Loren Data's SAM Daily™

FBO DAILY ISSUE OF MARCH 21, 2009 FBO #2672
SOLICITATION NOTICE

V -- Short Term Lodging, JADOC Apr/May 09

Notice Date

3/19/2009
 

Notice Type

Modification/Amendment
 

NAICS

721110 — Hotels (except Casino Hotels) and Motels
 

Contracting Office

Department of the Army, Army Contracting Agency, North Region, ACA, Capital District Contracting Center, ACA, Capital District Contracting Center, Directorate of Contracting, 9410 Jackson Loop, Suite 101, Fort Belvoir, VA 22060-5116
 

ZIP Code

22060-5116
 

Solicitation Number

W91QV1-09-R-0014
 

Response Due

4/13/2009
 

Archive Date

6/12/2009
 

Point of Contact

Sharon Shelton, 703 806-4435<br />
 

Small Business Set-Aside

Total Small Business
 

Description

The purpose of this modification is to post a questions and answers received for this requirement. Any additional questions pertaining to this requirement must be submitted in writing and received no later than 10:00 am, 26 March 2009. Questions received after this date and time, or by telephone, will not be entertained 1. Question: Can you split the group up or do they have to be in one place? Answer: Per the Performance Work Statement, Section 4, no more than 50 rooms at one location 2. Question: Is this only for small business Answer: Yes, this requirement is set aside for 100% small business. In addition to the above, Changes have been made to the Performance Work Statement, Section 1.1, 1.3 and 3.3. The revised PWS is as follows: PERFORMANCE WORK STATEMENT- Revised 3/19/2009 SECTION 1. General 1.1The Joint Air Defense Operations Center, has a lodging requirement for 98 sleeping units with in room kitchen facilities, located within in a 10 mile driving distance from 5250 Duke Street, Alexandria, VA 22304. The following mixture is needed: 52 - One Bedroom Sleeping units, with a minimum of two full size beds or larger 22 - One Bedroom or Studio with a minimum of one full size bed or larger 24 - Two Bedroom Sleeping units, with a minimum of three full size beds or larger 1.2 Period of Performance: Occupants will begin checking in on 22 April 09 and check out on 26 May 09. 1.3 Equipment/Furnishings: Kitchen Facilities: Refrigerator, Stove/Range Top, Microwave, Cooking and Eating Utensils, Frying pan, Coffee Maker, Pitcher with Lid, Toaster, Can Opener, Wastebasket, Drinkware/Diningware (service for 4) and Handheld ABC Fire Extinguisher, 5lb. Furnishings: Sofa and Chair or Loveseat, Telephone, Color Television, Coffee/End Tables with Lamp, Dresser, Mirror, Clock Radio/w Alarm, Clothes Closet. The only acceptable sleeping furnishing is a full size or larger mattress with box spring and frame and pillows ( 2 per bed). Amenities: Iron/Ironing Board and On-site Laundry Facilities to include washer and dryer Linens: Dish Cloth and Dish Towel (min 1 ea), Sheets (1 set per bed), Blanket (1 ea per bed), Bedspread (1 ea per bed), Bath Towels (2 per occupant), Face Cloth (2 per occupant), Hand Towel (2 per occupant), Shower Curtain/Liner (1 ea), and Bathroom Mat/Runner (1 ea) Bathroom Equipment: Wastebasket (1 ea) 1.4 Contractor Responsibility: Contractor shall provide all services defined in the PWS, section 1 and 2, unless waived by the Contracting Officer. a. Contractor shall provide sufficient personnel possessing the skills, knowledge, and training to perform satisfactorily the services required by this contract. b. The Contractor shall provide a representative, who will be the point of contact and will have the authority to act or make decisions for the Contractor on all matters pertaining to this contract. c. Contractor will maintain and fix any problems (water leaks, plumbing, heating, electrical, etc) that occur within 12 hours. d. Contractor shall provide the following additional services, at no additional cost to the government or occupant: omail delivery facilities for mail addressed to occupants oheat, air conditioning, water, electricity olocal telephone service omodem/data ports on the telephone or internet service obasic cable television. 1.5. The Contractor shall, prior to contract award, provide an inventory with price list of all furnished items in this section. This list and the procedures set forth in Army Regulation 735-5, Appendix C, located at http://www.army.mil/usapa/epubs/pdf/r735_5_d20050228.pdf Computing the Actual loss to the Government when Property is lost, Damaged, or Destroyed, will be used to assess replacement cost in the event of tenant misuse. 1.6 Government Responsibility: Government representative will be present when the quarters are occupied or vacated to take inventory of all contractor furnished items and note their condition. SECTION 2: Damages 2.1 Damages: Contractor must submit a claim for any damages incurred in accordance with FAR 52.233-1 Disputes. The Government will self insure against damages to units that result from willful misconduct or willful negligence. The Government will conduct an investigation to determine willful misconduct or willful negligence and does not guarantee the contractor will receive compensation for damages claimed. SECTION 3. Specific Tasks 3.1 All units must be free of defects, defacements, and stains. Units and amenities must meet all federal, state, and local health, environmental, and safety standards. 3.2 In the event the unit is vacated prior to contract expiration, the contract price will be reduced to reflect the actual period of occupancy. The Government shall not be held liable for charges beyond the date vacated. 3.3 Contractor will provide the following, at no additional cost to the Government of occupant: oWeekly: general cleaning services to include; trash removal, dusting, vacuuming and exchange of linens and towels. 3.4 Contractor shall have a preventative maintenance program for pest control to prevent infestation. 3.5 All units shall be equipped with smoke detectors, dead bolt locks on doors, and secure locking windows. 3.6 The property shall have ample parking facilities to accommodate occupants vehicles under this requirement. SECTION 4: Multiple Awards 4.1Under the Threat Protection travel guidelines, maximum number of units per location shall not exceed 50. 4.2 Government reserves the right to award multiple awards based on the above to meet this requirement SECTION 5: Invoicing 5.1 Contractor must have the ability to provide the following services as related to billing: -Direct Billing the Government/DFAS -Invoices will be submitted at the end of performance period for review/approval. -Invoice Review between JADOC representative and contractor representative. -Approved Invoices must be submitted via Wide Area Workload SECTION 6. Contract Manpower Reporting Requirement The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report all contractor manpower (including sub-contractor manpower) required for performance of this contract. The contractor is required to completely fill in all information in the format using the following address https://cmra.army.mil/faq.aspx. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officer's Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by the reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollars paid this reporting period (including sub-contractors); (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information); (11) Locations where the contractor and sub-contractors perform the work (specified by zip code in the United States and nearest city, country, when in an overseas location, using standardized nomenclature provided on the web site); (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country). As part of its submission, the contractor shall also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period shall be the period of performance not to exceed 12 months ending 30 September of each Government fiscal year and must be reported by 31 October of each calendar year. Contractors may use the direct XL data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractor's systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site.
 

Web Link

FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=5572a9f37205584d1e89c51d143cc35f&tab=core&_cview=1)
 

Place of Performance

Address: ACA, Capital District Contracting Center Directorate of Contracting, 9410 Jackson Loop, Suite 101 Fort Belvoir VA<br />

Zip Code: 22060-5116<br />
 

Record

SN01773717-W 20090321/090319221152-5572a9f37205584d1e89c51d143cc35f (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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