SOLICITATION NOTICE
X -- Conference Support Services and Space
- Notice Date
- 2/23/2009
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-09-1299
- Archive Date
- 3/6/2009
- Point of Contact
- Melissa A Kloman,, Phone: 410-965-9515, Syreeta Gay,, Phone: 410-965-9510
- E-Mail Address
-
melissa.kloman@ssa.gov, syreeta.gay@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a third party to provide conference support services including space, A/V equipment, and food and beverages for our upcoming OGC Annual Awards Ceremony and Training Conference. This event will be held at a contractor’s facility in Baltimore, MD on May 11-15, 2009. Contractor shall secure/block 260 sleeping room nights as follows: 75 rooms on both Monday, and Tuesday, May 11th and 12th, 70 rooms on Wednesday, May 13th, 40 rooms on Thursday, May 14th. The following space is required for the event: Registration: Space is required beginning at 4pm on Monday, May 11th through Thursday, May 14th. Registration space must located in an area able to accommodate congregation/flow of meeting attendees. Set up shall include five 6-foot tables in a U-shape and 4 chairs. General Session Meeting Space: On Tuesday, May 12th, Main Meeting Space is needed for 175 people, set up in rounds of 6, with a riser for 3 presenters. Breakout Rooms: May 12th: 1 room, boardroom style for 20 people May 13th and 14th: 3 rooms, classroom style for 50 people each, and 1 room, boardroom style for 20 people May 15th: 1 room, boardroom style for 20 people Classroom style rooms must have space for tables for use by presenters. Audio Visual and Food Services: In addition to meeting space, the contractor must be able to provide Audio Visual Equipment including projection and sound equipment, and Food Services such as continental breakfasts, AM and PM breaks for 175 people including one working lunch for 175 people. Food services must be served in an area in close proximity to the meeting space and in a space reserved solely for the use of conference attendees. Other Requirements: Event must be located in the Baltimore, MD Inner Harbor area. Contractor must be able to meet all availability for the requested dates. Contractor shall provide a hotel facility that is FEMA Approved and be able to offer handicapped rooms if requested by attendees. Contractor Facility must meet, and have the ability to exceed, the number of sleeping rooms requested. Contractor Facility must be located in close proximity to public transportation system and located in a safe, secure location. Contractor Facility must have access to a variety of restaurants that offer food at the Government per diem rate and that are within walking distance to the meeting facility as attendees will only have 45 minutes to 1 hour to obtain lunch during the provided lunch breaks. The conference events and the sleeping rooms must be under one roof. Contractor must offer onsite parking. Contractor must have adequate staff on site during the entire event. Contractor must be registered in CCR. The posted time for this synopsis is changed to three calendar days. A request for quote (solicitation) will be issued on or around Friday, February 27th. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue one award to the lowest priced vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event. An event planner is defined as: A third-party that would act as the agent of the Government to locate a hotel and subcontract any services related to this event. SSA is NOT seeking sources for future events.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=d615c104f318ea9bc27cbf7cc3f40336&tab=core&_cview=1)
- Place of Performance
- Address: Baltimore, MD, Baltimore, Maryland, United States
- Record
- SN01755145-W 20090225/090223214606-d615c104f318ea9bc27cbf7cc3f40336 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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