SOLICITATION NOTICE
J -- Opthalmology Laser Maintenance Services for Louis A. Johnson VAMC, Clarksburg WV
- Notice Date
- 2/3/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339115
— Ophthalmic Goods Manufacturing
- Contracting Office
- Department of Veterans Affairs, Clarksburg VAMC, Department of Veterans Affairs Medical Center, Department of Veterans Affairs;Louis A Johnson, VAMC;Contracting Office (90C);1 Med Center DR;Clarksburg WV 26301-4199
- ZIP Code
- 26301-4199
- Solicitation Number
- VA-244-09-RQ-0165
- Response Due
- 2/20/2009
- Archive Date
- 4/21/2009
- Point of Contact
- Jennifer L. Robinson, Contracting OfficerLouis A. Johnson VAMC,<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for Ophthalmology and Surgical Laser preventive maintenance and repair services prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issues. The Louis A. Johnson VA Medical Center intends to award a firm fixed price commercial services contract in response to the Request for Proposal Number is VA-244-09-RQ-0165. The solicitation documents and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-30. It is the contractor's responsibility to be familiar with the applicable clauses and provisions. The clause may be accessed in full text at this address www.acqnet.gov/far. This solicitation is unrestricted. The NAICS code is 339115. The Louis A. Johnson VAMC shall award either option 1 or option 2 of this section depending on the contractor's discounted price in consideration of a "First Response" to equipment problems from VA Biomedical Engineering staff. 1. Biomedical First Response Option: This option accounts for VA Biomedical Engineering staff to respond to equipment problems first. Provide maintenance services described in Section C on the listed equipment for the period from October 1, 2008 to September 30, 2009. EquipmentQuantityUnitUnit Cost Laser, Selectra Duet SLT model GA-0034550 S/N TG055712Month$ _______ Laser, Powersuite 100w model 0638-803-01 S/N 003-5374412Month$ _______ Laser, Novus Varia model 0642-000-01 S/N 003-50960112Month$ _______ Total$ _______ 2. No Biomedical First Response Option: This option accounts for no first response from VA Biomedical Engineering staff. Provide maintenance services described in Section C on the listed equipment for the period of October 1, 2008 through September 30, 2009. EquipmentQuantityUnitUnit Cost Laser, Selectra Duet SLT model GA-0034550 S/N TG055712Month$ _______ Laser, Powersuite 100w model 0638-803-01 S/N 003-5374412Month$ _______ Laser, Novus Varia model 0642-000-01 S/N 003-50960112Month$ _______ Total$ _______ OptionOption Year 1Option Year 2Option Year 3 Biomedical First Response Option (All above services total)$ ______$ ______$ ______ No Biomedical First Response Option (All above services total)$ ______$ ______$ ______ The services to be provided by the contractor under this agreement shall consist of furnishing all parts, labor and transportation to provide preventive maintenance and repair services for equipment listed above. Telephone Assistance: Telephone assistance will be provided twenty-four hours per day, seven days per week. Parts: The contractor shall furnish and replace parts as required on an exchange or new parts basis. The contractor has ready access to unique and/or high mortality replacement parts. All parts supplied shall be compatible with existing equipment. The contract shall include all parts with no exceptions. The contractor shall use new or re-built parts. Used parts, such as those removed from other Lumenis laser equipment, shall not be installed without approval by the COTR. Repair: Inadequate or improper repairs performed by the contractor will be correctly repaired at a time convenient to the VA at no additional expense to the VA. If option 1 (Biomedical First Response Option) is awarded, VA Biomedical Engineering staff will respond first to equipment problems. In the event that the VA Biomedical Engineering staff is unable to repair the equipment listed above, the contractor will provide repairs on the equipment at no additional cost to the VA. If option 2 (No Biomedical First Response Option) is awarded, the contractor will provide all repairs on the equipment at no additional cost to the VA. Preventive Maintenance: Two preventive maintenance inspections will be provided during the contract period every six months; the scheduling of preventive maintenance inspections will be coordinated between the contractor, Surgical Service and Biomedical Engineering. Preventive maintenance inspections will be performed in a manner which clearly demonstrates that the equipment meets or exceeds all manufacturer's technical performance specifications. Maintenance will include, but is not restricted to: cleaning of the equipment, reviewing operating system diagnostics (hardware and software) to ensure that the system is operating within its specifications, calibrating and lubricating the equipment, installing and maintaining all recommended software and