SOLICITATION NOTICE
75 -- PURCHASE OF SERVICE/MAINT FOR COPIERS
- Notice Date
- 3/19/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Homeland Security, United States Coast Guard (USCG), Commanding Officer (C2CEN), USCG Command and Control Engineering Center, 4000 Coast Guard Boulevard, Portsmouth, Virginia, 23703-2199
- ZIP Code
- 23703-2199
- Solicitation Number
- HSCG44-09-Q-SMACOP
- Archive Date
- 4/18/2009
- Point of Contact
- James A Lassiter,, Phone: (757)686-2149, Carrie Houck,,
- E-Mail Address
-
james.a.lassiter@uscg.mil, Carrie.F.Houck@uscg.mil
- Small Business Set-Aside
- Total Small Business
- Description
- This is a Combined Synopsis/Solicitation for commercial items/services prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation and no other solicitation document will be issued. Request For Quotation (RFQ) number HSCG44-09-Q-SMACOP is assigned for tracking purposes only. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-30 Cor. The US Coast Guard Command and Control Engineering Center (C2CEN) intend to award a Firm Fixed Price (FFP) Purchase Order using Simplified Acquisition Procedures for the purchase of On-Site Support and Maintenance and Service for the Copiers located at the USCG Command and Control Eng. Center 4000 Coast Guard Blvd. Portsmouth Va. 23703-2199. This is a 100% Total Small Business Set-Aside. A-This On-Site Service and Maintenance is to include all labor and materials and items, rollers drums cartridges, photo conductors, waste toner bottles (excluding paper and staples) to service and maintain the copiers as to keep them in proper functioning order. The Contractor is responsible for providing all Material/Equipment and Labor for each job. B-It is required that the Contractor to be On-site within 24 hours of receiving calls for service/breakdowns. The normal business hours for C2CEN Portsmouth Va. are 7:00 am to 4:00 pm EST. C-Period of Performance is to be a 1 Year Base Period, with the option for additional years if required. Base Period is Jun/01/2009 thru May/31/2010 Option Period 1 Jun/01/2010 thru May/31/2011 Option Period 2 Jun/01/2011 thru May/31/2012 Note- The Award will be for the Base Period Only. D-It is requested that the interested Contractors provide Firm Fixed Pricing for the Services and Maintenance for the 8 Units listed below. Please provide Pricing for the Base Period and for the Option Periods as well. E- Qty Brand Model Serial Number B&W or COLOR 1 CANON IRC3220 JPM00507 B&W 1 CANON IR2058 MQF03267 COLOR 1 LANIER 745e 75201414-479175 B&W 1 SHARP ARM355U 76000806 B&W 1 XEROX C2128G TFN049685 COLOR 1 LEXMARK 945e 0910050 COLOR 1 LEXMARK 945e 0210743 COLOR 1 LEXMARK 945e 0910066 COLOR It is estimated that each Unit above will be producing 2000 copies per month. If your pricing will reflect additional overage charges, please reflect that in your quotation. If you require a 1-time charge for an evaluation of the copiers listed above, please provide that price quotation as well. Evaluation of Proposals 1- The Award of this Purchase Order will be made the qualified Contractor that provides a proposal that provides the Best Overall Value to the Federal Government/USCG. 52.212-2 Evaluation—Commercial Items. (Jan 199) (a) The Government will award a Delivery Order resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous and provides the Best Overall Value to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (i)Technical Approach; (ii)Price; (iii)Delivery Capability; Technical and Proposed Delivery Capability when combined, are significantly equal to cost or price. The offeror’s proposal shall contain a response to each of the areas identified below. Only those proposals prepared in accordance with the solicitation will be evaluated. The evaluation of proposals will be based on three factors: Technical Approach Proposal/Factor 1: (Most Important) Provide a brief technical proposal on the aspect of servicing and maintaining and supporting our 8 Units. And provide the maintenance schedule that they propose. Price/Factor 2: (2nd Most Important) The cost proposal shall contain Firm Fixed Prices for 8 Units for the Base and Option Periods as well. Although price is not the controlling factor in award of a contract under this solicitation; it is an important factor and should not be ignored. The degree of its importance will increase with the degree of the equality of the proposals in terms of the other evaluation factors on which selection is based. If competing proposals are substantially equal in technical and delivery capability, price may be the determining factor in award. Delivery Capability /Factor 3: (As Important as Technical Proposal) It is critical that the offeror state that he or she can meet the requirement to be on-site within 24 hours of service/breakdown calls. And to provide the maintenance schedule that they propose. Exclusion of any of this information will cause the proposal to be excluded from consideration. Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). This is a 100% Total Small Business Set-Aside. The North American Industry Classification System (NAICS) Code is 561990 and the Small Business size standard is $7.0 Million. All Copiers are located at the C2CEN Facility. If any Items are to shipped in support of this Contract FOB Destination offers are strongly desired. FOB Origin offers must include shipping charges to be considered responsive.. Each container shall have a copy of the packing slip attached indicating the, Part number, Purchase Order Number, and Serial Number. Packaging Material may consist of popcorn, shredded paper, Styrofoam or any other type of material that will provide a high level of protection to these Electronic Units. All responsible sources may submit an offer which shall be considered by the agency. Anticipated award date is Apr/08/2009. This date is approximate and not exact. The following Federal Acquisition Regulation (FAR) provisions and clauses apply: FAR 52.212-1 Instructions to Offerors-Commercial Items (JUN 2008), FAR 52.212-2 Evaluation-Commercial Items (JAN 1999)- award will be made to the Offeror proposing the Overall Best Value to the Government. FAR 52.212-3 Offeror Representations and Certifications-Commercial Items (FEB 2009) to include Alt I (APR 2002). These certifications must be included with quote and can be accessed and downloaded via FedBizOps with this RFQ. Contractors are encouraged to submit through http://orca.bpn.gov FAR 52.212-4 Contract Terms and Conditions –Commercial Items (OCT 2008) with the following addendas: FAR 52.219-6 Notice of Total Small Business Set-Aside FAR 52.252-2 Clauses Incorporated by Reference (Jun 1998), the full text of the clause may be accessed electronically at Internet address http://www.arnet.gov/far; A Data Universal Numbering System (DUNS) Number is the primary identifier in FAR 52.204-7 Central Contractor Registration (CCR)(Oct 2003). Contractors are located and identified in CCR by their DUNS number. To facilitate payment via Electronic Funds Transfer – CCR, contractors should be registered in the CCR. A DUNS Number can be obtained via www.dnb.com and CCR registration can be obtained via www.ccr.dlis.dla.mil End of Clause FAR 52.212-5, Contract Terms and Conditions to Implement Statutes or Executive Orders –Commercial Items (FEB 2009), The following Clauses and others as indicated by the Contracting Officer as applicable shall apply to the awarded contract. FAR 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) FAR 52.222-19 Child Labor-Cooperation with Authorities and Remedies (FEB 2008) (E.O. 13126),; FAR 52.222-21 Prohibition of Segregated Facilities (FEB 1999) FAR 52.222-26 Equal Opportunity (MAR 2007)(E.O. 11246), FAR 52.222-35 Equal Opportunity for Special Disable Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006) (38 U.S.C. 4212), FAR 52.222-36 Affirmative Action for Workers with Disabilities (JUN 1998)(29 U.S.C. 793), FAR 52.222-37 Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, and Other Eligible Veterans (SEPT 2006)(38 U.S.C. 4212), FAR 52.222-50 Combat Trafficking in Persons(AUG 2007) FAR 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2006)(E.O. 12722,12724,13059.13067,13121, and 13129) FAR52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (OCT 2003)(31 U.S.C. 3332) End of Clause The following clauses are incorporated by reference, entire clause(s) available at http://www.arnet.gov/far; HOMELAND SECURITY ACQUISITION REGULATION (48CFR CHAPTER 30) CLAUSES (can be accessed electronically at www.dhs.gov/dhspublic) HSAR 3052.209–70 PROHIBITION ON CONTRACTS WITH CORPORATE EXPATRIATES (JUNE 2006). Quotes may be submitted on company letterhead stationary and must include the following information: Cost breakdown Unit Price, Extended Price, Estimated Completion time frame, Payment Terms and discount offered for prompt payment. The closing date and time for receipt of offers is Apr/03/2009 @8:00 AM Eastern Time. Facsimile and E-mail quotes are acceptable and may be faxed to (757) 686-4018 or E-mailedtoPrimary POC JamesA.Lassiter,Contract Specialist, James.A.Lassiter@uscg.mil (757) 686-2149 for questions regarding this solicitation. Secondary POC Carrie F. Houck Carrie.F.Houck@uscg.mil (757) 686-4215 *PLEASE NOTE* Offerors are to provide Firm Fixed Prices,by Apr/03/2009 @ 8:00AM EST.. Firm Fixed Prices- these contract Unit cost are not to be modified/increased. NOTICE TO OFFERORS CONCERNING REPRESENTATIONS AND CERTIFICATIONS: This solicitation contains FAR Clause 52.204-7, Central Contractor Registration and FAR Provision 52.204-8, Annual Representations and Certifications. In accordance with FAR 4.1201 prospective contractors are required to submit annual representations and certifications via the Online Representations and Certifications Application (ORCA) at http://orca.bpn.gov. Please ensure completion prior to submission of your quote. Also note that paragraph (b) of FAR 52.204-8, applies.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=659d68fc9b39fd3b30bc93b50913eff0&tab=core&_cview=1)
- Place of Performance
- Address: USCG C2CEN 4000 Coast Guard Blvd., Portsmouth, Virginia, 23703-2199, United States
- Zip Code: 23703-2199
- Zip Code: 23703-2199
- Record
- SN01773025-W 20090321/090319220003-659d68fc9b39fd3b30bc93b50913eff0 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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