SOLICITATION NOTICE
R -- Courier Service
- Notice Date
- 2/6/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 492110
— Couriers and Express Delivery Services
- Contracting Office
- Department of the Treasury, Internal Revenue Service (IRS), Field Operations Branch Southeast (OS:A:P:B:S), 2888 Woodcock Boulevard, Suite 300, (Stop 80-N), Atlanta, Georgia, 30341
- ZIP Code
- 30341
- Solicitation Number
- D9D913MAI00
- Point of Contact
- Sheila Balkaran, Phone: 404 338-9226
- E-Mail Address
-
sheila.balkaran@irs.gov
- Small Business Set-Aside
- N/A
- Description
- SPECIFICATIONS / STATEMENT OF WORK 1. GENERAL OVERVIEW 1.1. The Internal Revenue Service (“IRS”) is seeking firm-fixed open market price quotes for Daily Scheduled Non-Armored Courier Service (“Service.”) 1.2. IRS requires professional and reliable Service for the IRS offices located at 7850 SW 6th Court, Plantation, FL 33324 and 1000 South Pine Island Rd., Plantation, FL 33324 (“Locations”). IRS will issue a Purchase Order to one responsive and responsible offeror (“Contractor”). Contractor or Courier(s) shall also refer to all employees or contracted employees of successful offeror. 1.3.This is a new requirement. 1.4. This Contract, if awarded, will be administered by the IRS’ Procurement Office and technical oversight will be provided by the Contracting Officer Technical Representative and/or designee. The COTR for this Contract will be given upon award to the successful offeror. 1.5.The anticipated Periods of Performance (POP) are as follows: Base Year: 03/01//2009 thru 09/30/2009 Option I: 10/01/2009 thru 09/30/2010 Option II:10/01/2010 thru 09/30/2011 2. SCOPE OF WORK 2.1.Pick-up / Drop-Off Locations & Schedule: 2.1.1Location 1: 7850 SW 6th Court, Plantation FL 33324 Courier shall pick up certified mail (approximately 6 -15 pieces each day) at this Location at 2:00 P.M. Monday thru Friday, excluding federal holidays, and deliver to the United States Post Office located at 7580 NW 5th St., Plantation, FL 33317. Courier will deliver the mail to the Postal facility and wait until all mail is verified and Certified Listings have been barrel-round date stamped. Courier will return the Certified Listings to the IRS Location the following day. The federal holidays observed by federal employees are as follows: New Year's Day Martin Luther King, JR's Birthday (observed) President's DayMemorial Day Independence DayLabor Day Columbus DayVeteran's Day Thanksgiving DayChristmas Day Anticipated No. of Service days per month are as follows: MonthsNo. of Service Days Jan20 Feb19 Mar21 Apr22 May21 Jun21 Jul22 Aug21 Sep21 Oct22 Nov18 Dec22 TOTAL250 2.1.2. Location 2: 1000 South Pine Island Rd., Plantation, FL 33324 Courier shall pick up certified mail (approximately 10 -15 pieces each day) at this Location by 2:30 P.M. on Tuesday and Thursday of each week excluding federal holidays and deliver to the United States Post Office located at 7580 NW 5th St., Plantation, FL 33317. Courier will deliver the mail to the Postal facility and wait until all mail is verified and Certified Listings have been barrel-round date stamped. Courier will return the Certified Listings to the IRS Location the following pick up day. Notes: 1.If the pick up day falls on a designated federal holiday, then courier is required to pick up mail the next business day. 2.Location 2 is adjacent to Location 1 2.2. Security Check: Entrance and/or exit to/from the Center may require a security-guard check. Couriers are responsible for factoring sufficient time to allow such check(s) to ensure that the schedule timeframe is met. 2.3.Signature Requirement: Courier may be required to sign for the shipment to be taken from the Center. More details of this requirement will be coordinated by the IRS POC. 2.4.Late Pick-Up or Delivery: Courier shall notify the IRS Point of Contact or designee at the Locations by telephone and/or e-mail when a pick-up or delivery will be late due to unforeseen events, such as vehicle breakdown, accident or traffic. The notification must state the cause of delay and delivery status. 3. CONTRACTOR RESPONSIBILITIES 3.1. The Contractor shall furnish all labor, materials, supplies, and equipment necessary for the operation of Service. The Contractor shall provide vehicle(s) (cars/vans) that must satisfy the following specified conditions: (i)Vehicles must be maintained to ensure they are in good working condition (free from mechanical defects) and appearance. (ii)Vehicles must be state registered and meet the minimum safety and inspection standards. (iii)Vehicles must be steel framed and doors must be able to lock both from the inside and the outside. (iv)The area of the vehicle in which the packages and/or containers are placed should be a locked area, clean, debris free, and without containers, tarps, or other items. 3.2. Contractor is required to (i) be licensed; (ii) provide proof of insurance with coverage valued at $1,000,000, made payable to IRS, to cover costs to reconstruct a lost, stolen, or destroyed mail. (A copy of this coverage must be provided to the Contract Specialist within ten (10) days upon receipt of Award / Purchase Order); and (iii) ensure all authorized couriers allowed to enter government property satisfy requirements for Basic Background Investigation including being fingerprinted (Government reserves the right to conduct its own background investigation). Contractor may be required to provide a letter on company’s letterhead attesting to the character of authorized couriers allowed to enter the premises. 