hardware updates, inspecting electrical wiring for wear and fraying. It is the sole responsibility of the contractor to perform all preventive maintenance inspections. The VA will not assume the responsibility of reminding the contractor that a preventive maintenance inspection is due to be performed. Preventive maintenance inspections will be performed on a weekday at a time set once the contract is awarded. The equipment user, COTR and the contractor must all agree to the recurring time set for the preventive maintenance inspections. Note: To ensure proper equipment history documentation, the contractor will forward the preventive maintenance schedule and procedures to Biomedical Engineering once it is set. The VA Medical Center shall provide the contractor with full, free and timely access to the equipment to perform this service. Scheduling Arrangements: Routine service calls are ones which, in the estimation of the VA, are necessary to diagnose and repair equipment problems, but can be performed within normal working hours. Response time of the contractor for routine service calls will be no more than twenty-four hours after being officially notified. Routine service calls outside normal working hours will result in the contractor responding no more than twenty-four hours commencing the next available working day. Emergency service calls are ones which, in the estimation of the VA, require the immediate response of the contractor. Response time of the contractor for emergency service calls made during normal working hours will be four hours after being officially notified. Emergency service calls made outside normal working hours will result in a response time of the contractor within four hours commencing the next available working day. The term "Response time of the contractor" indicates the physical presence of a fully qualified field service engineer arriving on station within the specified time frame. Official notification for the need of service will be considered given at the time a message is left with the mechanism the contractor has in place to inform their employees of the VA's needs. Response time will commence once the notification is given. Special Instructions: Instructional meeting: On the first visit to the site during the contract period, there will be a meeting of COTR, using service representative and contractor to discuss policies and expectations. Contractor's representative will report to the Biomedical Engineering, Building 1, Room B144 prior to performance of services; this check-in is mandatory. In the event that the contractor reports after normal working hours (emergency service calls only), the contractor will report to the supervising official of the equipment to be serviced. Documentation: Contractor will provide individual written service reports which describe services performed on the equipment (in sufficient detail to be acceptable to the field inspectors of the Joint Commission on Accreditation of Healthcare Organizations). The following information must be provided in each service report: date of service, summary of problem and action taken, parts replaced, labor hours, travel time, equipment serviced (description, equipment ID #, serial number, etc.), purchase order number (if necessary and/or available) Note: This report must be approved and signed by Biomedical Engineering personnel. A copy of each report will be left with Biomedical Engineering. In the event that Biomedical Engineering is not available to receive the service report (outside normal working hours), the service report will be left with the supervising official of the equipment that was serviced; the supervising official will forward the service report to Biomedical Engineering (138) the next available working day. Qualifications: Bidders shall be engaged full time in the maintenance and repair of the equipment listed above, or similar laser equipment. Contractor shall have access to complete service manuals and a complete parts inventory. Vendor Competency Verification. In accordance with Joint Commission on Accreditation of Healthcare Organizations requirements, contractor shall provide to the COTR or Biomedical Engineering designee documentation verifying competency of all field service representatives. This documentation shall provide proof that the service representatives have completed appropriate OEM or OEM approved training on the equipment that they will be servicing. This documentation shall include dated training certificates and course topics or outlines if available. Terms and Conditions: User Responsibility: Contractor will not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. Exclusions: Service does not include electrical work external to the equipment. CONTRACTING OFFICER TECHNICAL REPRESENTATIVE (COTR): The COTR shall be responsible for : monitoring the Contractor's technical progress, including surveillance and assessment of performance and recommending technical changes; interpreting the Statement