SPECIAL NOTICE
J -- J&A6.302-2 FOR PREVENTIVE MAINTENANCE AND REPAIR SERVICES FOR STEAM BOILER UNITS, VA CARIBBEAN HEALTHCARE SYSTEM, SAN JUAN, PUERTO RICO
- Notice Date
- 4/7/2009
- Notice Type
- Special Notice
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- Department of Veterans Affairs, VA Caribbean Health Care System, Department of Veterans Affairs Caribbean Health Care System, Department of Veterans Affairs;Procurement Business Division;Tres Rios Blvd;27 Gonzalez Giusti Ave, Suite 600;Guaynabo PR 00968
- ZIP Code
- 00968
- Archive Date
- 6/6/2009
- Point of Contact
- Hector RiosContract Specialist<br />
- Small Business Set-Aside
- N/A
- Description
- The Department of Veterans Affairs, VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico, has awarded contract VA248-P-1024 for preventive maintenance and emergency repairs for steam boiler units to IRC Air & Contractors, Inc for a period of six (6) months. Below is the approved justification and authorization for use of other than full and open competition. MEMORANDUM Date: March 17, 2009 From:Contracting Officer (672/PBD) Subj:JUSTIFICATION AND AUTHORIZATION FOR USE OF OTHER THAN FULL AND OPEN COMPETITION; PREVENTIVE MAINTENANCE/EMERGENCY REPAIRS FOR STEAM BOILER UNITS, VACHS To:File 1. AGENCY AND CONTRACTING ACTIVITY: Department of Veterans Affairs, Procurement Business Division, Tres Rios Building, San Patricio, 27 Ave. J. Gonzalez Giusti, Suite 600, Guaynabo, PR, 00968. 2. DESCRIPTION OF ACTION: This is an urgent and compelling action for a six (6) month period from April 1, 2009 through September 30, 2009 with IRC Air & Contractor, Inc. for preventive maintenance and emergency repairs services for the steam boilers at VA Caribbean Healthcare System (VACHS), San Juan, Puerto Rico. Current contract is expiring in March 31, 2009. Action is contemplated to cover the period required to complete a new procurement package and award a new contract. 3. DESCRIPTION OF SUPPLIES/SERVICES: Work includes the maintenance and emergency repair services to subject systems, including the provision of replacement parts/components. 4. AUTHORITY CITED: FAR 6.302-2, Unusual and Compelling Urgency. 5. REASON FOR AUTHORITY CITED: The Government would be seriously injured unless the agency is permitted to limit the number of sources from which it solicits proposals. IRC Air & Contractor, Inc. is currently performing the repairs and preventive maintenance contract to the Boiler Units. IRC has performed all repairs and preventive maintenance satisfactorily and in a timely manner. IRC has always responded excellently during emergency repairs. IRC is the authorized manufacturer representative for this equipment. In addition, IRC has original parts that can be provided which will not affect the specified performance Boiler Units. This action is the only cost effective way to continue with these critical services without interruption until a new contract is awarded. Contractor is a Small Business. 6. EFFORTS TO OBTAIN COMPETITION: This is a one time action. A new acquisition is planned for 1st quarter FY 10. Service is developing new scope of work to conduct market survey and all other requirements to submit procurement package to the Procurement Business Division based on findings. 7. FAIR AND REASONABLE PRICE DETERMINATION: Estimated cost is $29,496.00. Estimated cost is based on current costs. A request for Proposal will be issued to the Contractor. Contractors proposal will be evaluated against the estimated cost. Negotiations will be held, if required, in order to reach a fair and reasonable price for both parties. 8. MARKET RESERCH: A market survey was not conducted for this action since IRC is the only firm that can meet Government requirements within the timeframe required as indicated in paragraph 5 above. 9. OTHER FACTORS: None 10. INTERESTED SOURCES: No other sources can provide the services in accordance with the Government needs in the required time frame. Refer to paragraph 8. 11. ACTIONS TO INCREASE COMPETITION: Market driven. Refer to paragraph 6. 12. TECHNICAL CERTIFICATION: I certify that the supporting data under my cognizance which are included in the justification are accurate and complete to the best of my knowledge and belief. NAME: Edgar Cordero DATE: 3/18/09 TITLE: Project Manager SIGNATURE: /S/ 13. CONTRACTING OFFICER CERTIFICATION: I certify that the facts and representations under my cognizance which are included in this justification are accurate and complete to the best of my knowledge and belief. NAME: Hector J. Rios DATE: 3/18/09 TITLE: Contracting Officer SIGNATURE: /S/
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