FILE | 99 | Provide Barber Services at Eglin Enlisted Club - Statement of Work - Contract Format

FBO DAILY ISSUE OF FEBRUARY 11, 2009 FBO #2634
DOCUMENT

99 -- Provide Barber Services at Eglin Enlisted Club - Statement of Work - Contract Format

Notice Date: 2/9/2009
Notice Type: Contract Format
NAICS: 812111 — Barber Shops
Contracting Office: Department of the Air Force, Air Force Materiel Command, 96th Contracting Squadron (Eglin AFB), 308 W D Avenue, Bldg 260, Suite 130, Eglin AFB, Florida, 32542-5418, United States
ZIP Code: 32542-5418
Solicitation Number: F1T3CL8337A002
Archive Date: 3/24/2009
Point of Contact: Marina Hobson,, Phone: 8508820363, David A. Serbe,, Phone: 850-882-0347
E-Mail Address: marina.hobson@eglin.af.mil, david.serbe@eglin.af.mil
Small Business Set-Aside: N/A
Description: Description: The 96th Contracting Squadron, Eglin AFB, Florida intends to solicit and award a concessionaire contract for a full service barbershop. This combined synopsis/solicitation shall constitute the only announcement for this requirement. Quotations are being requested and a written solicitation will not be issued. A Concessionaire Contract is contemplated. The solicitation reference number is F1T3CL8337A002. The FAR, Dodd supplements (DFARS), and Air Force FAR supplements (AFFARS) do not apply to Non-appropriated Fund (NAF) procurement except as required by AFMAN 34-302 and AFI 64-301. Only those clauses required by law or otherwise stated in AFMAN 34-302 shall be mandatory. It is the offeror's responsibility to be familiar with applicable clauses and provisions. The North American Industrial Classification Code is 812111 with a small business size standard of $7M. The purpose of this contract is to provide a Barbershop concessionaire within Enlisted Club, Eglin AFB, FL for a base period of one year beginning 13 May 2009 and ending 12 May 2010 with four one-year option periods. The hours of operation are Monday-Tuesday from 0:730 to 14:00, and Wednesday-Friday from 0:730 to 17:00. The contractor shall offer both walk-in service and appointments Monday through Thursday. On Friday, the contractor shall offer only walk-in service. The NAFI will provide free of charge at existing outlets all necessary utility services required for the performance of this contract. The contractor shall carefully conserve utilities furnished. The contractor is not responsible for the charges to the direct telephone line 850-678-3039 located in the Barber Shop. The Eglin enlisted club manager will determine prices and increases. Current Price List: Hair Cut...................... $10.00 Club Member............... $9.00 Beard and Line Cut...... $7.50 Line Cut...................... $7.50 Shampoo (by request)... $2.50 extra The requirement consists of the following items: CLIN 0001- Concessionaire -Provide Barber Services in accordance with(IAW) the Statement of Work (SOW) at the Eglin Bowling Center (Building #825,109 North MCCarthy Ave., Eglin AFB, FL 32542). The contractor shall pay the Non Appropriated Fund Instrumentality (NAFI) an amount equal to _____% of all receipts. Payment shall be made in accordance with the special payment instruction contained herein. Base Performance Period: 13 May 2009-12 May 2010 CLIN 1001- Concessionaire Option #1 -Provide Barber Service in accordance with(IAW) the Statement of Work (SOW) at the Eglin Bowling Center (Building #825, 109 North MCCarthy Ave., Eglin AFB, FL 32542). The contractor shall pay the Non Appropriated Fund Instrumentality (NAFI) an amount equal to _____% of all receipts. Payment shall be made in accordance with the special payment instruction contained herein. Performance Period: 13 May 2010-12 May 2011. CLIN 2001- Concessionaire, Option #2 - -Provide Barber Service in accordance with(IAW) the Statement of Work (SOW) at the Eglin Enlisted Club (Building #825, 109 North MCCarthy Ave., Eglin AFB, FL 32542). The contractor shall pay the Non Appropriated Fund Instrumentality (NAFI) an amount equal to _____% of all receipts. Payment shall be made in accordance with the special payment instruction contained herein. Performance Period: 13 May 2011-12 May 2012. CLIN 3001- Concessionaire, Option #3 - -Provide Barber Service in accordance with(IAW) the Statement of Work (SOW) at the Eglin Enlisted Club (Building #825, 109 North MCCarthy Ave., Eglin AFB, FL 32542). The contractor shall pay the Non Appropriated Fund Instrumentality (NAFI) an amount equal to _____% of all receipts. Payment shall be made in accordance with the special payment instruction contained herein. Performance Period: 13 May 2012-12 May 2013. CLIN 4001- Concessionaire Option #4 -Provide Barber Services in accordance with (IAW) the Statement of Work (SOW) at the Eglin Enlisted Club (Building #825, 109 North MCCarthy Ave., Eglin AFB, FL 32542). The contractor shall pay the Non Appropriated Fund Instrumentality (NAFI) an amount equal to _____% of all receipts. Payment shall be made in accordance with the special payment instruction contained herein. Performance Period: 13 