SOLICITATION NOTICE
R -- USPSC - Senior Media Specialist - M/OAA/DCHA/OTI-09-851 - Forms for M/OAA/DCHA/OTI-09-851
- Notice Date
- 4/9/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 921190
— Other General Government Support
- Contracting Office
- Agency for International Development, Washington D.C., USAID/Washington, 1300 Pennsylvania Avenue, NW, Room 7.10-006, Washington, District of Columbia, 20523
- ZIP Code
- 20523
- Solicitation Number
- M-OAA-DCHA-OTI-09-851
- Archive Date
- 5/15/2009
- Point of Contact
- Leigh P. Carlson,, Phone: 202-661-9369, Lindsey O. Johnson,, Phone: 2026619366
- E-Mail Address
-
lcarlson@oti.gov, ljohnson@usaid.gov
- Small Business Set-Aside
- N/A
- Description
- OF-612 Continuation Sheet OF-612 Form Solicitation for USPSC - Senior Media Specialist - M/OAA/DCHA/OTI-09-851 SOLICITATION NUMBER: M/OAA/DCHA/OTI-09-851 ISSUANCE DATE: April 9, 2009 CLOSING DATE: April 30, 2009, 5:00 p.m. EDT SUBJECT: Solicitation for U.S. Personal Service Contractor for a Senior Media Specialist in Washington, D.C. Ladies/Gentlemen: The United States Government (USG), represented by the U.S. Agency for International Development (USAID), is seeking applications (Optional Form 612 only) from qualified U.S. citizens to provide personal services as a Senior Media Specialist under a personal services contract, as described in the attached solicitation. Submittals shall be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: •Complete and hand-signed federal form OF-612 (including OF-612 continuation sheets as needed). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. •Supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. Incomplete or unsigned applications shall not be considered. These signed forms must be mailed, delivered, faxed, or emailed (email applications must be signed) to: GlobalCorps 529 14th Street, NW, Suite 700 Washington, DC 20045 E-Mail Address: srmediaspecialist@globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Applicants should retain for their records copies of all enclosures which accompany their applications. Any questions on this solicitation may be directed to: Leigh Carlson or Lindsey Johnson Telephone Number: (202) 661-9369 or (202) 661-9366 E-Mail Address: srmediaspecialist@globalcorps.com Website: www.globalcorps.com Facsímile: (202) 403-3911 or (202) 403-3941 Sincerely, Dean Cabrera, Contracting Officer Solicitation for U.S. Personal Service Contractor (PSC) Senior Media Specialist 1. SOLICITATION NO.: M/OAA/DCHA/OTI-09-851 2. ISSUANCE DATE: April 9, 2009 3. CLOSING DATE/TIME FOR RECEIPT OF APPLICATIONS: April 30, 2009, 5:00 pm EDT 4. POSITION TITLE: Senior Media Specialist 5. MARKET VALUE: GS-14 with Washington, DC locality pay ($102,721 - $133,543). The position is the equivalent of a GS-14 based on the duties and responsibilities and selective factors (minimum qualifications). Final compensation will be negotiated within the listed market value based upon the candidate’s past salary, work history and educational background. Salaries over and above the top of the GS-14 pay range will not be entertained or negotiated. Candidates who live outside the Washington, D.C. area will be considered for employment but no relocation expenses will be reimbursed. 6. PERIOD OF PERFORMANCE: 2 years, renewable up to 5 years 7. PLACE OF PERFORMANCE: Washington, DC (with field travel as stated in the position description) 8. STATEMENT OF WORK POSITION DESCRIPTION BACKGROUND The Office of Transition Initiatives (OTI) was created in 1994 as a distinct operating unit within USAID to help local partners advance peace and democracy in priority conflict-prone countries. Seizing critical windows of opportunity, OTI works on the ground to provide fast, flexible, short-term assistance targeted at key transition needs. Countries experiencing a significant political transition in the midst of a disaster or emerging from civil conflict have unique needs that cannot be fully addressed by traditional disaster relief. Timely and effective assistance to promote and consolidate peaceful, democratic advances can make the difference between a successful or a failed transition. OTI assists in securing peace by aiding indigenous, mostly non-governmental, civil society and media organizations. OTI uses such mechanisms as support for re-integration of ex-combatants into civilian society; development of initiatives to promote national reconciliation; identification of quick-impact community self-help projects to meet urgent economic needs; and aid to independent media outlets and community-based organizations to help promote informed debate and broaden public participation. To respond quickly and effectively and meet its program objectives and mandate OTI retains a group of high level professionals and experts under personal services contracts (PSCs). These knowledgeable and skilled professionals make up the vast majority of the OTI work force and are at its forefront implementing and achieving the organization’s programmatic goals and objectives. For more information about OTI and its country programs please see: http://www.usaid.gov/our_work/cross-cutting_programs/transition_initiatives/ INTRODUCTION OTI has become a recognized leader and authority among foreign assistance organizations in the field of communication and media development. OTI’s recent initiatives have included support of underdeveloped media infrastructure, journalism, and regulatory frameworks, funding and directing critical transitional communications activities, and advancing the capacity of host government communications offices. OTI will consider any engagement that will address a political transition need and conforms to USG foreign assistance regulations. In an effort to maintain and advance the Office’s stature in this arena, OTI employs a team of two dedicated media technical support positions: the Senior Media Specialist and the Senior Field Advisor – Media. Working as a team, these two staff members support both the Washington DC office and OTI’s field programs dividing the work and responsibilities as necessary. OBJECTIVE The objective of this solicitation is to hire a qualified professional able to provide a full range of services to OTI media-related projects and programs. 