SOLICITATION NOTICE
X -- Aviation Safety Conference
- Notice Date
- 4/1/2009
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Colorado, Attn: Mail Stop 53, 660 South Aspen Street, Building 1005, Aurora, Colorado, 80011-9511
- ZIP Code
- 80011-9511
- Solicitation Number
- W912LC-09-T-0022
- Archive Date
- 5/2/2009
- Point of Contact
- Camelia Vasquez-Marshall,,
- E-Mail Address
-
c.vasquezmarshall@us.army.mil
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in the Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. The solicitation document incorporates provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-26 (12 Jun 2008) and Defense Federal Acquisition Regulation Supplement (DFARS) change notice 20080721. It is the offeror’s responsibility to be familiar with the applicable clauses and provisions. The Colorado Army National Guard, Safety and Occupational Health Office is coordinating Hotel accommodations for the Aviation Safety Conference and Ball for the weekend of June 6 and 7, 2009. REQUIREMENTS FOR THE WEEKEND: a.One large room large enough to accommodate 400 people that can be divided (1/3 and 2/3) at a later time (classroom set up or crescent) (6 & 7 June 2009, 7:00am -4:30pm each day) 1)Two 10 foot video screens that can be synchronized and later separated to operate independently 2)Two computer projectors that can be synchronized and later separated 3)Two A/V Carts 4)Two wireless/lavalier microphones with transmitters 5)Mixers to connect microphones to house sound system 6)T-1 High Speed Internet / VTC connectivity 7)Cables and A/C outlets to support A/V needs (taped down near walk area) 8)Stage in the front of the room 9)Two podiums in the stage 10)Complimentary coffee, tea, juice, water and pastries for AM break and iced tea, lemonade, water and cookies for PM break (June 6 & 7) b.One room to accommodate 10 people and computer equipment for administrative purposes. 1)Tables and chairs 2)A/C outlets c.One large room for 350 people (social function with dinner and cocktails) (6 June 2009, 6:30pm -11:30). Please allow for DJ and dancing. The room itself needs high ceilings to allow for posting of colors (flags). 1)One 10 foot video screen 2)One Computer projector 3)One A/V Cart 4)Two wireless microphones with transmitters 5)Mixers to connect microphones to house sound 6)T-1 High Speed Internet/VTC connectivity e.Free Parking f.Lunch meals for 180 enlisted persons (June 6 & 7) (Not to exceed $15/pp) g.Lunch meals for individuals (spouses/significant others) usually a buffet style at a reasonable price will draw the best crowd (June 6 & 7). h.Hotel rooms (10) for Friday night (June 6, 2008) i.Hotel rooms (75) for Saturday night (June 7, 2008) j.Welcome area with sign in tables in front of general conference area and smaller conference area WITH WIRELESS AS AN OPTION k.Audio Visual Support person for day and evening (social) events 6 & 7 June 2009 Preferred location for function; DTC or Park Meadows area. In your response to this solicitation please submit sample menus for lunches and dinner. The Government will man an award to the lowest priced, responsible contractor whose quote confirms to the solicitation and the Performance Work Statement (PWS). The following clauses and provisions are incorporated by reference and are to remain in full force in any resultant purchase order; FAR 52.212-1, Instructions to Offerors, Commercial Items (Nov 2007) and 52.215-5, Facsimile Proposals (Oct 1997) applies to this acquisition. Submit signed and dated quotes on company letterhead. The contractor must be registered in the Central Contractor Registration database. Offerors must be registered in the Online Representations and Certifications system at http://orca.bpn.gov. Clauses and provisions may be accessed via the internet, http://farsite.hill.af.mil. The following FAR clauses 52.212-4 Contract Terms and Conditions-Commercial Items (Feb 2007) is incorporated into this RFQ and is amended to add the following FAR clauses: 52.204-7 Central Contractor Registration (Jul 2006), 52.252-2, Clauses Incorporated by Reference (Feb 1998), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items (Feb 2008). The following additional FAR Clauses are applicable: 52.219-6, Notice of Total Small Business Set-Aside (June 2003);52.222-3, Convict Labor (June 2003); 52.222-21, Prohibition of Segregated Facilities (Feb 1999); 52.222-26, Equal Opportunity (Mar 2007); 52.222-36, Affirmative Action for Workers With Disabilities (June 1998); 52.222-50, Combating Trafficking in Persons (Aug 2007; 52.232-33 Payment by Electronic Funds Transfer-Central Contractor Registration (Oct 2003). The following DFARS clauses apply 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders (Mar 2008) specifically the following clauses under paragraphs (a) and (b) are applicable; 252.204-7004, Alternate A (Sep 2007). This contract incorporates one or more clauses by reference, with the same force and effects as if they were given in full text. Upon request, the contracting Officer will make their full text available. Also, the full test of a clause may be accessed electronically by these addresses: www.farsite.hill.af.mil or www.arnet.gov/far. The following additional clauses are also incorporated into this solicitation DFAR 252.204-7004 Alt A, Required Central Contractor Registration (Sep 2007); A due date for offers will be 10am., Mountain Standard Time, 17 April 2009. Offers will only be accepted by email c.vasquezmarshall@us.army.mil. Reference the Solicitation number. Please email questions/comments to Camelia at the above email.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=4edae9887f079177325dac624cfc78f3&tab=core&_cview=1)
- Place of Performance
- Address: Denver, Colorado, United States
- Record
- SN01782718-W 20090403/090401215934-4edae9887f079177325dac624cfc78f3 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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