May 2013-12 May 2014. CLAUSES BY REFERENCE 52.243-1 Changes - Fixed-Price 52.222-41 Service Contract Act of 1965, as Amended 52.222-4 Contract Work Hours and Safety Standards Act-Overtime Compensation 52.246-16 Responsibility for Supplies 52.222-20 Walsh-Healy Public Contracts Act 52.222-26 Equal Opportunity 252.225-7036 Buy American Act-Free Trade Agreements Balance of Payments Program 52.222-3 Convict Labor 252.225-7002 Qualifying Country Sources as Subcontractors 252.203-7001 Prohibition on Persons Convicted of Fraud or Other Defense-Contract Felonies 52.222-21 Prohibition of Segregated Facilities 52.223-3 Hazardous Material Identification & Material Safety 52.228-05 Insurance Work on a Government Installation CLAUSES BY FULL TEXT 52.212-1 -Instructions to Offerors -- Commercial Items (Jun 2008) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code and small business size standard for this acquisition appear in Block 10 of the solicitation cover sheet (SF 1449). However, the small business size standard for a concern which submits an offer in its own name, but which proposes to furnish an item which it did not itself manufacture, is 500 employees. (b) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offers may be submitted on the SF 1449, letterhead stationery, or as otherwise specified in the solicitation. As a minimum, offers must show -- (1) The solicitation number; (2) The time specified in the solicitation for receipt of offers; (3) The name, address, and telephone number of the offeror; (4) A technical description of the items being offered in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) "Remit to" address, if different than mailing address; (8) A completed copy of the representations and certifications at FAR 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the offeror shall complete electronically); (9) Acknowledgment of Solicitation Amendments; (10) Past performance information, when included as an evaluation factor, to include recent and relevant contracts for the same or similar items and other references (including contract numbers, points of contact with telephone numbers and other relevant information); and (11) If the offer is not submitted on the SF 1449, include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Offers that fail to furnish required representations or information, or reject the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of offers. The offeror agrees to hold the prices in its offer firm for 30 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of offers. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender's request and expense, unless they are destroyed during preaward testing. (e) Multiple offers. Offerors are encouraged to submit multiple offers presenting alternative terms and conditions or commercial items for satisfying the requirements of this solicitation. Each offer submitted will be evaluated separately. (f) Late submissions, modifications, revisions, and withdrawals of offers. (1) Offerors are responsible for submitting offers, and any modifications, revisions, or withdrawals, so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that offers or revisions are due. (2)(i) Any offer, modification, revision, or withdrawal of an offer received at the Government office designated in the solicitation after the exact time specified for receipt of offers is "late" and will not be considered unless it is received before award is made, the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition; and- (A) If it was transmitted through an electronic commerce method authorized by the solicitation, it was received at the initial point of entry to the Government infrastructure not later than 5:00 p.m. one working day prior to the date specified for receipt of offers; or (B) There is acceptable evidence to establish that it was received at the Government installation designated for receipt of offers and was under the Government's control prior to the time set for receipt of offers; or (C) If this solicitation is a request for proposals, it was the only proposal received. (ii) However, a late modification of an otherwise successful offer, that makes its terms more favorable to the Government, will be considered at any time it is received and may be accepted. (3) Acceptable evidence to establish the time of receipt at the Government installation includes the time/date stamp of that installation on the offer wrapper, other documentary evidence of receipt maintained by the installation, or oral testimony or statements of Government personnel. (4) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (5) Offers may be withdrawn by written notice received at any time before the exact time set for receipt of offers. Oral offers in response to oral solicitations may be withdrawn orally. If the solicitation authorizes facsimile offers, offers may be withdrawn via facsimile received at any time before the exact time set for receipt of offers, subject to the conditions specified in the solicitation