SOLICITATION NOTICE
X -- FACILITY TO HOST THE FY 2009 TECHNICAL ASSISTANCE PROGRAM SEMINAR
- Notice Date
- 3/12/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Equal Employment Opportunity Commission, Office of the Chief Financial Officer, Acquisition Services Division, 131 M Street, NE, 6th Floor, Washington, District of Columbia, 20507, United States
- ZIP Code
- 20507
- Solicitation Number
- RFQ0039-09
- Point of Contact
- Anthony R Price,, Phone: (202) 663-4218, Gregory A Browne,, Phone: (202) 663-4292
- E-Mail Address
-
anthony.price@eeoc.gov, gregory.browne@eeoc.gov
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items/services prepared in accordance with the format in Federal Acquisition Regulation Part 12, Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotations are being requested and a written solicitation will not be issued. The Contracting Officer is utilizing policies and procedures prescribed in Part 12, Acquisition of Commercial Items. This solicitation is issued as a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-30 effective on February 17, 2009. Hotels and other full service facilities that can satisfy the requirements listed below are encouraged to submit a quotation. This solicitation is considered an unrestricted procurement. The U.S. Equal Employment Opportunity Commission (EEOC), Revolving Fund Division EEOC Training Institute (hereinafter referred to as the Institute) has a requirement for a contractor to provide a full service training facility to include: meeting space, rental of audio-visual equipment/audio visual support services, and food and beverage service for a two (2) day Technical Assistance Program (TAP) Seminar with an anticipated attendance of 150 participants each day. EEOC has developed a program of TAP Seminars which will provide training to employers and unions on the laws enforced by the EEOC. To be eligible for consideration, the contractor’s facility must be located in Las Vegas, Nevada postal zip codes: 89044, 89054, 89101 through 89199, North Las Vegas, 89030, 89031, 89032, 89033, 89036, or Henderson, Las Vegas 89009, 89011, 89012, 89014, 89015 and 89016. The EEOC contemplates the award of a Firm-Fixed-Price Contract. The quotation package shall include the following line items in a written quotation: CLIN 0001. Rental of Meeting Space – Quantity 2 days (See List of Meeting Space Requirements below), Unit Price $________, Total for CLIN 0001 $_________; CLIN 0002. Rental of Audio-Visual Equipment & Support – Quantity 2 days (See List of Audio-Visual Requirements below), Unit Price $________, Total for CLIN 0002 $__________; CLIN 0003. Food and Beverage Services – Quantity 240 participants with a guarantee of 120 participants per day (See List of Food and Beverage Services below), Unit price$___________, Total for CLIN 0003 $____________. Total price for CLINs 0001 through 0003 $_____________. The following two-day combination dates are listed. The contractor can offer any consecutive Tuesday/Wednesday, Wednesday/Thursday or Thursday/Friday combination from July 14 through July 31, 2009. No other dates or combination of dates will be considered by the government. A contract will be awarded to a responsible contractor whose quotation represents the best value to the Government. Interested parties must indicate in their quotation whether they accept payment via Government-wide commercial purchase card. The prospective contractors must be registered in the Central Contractor Registration (CCR) database prior to award of the resulting contract. Registration is free and can be completed on-line at http://www.ccr.gov. Each quotation must clearly indicate the capability of the contractor to meet the requirements specified in this combined synopsis/solicitation. General Requirements: The following requirements for the training facility are specified in terms of minimum requirements. Americans with Disabilities Act (ADA) Requirements: All facilities, including restrooms, meeting space and audio-visual equipment must meet ADA requirements for accessibility. Accommodations for disabled individuals may include, but are not limited to accessible parking spaces, elevators, and sound system, wide aisles and wheelchair ramps. The contractor’s training facility must have adequate parking spaces for all participants. EEOC reserves the right to perform site visits prior to award of this contract. Lodging Requirement: The contractor’s training facility shall provide lodging accommodations to be paid directly by participants and presenters; however, if such accommodations are provided, then the following requirements apply. The contractor shall provide information regarding the sleeping room rates with its quotation for participants who wish to reserve sleeping rooms. The contractor shall provide sleeping rooms at or below the federal government rate. It is estimated that 10% of the number of participants will require lodging facilities and the contractor is required to provide accommodations with a single and double beds for sleeping one or two nights (the night before the event starts and the following night). Sleeping rooms shall be located within the same building, hotel complex or conference facility as the training/meeting rooms. Sleeping