SOLICITATION NOTICE
X -- Facilities, Meals, and Lodging for the US Department of Commerce Financial Management Conference
- Notice Date
- 4/9/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Commerce, National Institute of Standards and Technology (NIST), Acquisition Management Division, 100 Bureau Drive, Building 301, Room B129, Mail Stop 1640, Gaithersburg, Maryland, 20899-1640
- ZIP Code
- 20899-1640
- Solicitation Number
- DOCFinancialManagementConference
- Archive Date
- 5/8/2009
- Point of Contact
- Jo-Lynn M Davis,, Phone: 301-975-6337
- E-Mail Address
-
jo-lynn.davis@nist.gov
- Small Business Set-Aside
- N/A
- Description
- THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6-STREAMLINED PROCEDURES FOR EVALUATION AND SOLICITATION FOR COMMERCIAL ITEMS-AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE. THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTATIONS ARE BEING REQUESTED, AND A WRITTEN SOLICITATION DOCUMENT WILL NOT BE ISSUED. THIS SOLICITATION IS BEING ISSUED USING SIMPLIFIED ACQUISITION PROCEDURES AND IS SUBJECT TO THE AVAILABILITY OF FUNDS. This solicitation is a Request for Quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Regulation (FAR), Federal Acquisition Circular 2001-31*** The associated North American Industrial Classification System (NAICS) code for this procurement is 721110 with a small business size standard of $7.0 million. This acquisition is unrestricted and all interested offerors may submit a quote.*** The U.S. Department of Commerce (DOC), National Institute of Standards and Technology (NIST), on behalf of DOC, has a requirement for meeting space, sleeping rooms, provision of food and beverages, and technical audio/visual support for the DOC Financial Management Conference. This is an executive-level event which is scheduled to be held in August 2009. To be eligible for award for this procurement, the Offeror (property) must be suitable for the conference, and located not less than 50 miles and not more than 200 miles from Washington, DC 20230. Related requirements and anticipated Contract Line Items (CLINs) for this RFQ are as follows: The DoC will convene the Department’s Chief Financial Officers and financial management community, along with a variety of academia and research speakers for a discussion on issues facing the Department and strategies we can use to improve financial management. The training conference will consist of two partial days, a full day, and two nights, at a facility not more than 200 miles from Washington, DC 20230. The event will consist of a partial day on day one (afternoon to overnight), one full day and overnight, and another partial day (morning to mid-day). The conference date (period of performance) is anticipated to be either the week of August 10 – 14 (11, 12, and 13 is preferred) or August 17-21 (18, 19, and 20 is preferred). The Contractor must propose only available dates. Conference Specifics The Contractor shall provide the conference space that meets or exceeds the following minimum requirements: a.One meeting room to accommodate from 200 up to 225 people (to be available on the dates/times listed above); seating arrangements must be able to be scaled up or down depending on the number of attendees. With one break-out room to accommodate 50 people. b.The following equipment: chairs and round tables to accommodate all attendees. The following audiovisual capabilities: Projection screen and all necessary accessories to accommodate room size. All cabling, power cords, etc.; 1 podium and microphone package (public address system); and internet connection. c.Meals - breakfast, lunch, and dinner set up must be in a separate room from the main conference room. d. Lodging - service for up to 225 people, for two nights lodging. All rooms are to be single occupancy. e.A no charge a hospitality suite for one night. f.Amenities located on-site that will promote teambuilding activities. GENERAL REQUIREMENTS - The maximum amount per person that the Contractor may charge (for meals per person plus coffee breaks) is the maximum meals and incidental expenses (M&IE) rate including taxes and service charges, for the corresponding region where the facility is located. The overnight lodging may not exceed the domestic per diem rates for lodging in accordance with the U.S. General Services Administration. See http://www.gsa.gov, per diem rates, to verify the corresponding region where the facility is located. *** CLIN 0001 - DAY 1 The Contractor shall provide an afternoon snack service and dinner (buffet style) to all attendees at the conference. CLIN 0002 – LODGING. The contractor shall provide lodging service for up to 225 people, as follows: Arrival on the first day with rooms used that night, and the following night; with check out the afternoon of the third day. This is two nights of lodging. All rooms are to be single occupancy. Meeting Room for 225 people and the break-out room. CLIN 0003 - DAY 2 The contractor shall provide a Hot Buffet Breakfast, a mid-morning coffee and snack service for up to 225 people, and an afternoon snack service. Pricing and information should be provided with both a Hot Buffet Lunch and Dinner. Meeting Room for 225 people and the break-out room. CLIN 0003 – DAY 3 The contractor shall provide a Hot Buffet Breakfast, and lunch. Meeting Room for 225 people. *** The following provisions apply to this acquisition: 52.212-1 Instructions to Offerors-Commercial Items; and 52.212-3 Offeror Representations and Certifications-Commercial Items or complete a registration ORCA registration.