concerning facsimile offers. An offer may be withdrawn in person by an offeror or its authorized representative if, before the exact time set for receipt of offers, the identity of the person requesting withdrawal is established and the person signs a receipt for the offer. (g) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. (h) Multiple awards. The Government may accept any item or group of items of an offer, unless the offeror qualifies the offer by specific limitations. Unless otherwise provided in the Schedule, offers may not be submitted for quantities less than those specified. The Government reserves the right to make an award on any item for a quantity less than the quantity offered, at the unit prices offered, unless the offeror specifies otherwise in the offer. (i) Availability of requirements documents cited in the solicitation.(1)(i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to--GSA Federal Supply Service Specifications Section, Suite 8100, 470 L'Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925), Facsimile (202 619-8978). (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites-- (i) ASSIST ( http://assist.daps.dla.mil ). (ii) Quick Search (http://assist.daps.dla.mil/quicksearch/ ) (ii) ASSISTdocs.com ( http://assistdocs.com ). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( http://assist.daps.dla.mil/wizard ); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4 Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697/2197, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Data Universal Numbering System (DUNS) Number. (Applies to offers exceeding $3,000, and offers of $3,000 or less if the solicitation requires the Contractor to be registered in the Central Contractor Registration (CCR) database. The offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "DUNS" or "DUNS+4" followed by the DUNS or DUNS+4 number that identifies the offeror's name and address. The DUNS+4 is the DUNS number plus a 4-character suffix that may be assigned at the discretion of the offeror to establish additional CCR records for identifying alternative Electronic Funds Transfer (EFT) accounts (see FAR Subpart 32.11) for the same concern. If the offeror does not have a DUNS number, it should contact Dun and Bradstreet directly to obtain one. An offeror within the United States may contact Dun and Bradstreet by calling 1-866-705-5711 or via the Internet at http://fedgov.dnb.com/webform. An offeror located outside the United States must contact the local Dun and Bradstreet office for DUNS number. The offeror should indicate that it is an offeror for a Government contract when contacting the local Dun and Bradstreet office. (k) Central Contractor Registration. Unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall be registered in the CCR database prior to award, during performance and through final payment of any contract resulting from this solicitation. If the Offeror does not become registered in the CCR database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the Internet at http://www.ccr.gov or by calling 1-888-227-2423 or 269-961-5757. (l) Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable: (1) The agency's evaluation of the significant weak or deficient factors in the debriefed offeror's offer. (2) The overall evaluated cost or price and technical rating of the successful and debriefed offeror and past performance information on the debriefed offeror. (3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection. (4) A summary of rationale for award; (5) For acquisitions of commercial items, the make and model of the item to be delivered by the successful offeror. (6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency. (End of Provision) Addendum to 52.212-1 Instructions for submission of offers. 1. Attached Concessionaire Contract Format document will serve as the format for the contractor's proposal. 2. Fill-in the blank areas as needed. 3. Responses are limited to a maximum of 10 pages for the entire proposal. 4. Provide Past Performance for a minimum of 3 years and no more than 5 years. I. Present/Past Performance Information: 1. Each offeror shall submit relevant present/past performance information as stated in the Evaluation Criteria. The government is not bound by the offeror's opinion of relevancy. The government will perform an independent assessment of relevancy of data provided or obtained. In assessing relevancy, the government may evaluate an offeror's references for similarity of scope of award (e.g. complexity of effort and magnitude). The government reserves the right to obtain and evaluate past/present performance information from any source it deems appropriate. CLAUSES BY FULL TEXT 52.212-2 -- Evaluation -- Commercial Items (Jan 1999) (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i) Highest percentage amount offered. (ii) License barbers for the state of Florida. (iii) Past performance (see FAR 15.304); (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) Addendum to 52.212-2 I. Evaluation Criteria: 1. Highest percentage amount offered. 