rooms must be equipped with private bath, bed, dresser, table, chair, closet space and heating and air conditioning and receive daily maid and linen service. Rooms are to have secure locks and/or chains. The quantity of rooms specified above is an estimate only, and not representative to the contractor that this estimated quantity will be ordered. The government makes no commitment to this estimated quantity. Anticipated number of participants each day is 150 with room capacity to accommodate as many as 250. The contractor will provide food and beverages for a minimum of 120 participants each day. The contractor shall provide a separate price for each participant if the guaranteed minimum of 120 is exceeded. The contractor shall submit a final invoice of all charges within five (5) business days after completion of the seminar. Should EEOC elect to cancel the contract, EEOC will provide a written notification to the contractor no later than sixty (60) calendar days prior to the scheduled event. By receipt of the cancellation notice, the contractor agreed to release EEOC from any cancellation penalties or charges. If there is a cancellation within six (60) calendar days of the scheduled event date, Paragraph (1) Termination for the Government’s Convenience or (m) Termination for Cause of FAR Clause 52.212-4, Contract Terms and Conditions – Commercial Items will govern. CLIN 0001 – Conference Space – Specific requirements each day are: one large room for up to 250 participants, with rounds of 10 seating between 7:30AM and 1:30 PM. This room shall include two (2) tables with four (4) chairs, situated at the front of the room equipped with podium and microphone on a riser, projection screen as well as two hand-held cordless microphones for the large room. There shall be sufficient space at the back of the room to place additional chairs, if needed. Registration table(s) with eight chairs and two tables shall be positioned outside the large room for seminar registration purposes which will occur between 7:30 and 9:00AM. Two smaller breakout rooms will be provided for up to 125 participants. The two smaller rooms shall be available between 8:00AM and 5:00PM and shall include one (1) table with two (2) chairs situated at the front of the room, equipped with podium and microphone. All rooms must have a suitable sound system so all participants may hear and ask questions of the speakers, should be arranged classroom style with chairs and tables for writing and handouts, all chairs and tables or desks should be of sufficient size (minimum of 4 sq. ft) and in acceptable condition (the furniture is not broken, soiled, rusted or damaged in any way that would injure the individual or damage clothing), aisle space, including the space between tables and desks, need to be accessible for persons in a wheelchair, walls should be constructed in such a manner that they confine inside sound and reduce or prevent the transmission of extraneous sound, all rooms (including luncheon area) should be equipped with a working sound system which may be controlled by the speaker and which projects equally to all areas of the room, rooms should be configured to allow every participant a clear view of the speaker and all visual aids, each participant should have a clear view of at least one of the projection screens then in use, rooms should be well lit to accommodate extensive reading and writing and all lighting should be uniform and should not produce a glare, heating and air conditioning should provide a comfortable level of air quality and room temperature when rooms are at the maximum capacity. CLIN 0002 – Rental of Audio-Visual Equipment & Support - Specific requirements each day are: Podiums with microphones (3 each), hand-held cordless microphones (2 each), Lavaliere microphones (3 each), microphone mixer sufficient to amplify, simultaneously, both multiple speakers and the audio track of a DVD or sound recording (1 each), 10’ Projection Screen (3 each), movable cart with electrical connections and cords to accommodate EEOC’s LCD projector and laptop computer (3 each), and technical assistance in setting up all equipment, including splitters in order to assure that all registrants can hear and see all presentations. Pricing for rental of audio-visual equipment and support shall include the price for the item(s), plus the gratuity (service charge), and a statement from the contractor indicating whether the U.S. Government is exempt from state tax, if applicable. CLIN 0003 – Food and Beverage Services - Specific requirements each day are: Continental Breakfast to be served between 7:30 and 9:00AM and to include a selection of croissants, Danish pastries, muffins as well as freshly brewed coffee, decaffeinated coffee, tea, and assorted fruit juices. Morning Break is to be served between 10:30AM and 10:45AM and shall include, at a minimum, a refresher of coffee and tea service. Provide a recommended list of beverages and their related prices. A sit-down business luncheon is to be served between 11:45AM and 1:15PM in a room accommodating up to 250 participants and presenters at round tables. Luncheon should include appropriate condiments and served with coffee, decaffeinated coffee and tea (iced or hot), salad