3.3. All couriers performing the Service will be required to wear a printed laminated identification card or badge containing the following: (i)Courier’s typed name (ii)Courier’s title (iii)Courier’s signature (iv)Courier’s photo (v)Company name This identification card or badge is to be displayed on the courier(s) at all times when picking up and transporting the IRS mail. 3.4. The Contractor shall provide professional, reliable, trained, and experienced Couriers to ensure safe handling of mail and provide on-time delivery. All documents shall be protected from elements of nature such as rain, wind, etc. that may cause documents to be lost or damaged. 3.5.Contractor must ensure that all couriers providing Service be: (i) a U.S. citizen or have lawful permanent resident status, and (ii) fluent in the English language. 3.6Contractor may be required to provide the IRS POC or Procurement Office within five (5) days of receiving Award / Purchase Order with: (i)A signed authorized courier list on company’s letterhead containing the following information for all authorized couriers providing Service: (a)Courier’s typed name (b)Courier’s title (c)Courier’s signature Contractor must provide the IRS a revised list within 24 hours, either by fax or personal delivery, whenever there is an addition or deletion to the personnel approved to transport the IRS mail. (ii)Courier must provide two contact names (primary and alternate) with telephone numbers and pager/cell numbers where the contacts can be reached. 3.7.The Contractor shall provide professional customer service (i.e. being able to address concerns, issues, and other administrative functions in a timely and professional manner). 3.8.The work shall be carried out in such a manner that there will be no interference with the proper execution of Government business. All persons employed in contract work shall, while on the premises, comply with all building regulations. 4. IRS RESPONSIBILITIES 4.1.IRS shall provide accurate and complete addresses and contact information. IRS shall notify Contractor accordingly if there are changes to the Locations’ information. 4.2. IRS shall provide access to the Locations. 4.3.If there is a significant increase in the average daily pick-up amount at the Locations that will not allow Courier to use his/her usual pick-up vehicle, IRS shall make every efforts practicable to notify Contractor prior to scheduled pick-up time of the increase to allow Contractor to make the necessary arrangements. 5.SPECIAL PROVISIONS 5.1.Service Contract Act of 1965, As Amended: See Attachment B 5.2.PROVISIONS/CLAUSES The following Provisions and Clauses are applicable to this acquisition: •The provisions at 52.212-1, Instructions to Offerors -- Commercial, 52.212-3, Offeror Representations and Certifications -- Commercial Items, apply to this acquisition. Quoters are advised to include, as specified in Section 7, Preparation and Submission of Quotes, paragraph 3, a completed copy of the provision at 52.212-3 with its offer. •The clauses at 52.212-4, Contract Terms and Conditions -- Commercial Items, and 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items •The following addenda to FAR 52.212-4: 52.204-7, Central Contractor Registration; 52.204-9, Personal Identity Verification of Contractor Personnel; IR1052-01-001, Electronic funds Transfer (EFT) Payments; IR1052-01-002, PAID SYSTEM •The following additional FAR clauses cited in 52.212-5: 52.219-6, Notice of Total Small Business Set-Aside; 52.219-28, Post Award Small Business Program Representation; 52.222-3, Convict Labor; 52.222-21, Prohibition of Segregated Facilities; 52.222-26, Equal Opportunity; 52.222-36, Affirmative Action for Workers with Disabilities; 52.222-50, Combating Trafficking in Persons; 52.225-13, Restrictions of Certain Foreign Purchases; 52.232-33, Payment by Electronic Funds Transfer; 52.222-41, Service Contract Act; 52.222-42, Statement of Equivalent Rates for Federal Hires •52.224-1, Privacy Act Notification; 52.224-2, Privacy Act; 1052.224-9000A, Disclosure of Information-Safeguards; 1052.224-9000D, Disclosure of “Official Use Only” Information Safeguards; 1052.2249001A, Disclosure of Information—Criminal/Civil Sanctions; 1052.224-9001B, Disclosure of Information—Official Use Only; 1052.224-9002, Disclosure of Information--Inspection •52.228-5, Insurance – Work on a Government Installation •52.217-5, Evaluation of Options; 52.217-8, Option to Extend Service; 52.217-9, Option to Extend the Term of the Contract. 