2. License barbers for the state of Florida. 3. Past Performance II. Past/Present Performance Information: 1. In assessing performance confidence, the evaluators may: (a) evaluate past/present performance information as submitted by the offeror's references: (b) use data independently obtained from other sources; (c) rely upon personal business experience with the offeror; and (d) consider any information the offeror submits which explains any problems encountered on the identified contracts and the offeror's corrective actions. Past/present Performance will be evaluated as either acceptable or unacceptable, or pass or fail. 2. On accordance with FAR 15.306 (a) (2), if award will be made without conducting discussions, offeror's may be given the opportunity to clarify certain aspects of their proposals (e.g. the relevance of an offeror's past performance information and adverse past performance information to which the offeror has not previously had an opportunity to respond) or to resolve minor clerical errors. CLAUSES BY FULL TEXT 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 calendar days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 calendar days before the contract expires. The preliminary notice does not commit the Government to an extension. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years. (End of Clause) CLAUSES BY FULL TEXT 5352-223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (JUN 1997) (a) In performing work under this contract on a Government installation, the contractor shall: (1) Comply with the specific health and safety requirements established by this contract; (2) Comply with the health and safety rules of the Government installation that concern related activities not directly addressed in this contract; (3) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (4) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. (b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. (End of clause) CLAUSES BY FULL TEXT 5352242-9000 CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (AUGUST 2007) (a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. (b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or security police for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver's license, current vehicle registration, valid vehicle insurance certificate, and [insert any additional requirements to comply with local security procedures] to obtain a vehicle pass. (c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site. (d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management,] citing the appropriate paragraphs as applicable. (e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office. (f) Failure to comply with these requirements may result in withholding of final payment. (End of clause) All responses must be received no later than 2:00 P.M., Central Standard Time on 24 February 2009. The quote is at the discretion of the offeror. Send all responses via mail to 96 CONS/PKBA, Attn: Marina Hobson, 308 West D Avenue, Suite 130 (Bldg 260), Eglin AFB, Florida 32542-6862, by facsimile to (850) 882-1680, or email at marina.hobson@eglin.af.mil. David Serbe will be the alternate POC for this contract; email at david.serbe@eglin.af.mil. This concessionaire contract for the Eglin AFB FL, Enlisted Club, will be awarded to the responsive responsible offeror who has at least three years experience as a license barber and offers the greatest percentage of gross sales to the Eglin AFB Non-Appropriated Funds Instrumentality (NAFI). For more details, please see attached documents. Any interested party must be registered in Central Contractors Registration (CCR) http://www.bpn.gov/ccr/scripts/index.html in order to be eligible for award. Please see attached Concessionaire Contract Format document and other attachments. Please fill-in the blank areas as needed. This will serve as the format for the contractor's proposal. A due date for offers will be Noon, Central Standard Time, and 24 February 2009. Offers may be emailed to marina.hobson@eglin.af.mil, or faxed to 850-882-1680, ATTN: Marina Hobson, or mailed or personally bring to308 West D Avenue, Suite 130 (Bldg 260), Eglin AFB, Florida 32542-6862. Reference the solicitation number. Please contact Marina Hobson for any questions or comments. Phone: 850-882-0363 / Email: marina.hobson@eglin.af.mil. Alternate point of contact: David Serbe, Email: david.serbe@eglin.af.mil, Phone: 850-882-0347. "This is a non-appropriated funds purchase and it does not obligate appropriated funds of the United States Government. Non- appropriated funds are generated by the military community through the sale of goods and services and the collection of fees and charger for participation in military participation in military community programs. This purchase does not involve federal; tax dollars."
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99 -- Provide Barber Services at Eglin Enlisted Club - Statement of Work - Contract Format