***The following clauses apply to this acquisition: 52.212-4 Contract Terms and Conditions—Commercial Items; 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders—Commercial Items including subparagraphs: (b): (16) Post Award Small Business Program Rerepresentation; (17) 52.222-3 Convict Labor; (18) 52.222-19 Child Labor – Cooperation with Authorities and Remedies; (19) 52.222-21, Prohibition of Segregated Facilities; (20) 52.222-26, Equal Opportunity; (21) 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (38 U.SC. 4212); 22) 52.222-36, Affirmative Action for Workers with Disabilities; (32) 52.225-13 Restriction on Certain Foreign Purchases (E.O. 12722, 12724, 13059, 13067, 13121, and 13129; and (37) 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. (c) (6) 52.222-52, Exemption from Application of the Service Contract Act to Contracts for Certain Services—Requirements, and (7) 52.226-6, Promoting Excess Food Donation to Nonprofit Organizations *** Department of Commerce Agency-Level Protest Procedures Level above the Contracting Officer is also incorporated. It can be downloaded at www.nist.gov/admin/od/contract/agency.htm.*** Evaluation Evaluation will be based on the information provided in the quotation; the Government reserves the right to a site a site visit to further verify and confirm that the property meets the requirements. Each Offeror’s quote will be evaluated according to the factors shown below. A. Technical Capability (The technical portion of the quote must NOT include price information.) Offeror’s shall include product literature/brochures/information cut sheets/menus/facility maps, etc. which address all specifications and clearly documents that the property/facility meets or exceeds the specifications identified herein (see also the site visit information above). The quotation addresses the required dates of August 2009, and the property is in a convenient location that is more than 50 miles, but not more than 200 miles from Washington, DC 20230. Include a statement if the property meets the Hotel and Motel Fire Safety Act of 1990 (Pub. L. No. 101-391, September 25, 1990 as amended by Pub. L. No. 105-85, November 18, 1997). The Offeror should include descriptive literature regarding teambuilding facilitation services, if available. B. Past Performance Performance by the offeror as it relates to all solicitation requirements, including quality of services and products, effectiveness of cost management/control, timeliness of performance, and customer satisfaction; and indication of ability to improve performance through proactive management. Each reference shall be no more than three years old with relevant experience in providing the services identified in the Statement of Work. The Contractor shall be required to provide the following information for a minimum of three past performance references: Company/organization name and address; Contact person (name/title); Telephone number; Email address; Type of event/number of days/any special accommodations; and Dollar value of the contract. The Government will evaluate past performance by contacting the references selected at random or a specific reference identified by the offeror. The Government may also consider other information available.**** Price (The offeror must submit as a separate file/volume.) 1. The price evaluation will determine whether the proposed prices are realistic, complete, and reasonable in relation to the solicitation requirements. Proposed price must be entirely compatible with the technical quote. 2. The degree of importance of the proposed price will increase with the degree of equality of the proposals in relation to the other factors on which selection is to be based. 3. The Government reserves the right to make an award without discussions and to award to other than the lowest priced offeror or to the offeror with the highest technical score if the Contracting Officer determines that to do so would result in the best value to the Government. Note: Past Performance and Price shall not be evaluated on quotes that are determined technically unacceptable in accordance with the Technical Capability evaluation factor.**** All offers should be sent to the National Institute of Standards and Technology, Acquisition Management Division, Attn: Jo-Lynn Davis, Building 301, Room B152, 100 Bureau Drive, Stop 1640, Gaithersburg, MD 20899-1640. Offerors shall ensure the RFQ number is visible on the outermost packaging.***Submission shall be received by 3:00 p.m. local time on May 7, 2009.***FAXED QUOTES WILL NOT BE ACCEPTED.
- Web Link
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- Place of Performance
- Address: unknown, United States
- Record
- SN01789611-W 20090411/090409220323-b69d31eb6ec1fece65a0b77156558b57 (fbodaily.com)
- Source
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