of Work: technical evaluation as required; determine once final production measure are met. PERIOD OF PERFORMANCE: Base year shall begin performance NLT March 1, 2009 and continue through February 28, 2010, if determined Option year one is necessary, it will continue from March 1, 2010 through February 28, 2011, Option year two-from March 1, 2011 through February 29, 2012, and Option three-from March 1, 2012 through February 28, 2013. All primary work will be conducted on site at the Louis A. Johnson VAMC, Clarksburg, WV. Normal hours of coverage are Monday through Friday from 8:00 a.m. to 4:30 p.m., excluding legal federal holidays. All service/repairs will be performed during normal hours of coverage unless requested or approved by the Contracting Officer. Work performed outside the normal hours of coverage at the request of the COTR will be billed at the contractor's normal hourly labor rate and normal hourly travel rate (if applicable). Work performed outside the normal hours of coverage at the request of the contractor will be considered service during normal hours of coverage. PROVISIONS AND CLAUSES: The FAR provision 52.212-2 Evaluation-Commercial Items (Jan 1999) (a) the Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical features meeting or exceeding minimum requirements. (2) Price. Provision 52.212-1 Instructions to Offerors Commercial Items; and 52.212-3 Offeror Representations and Certifications Commercial Items are incorporated by reference. The offerror's initial proposal shall contain the offeror's best terms from a price and technical standpoint. The Government intends to evaluate offers and award a contract without discussion. The government reserves the right to make no award as a result to this solicitation. 52.219-6, Notice of Total Small Business Set-Aside (June 2003) (15 U.S.C. 644); 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)); 52.219-28, Post Award Small Business Program Rerepresentation (June 2007) (15 U.S.C 632(a)(2)); 52.222-3, Convict Labor (June 2003) (E.O. 11755); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007) (E.O. 11246); 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sept 2006) (38 U.S.C. 4212); 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998) (29 U.S.C. 793); 52.222-50, Combating Trafficking in Persons (Aug 2007) (Applies to all contracts); 52.232-33, Payment by Electronic Funds Transfer--Central Contractor Registration (Oct 2003) (31 U.S.C. 3332); 52.222-41, Service Contract Act of 1965 (Nov 2007) (41 U.S.C. 351, et seq.); 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989) (29 U.S.C. 206 and 41 U.S.C. 351, et seq.); 52.216-1 Type of Contracts (APR 1984); The Government contemplates award of a (Firm Fixed Price) contract resulting from this solicitation; 52.233 Service of Protest (SEP 2006);VAAR 852.233-70 Protest Content/Alternative Dispute Resolution (JAN 2008); 52.252-1 Solicitation Provisions Incorporated by (FEB 1998); This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): http://www.acquisition.gov/far/index.html; http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm. Offers shall provide sufficient technical documentation to allow for thorough evaluation of proposal. Additionally the vendor shall fully explain their ability to meet the requirements from above. ELECTRONIC INVOICE SUBMISSION: The Department of Veterans Affairs (VA Financial Service Center (FSC) is the designated agency office for invoice receipt in accordance with the Prompt Payment Act (5 CFR part 1315)). FSC or its designated representative may contact the vendor to provide specific instructions for electronic submission of invoices. The vendor will be responsible for any associated expenses. FSC may utilize third-party contractors to facilitate invoice processing. Prior to contact by FSC or its designated representative for electronic invoice submission, the vendor shall continue to submit all invoices to FSC at the following mailing address: Department of Veterans Affairs, Financial Services Center, PO Box 149971, Austin, TX 78714-8971. Offers shall be submitted to the Louis A. Johnson VA Medical Center, Attn: Jennifer Robinson (304) 623-3461 x3152, Contracting Specialist, 1 Medical Center Drive, Clarksburg, WV 26301, no later than 3:00pm EST on February 20, 2009. The offer must be submitted in a sealed envelope, addressed to this office, showing the time specified for receipt, the solicitation number, and your company name and address. Offers will also be accepted by email at Jennifer.Robinson2@va.gov.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=2fe257c527b2a1af57f9d9b5801d9756&tab=core&_cview=1)
- Place of Performance
- Address: Department of Veterans Affairs;Louis A. Johnson, VAMC;1 Medical Center Drive;Clarksburg, WV<br />
- Zip Code: 26301<br />
- Zip Code: 26301<br />
- Record
- SN01743477-W 20090205/090203220441-2fe257c527b2a1af57f9d9b5801d9756 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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