6.PREPARATION AND SUBMISSION OF QUOTES: To submit a valid quote to be considered for this award/order, please submit the following completed information: (1)Completed Price Quotation Sheet – Attachment A (both sheets) (2)Representations and Certifications: Quoters must either a) complete the Representations and Certifications (Reps and Certs) electronically via the Online Representations and Certifications Application (ORCA) at www.ccr.gov or b) submit a completed copy of the Reps and Certs under FAR provision 52.212-3, Offeror Representations and Certifications. Full text of the provision may be accessed at www.arnet.gov/far/ (3)Three (3) references for same or similar services. References shall include contact name, title, telephone #, organization, description of service, and period of performance. Deadline for submission of the above required documentation is February 17, 2009 by 8:00 AM (Eastern Standard Time). Responses can be faxed to (404) 338-9231, Attn: Sheila Balkaran, emailed to Sheila.Balkaran@irs.gov, or mail to: Internal Revenue Service ATTN: Sheila Balkaran Office of Business Operations Field Operations Branch (OS:A:P:B:S:A) 2888 Woodcock Blvd., Ste 300 Atlanta, GA 30341 7.QUOTE EVALUATION 7.1. IRS intends to award this Contract to the responsive and responsible offeror that offers the best value to the government. 7.2. Factors to be considered in evaluating the quotes shall include, but not necessarily limited to, the following: a. Price b. Years of experience within the field of service (no less than 3 years in field of service is required.) c.Past performance (3 references required) 8. INFORMATION CONCERNING RFQ Any questions concerning this Request for Quotation should be directed, in writing, to Sheila Balkaran, Contract Specialist, via e-mail: Sheila.Balkaran@irs.gov or fax: 404-338-9233. Deadline for submission of questions is February 13, 2009 by 12:00 NOON (Eastern Standard Time). ANTICIPATED AWARD DATE: The anticipated award date is February 25, 2009 Point of Contact: Sheila Balkaran, Contract Specialist, Phone 404-338-9226, Fax 404-338-9231, Email Sheila.Balkaran@irs.gov Attachment A IRS PRICE QUOTATION SHEET Reference # D9D913MAI00 PLEASE COMPLETE THE INFORMATION LISTED BELOW AND THE ATTACHED QUOTATION SHEET AND RETURN TO THE BUYER NAMED AT THE END OF THIS INFORMATION SHEET. YOUR QUOTATION MUST BE RECEIVED BY February 17, 2009 no later than 8:00 AM. IRS reserves the right to extend this date as deemed necessary. NOTE: This acquisition is reserved for small businesses. The NAICS code is: 492110 and the small business standards in number of employees is 1,500 Open Market? YES_X_ NO____ GSA Contract Number/Other Contract (if applicable): N/A Expiration Date: N/A Business size as listed on GSA Schedule (if different from listed below): N/A Shipping Charges (indicate amount if applicable, otherwise put "N/A"): N/A Payment Terms: Net/10____Net/20____Net/30__X__ Is your company a corporation? Yes____ No____ Is your company a partnership, sole proprietorship, individual estate, trust or joint venture? Yes____ No____.If yes, which one of the above? _____________ Business Size: _______Large ________Small Check all that apply: ____ Small Disadvantaged ____ 8(a) ____ Small Woman-Owned ____ Small Veteran-Owned ____ Small Service-Disabled Veteran Owned____ HUBZone Small Company “Remit to” Name: _____________________________________________ Vendor's Mailing Address Vendor's Remit Address: _________________________________________________ _________________________________________________ ________________________ _________________________ Phone: __________________ Phone: ___________________ Fax: ____________________ Fax: _____________________ Representative's E-Mail Address: ____________________________ Registered in the Central Contractor's Registration (CCR) database? Yes____ No____ Note: The Government can only do business with a company who has registered in CCR. If you are not registered, please go to the following website for registration: www.ccr.gov. You must have a DUNS number in order to register on the database. DUNS Number: ______________ Federal Tax Identification No.: ______________ IRS PRICE QUOTATION SHEET (continued…page 2) Name & Title of Quoter/Authorized Representative: ___________________________ ___________________________ Print Name Title ___________________________ _______________ Signature of QuoterDate BUYER NAME: SHEILA BALKARAN, CONTRACT SPECIALIST PHONE NUMBER: (404) 338-9226 FAX NUMBER: (404) 338-9231 Price Quote Information Fill In: (A)No. of years Contractor has been providing Service: __________ (B)No. of Couriers available: ___________ PERIODRATES Base Year: 03/01/2009 thru 09/30/2009 Location 1: $_____________ per month Location 2:$_____________ per month Option Year I: 10/01/2009 thru 09/30/2010 Location 1: $_____________ per month Location 2:$_____________ per month Option Year II: 10/01/2010 thru 09/30/2011 Location 1: $_____________ per month Location 2:$_____________ per month Note: Contractor may be asked to provide price reasonableness documentation. Quoted prices are based on (check all that applies): ____ Catalog Price _____ Price List _____ Other (specify) Attachment B WAGE DETERMINATION NO: 2005-2111 REV (07) AREA: Florida Counties of Broward, Glades, Hendry, Martin, Okeechobee, Palm Beach, St Lucie; Date Of Revision: 09/19/2008 Click on the following link or copy and paste link in browser for Wage Determination: http://www.wdol.gov/wdol/scafiles/std/05-2111.txt
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- Place of Performance
- Address: 1. 7850 SW 6th Court, Plantation FL 33324, 2. 1000 South Pine Island Rd., Plantation, FL 33324, United States
- Zip Code: 33324
- Zip Code: 33324
- Record
- SN01746034-W 20090208/090206220533-512e5cc791efe2513cf2bbdce95af897 (fbodaily.com)
- Source
-
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