Control of Government Personnel Work Product; 252.204-7004 (Alt A), Central Contractor Registration; and 252.225-7000, Buy American Act--Balance of Payments Program Certificate. Award can only be made to contractors registered in the Central Contractor Registration web page, http://www.ccr.gov. (xiv)The Defense Priorities and Allocation System (DPAS) is not applicable to this acquisition. (xv)There are no Numbered Notes that apply to this acquisition. (xvi)Quotation submission shall be forwarded by Friday 6 February 2009, 12 Noon Local Eastern Standard Time, via e-mail Nikki Smith at claudetta.smith@conus.army.mil or by fax 910-396-7872. (xvii)The assigned Contract Specialist is Ms. Nikki Smith, and can be reached at claudetta.smith@conus.army.mil.
- Web Link
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- Place of Performance
- Address: ACA, Fort Bragg Directorate of Contracting, ATTN: SFCA-SR-BR, Building 1-1333, Armistead & Macomb Streets Fort Bragg NC<br />
- Zip Code: 28310-5000<br />
- Zip Code: 28310-5000<br />
- Record
- SN01742868-W 20090205/090203215235-c9848f9c09c4f0701ab5f4f37937c951 (fbodaily.com)
- Source
-
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