and a main course dish of either chicken, beef, pasta or vegetarian. Please provide various recommended lunch menus, with prices per person. Afternoon Break to be served between 2:30 and 2:45PM to include assorted soft drinks and bottled water, coffee and assorted cookies. Provide recommended list of beverages and snacks and their related prices. All food and beverage services need to be located in areas accessible to individuals with disabilities. The luncheon should be arranged so that all individuals can be seated and served sufficiently. Pricing for food and beverages shall include the price for the item(s), plus the gratuity (service charge), and a statement from the contractor indicating whether the U. S. Government is exempt from state tax, if applicable. All interested parties shall submit with their quotation a detailed breakdown of all costs to include meeting space, rental of audio visual equipment & support, food and beverage service, and any other miscellaneous services and equipment which are necessary for the success of the seminar. Submission of Quotation: Your quotation in response to RFQ0039-09 is due March 24, 2009, 2:00 p.m. EST. The mailing address is as follows: U.S. Equal Employment Opportunity Commission, Acquisition Services Division, 131 M Street, N.E., Room 4SW20A, Washington, D.C. 20507 Attn: Anthony Price, Contracting Officer. A quotation submitted via e-mail addressed to anthony.price@eeoc.gov will be accepted. Questions regarding this request for quotation should be submitted to Anthony Price, via e-mail only @ anthony.price@eeoc.gov. Telephone inquires or responses are not acceptable. The deadline for the submission of questions regarding RFQ0039-09 is March 18, 2009 at 2:00 p.m. EST. The Government will not reimburse interested parties for any cost associated with responding to this business opportunity. All responsible sources may submit a quotation which shall be considered by the agency. The anticipated contract award date is on or before April 14, 2009. BASIS FOR AWARD Award will be made using the best value approach Lowest Price Technically Acceptable (LPTA). All factors will be evaluated as a go/no-go. In order to be considered technically acceptable, quotations must meet the following requirements. EVALUATION FACTORS FOR AWARD Quoters are to provide a quotation that is well organized. The following factors will be evaluated: Factor 1 – (a) Minimum Requirements and (b) Availability of Date; Factor 2 – Past Experience. Factor 1 – Minimum Requirements and Availability of Date Standard: (a)Minimum Requirements – Quotation response will be evaluated on the quoter’s ability to meet the minimum requirements regarding location area postal zip codes, meeting space, rental of audiovisual equipment and technical support, and food and beverage services. The quoters must meet the Americans with Disabilities Act (ADA) requirements for accessibility. (b)Availability of Dates – Quotation response will be evaluated on the ability of the quoter to provide the required services on any of the combination of dates requested. The government will not consider alternate combination of dates. Factor 2 – Past Experience Standard: Quoter must provide evidence that it has successfully performed a minimum of three (3) contracts for the same or similar services within the past two (2) years to include contract type: contract number, contract value, point of contact name and telephone number and the type of services provided. Price Once the quotes have been determined to be technically acceptable, award will be based on lowest price only. Notice: The Government reserves the right to conduct a site visit. The provisions at 52.212-1, Instructions to Offerors – Commercial Items applies to this acquisition. The contractor shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications – Commercial Item with your quote. Clause 52.212-4, Contract Terms and Conditions-Commercial Item and Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Order-Commercial Items are incorporated by reference. Clause 52.203-6, Restrictions on Subcontractor Sales to the Government - Alternate I, Clause 52.222-3 Convict Labor, Clause 52.222-19 Child Labor – Cooperation with Authorities and Remedies, Clause 52.222-21, Prohibition of Segregated Facilities, Clause 52.222-26 Equal Opportunity, Clause 52.222-36 Affirmative Action for Workers with Disabilities, Clause 52.222-50 Combating Trafficking in Persons, Clause 52.225-13 Restrictions on Certain Foreign Purchases, Clause 52.232-33, Payment by Electronic Funds Transfer – Central Contractor Registration are incorporated by reference. To obtain the above provision/clauses in full text, please visit www.arnet.gov. Method of payment: Electronic Funds Transfer
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=3428045b68df90d8516548354f9659d7&tab=core&_cview=1)
- Place of Performance
- Address: Las Vegas, Nevada postal zip codes: 89044, 89054, 89101 through 89199, North Las Vegas, 89030, 89031, 89032, 89033, 89036, or the Henderson, Las Vegas 89009, 89011, 89012, 89014, 89015 and 89016., United States
- Record
- SN01768477-W 20090314/090312220929-3428045b68df90d8516548354f9659d7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's FBO Daily Index Page |