9. CORE FUNCTIONAL AREAS OF RESPONSIBILITY DUTIES AND RESPONSIBILITIES The Senior Media Specialist is responsible for establishing and maintaining relationships with U.S. Government agencies working in communication and media, particularly in OTI countries; assessing the media needs of OTI programs; evaluating the media-related work of grantees; articulating OTI’s policy and position on media issues; ensuring that USG and OTI interests are protected and coordinated; and implementing policy properly and consistently. The Advisor will also be responsible for reviewing and supporting the work of the OTI field offices worldwide with respect to media-related activities, and providing OTI/Washington with regular reports that include observations, problems, and recommendations. The Senior Media Specialist serves as a liaison for media development between USAID’s Office of Transition Initiatives (OTI) and different offices/bureaus within USAID Washington, the State Department, USAID Field Missions, the U.S. Ambassador or her/his Representative (in the absence of a USAID Mission), other parts of the U.S. Government, international organizations, and the non-governmental community in Washington and abroad. In this context, the Senior Media Specialist will visit, as necessary, both ongoing OTI media projects as well as proposed and potential country program sites. Duties and Responsibilities Under the direct supervision of the Washington-based DCHA/OTI Chief of Field Programs Division or his or her designee, and in coordination and collaboration with the OTI Senior Field Advisor – Media, the Washington-based Senior Media Specialist will perform the following duties: In new and existing country programs, the Senior Media Specialist will: •Assess the efficacy and potential role of media and public communications activities in meeting OTI objectives in a country or program; •Conceptualize and design media and public communications components and strategies for new country programs in close collaboration with the relevant OTI/Washington Regional Team Leader, and assist in the development of stand-alone OTI media assistance strategies and policies for the country; •Provide ongoing technical support to OTI country programs in their development of media support programs and programs utilizing media and strategic communications tools. Travel to current OTI programs to assist in the design, implementation, and monitoring and evaluation of media support and strategic communications programming. Where appropriate and relevant, work with country teams to better integrate media development and communications strategies and activities with their other OTI country program efforts; •Conduct, with in-country representatives, visits to field sites in areas where OTI has or may have media-related projects; •Under the guidance and supervision of an OTI/Washington Regional Team Leader or designated Country Representative, negotiate media-related program and project agreements with governmental and non-governmental counterparts; •Monitor and review work plans, activities and performance and evaluate program outcomes of OTI contractors and grantees with respect to media related projects to ensure application of best practices, coordination of media-related programs with USAID missions and other international organizations in support of OTI country programs and through the CTO; •In support of the OTI country programs provide onsite training and mentoring on media/communications for new OTI or contractor staff both in Washington and the field as required with coordination of the CTO; •Execute closeout activities related to OTI media programs and provide technical assistance to ongoing evaluations of OTI media programs in the field; •Identify or seek out NGOs, international donors, USG agencies and other organizations of importance to OTI programs in Washington and overseas to develop and maintain professional relationships with them on media and communications programming and policy options; Within OTI efforts aimed at strengthening the use of media as a stabilization and development tool, the Senior Media Specialist will: •Conceptualize OTI’s office-wide strategy on media programming, incorporating lessons learned from OTI experience and other organizations working on media in transitions and development; •Develop and improve country program monitoring and evaluation systems with respect to media and communications program components; •Conceptualize and design, in close coordination with high-ranking USAID and other U.S. Government officials, specific country media activities including, where appropriate, USAID funding levels and requirements; •Act as a DCHA/OTI representative in high-level media venues related to USAID and other U.S. Government officials, UN organizations, international non-governmental organizations, other international donors and national leaders, civic activists and community members; •Serve as one of OTI’s Senior Leadership Team’s principal experts on media-related technical, program, and policy issues; and, •In close consultation with OTI’s Monitoring and Evaluation Program Manager, develop and manage the OTI-Media Program Performance Review process. In order to identify opportunities for expansion of OTI’s involvement in media-related activities in support of overall transition goals and objectives, the Senior Media Specialist may be required to participate, for short periods of time, in program activities that are not directly and immediately media-related, to include: •Filling critical staffing needs in Washington and the field, including the provision of support to new country start-ups and on-call technical assistance; and •Implementing and managing a country program in the absence of the OTI Country Representative in the field, or serving as a team leader or program manager in Washington in coordination with the CTO, including assessing project sites and selecting contractor and grantees to work under OTI's country program. SUPERVISORY RELATIONSHIP: The Senior Media Specialist will take direction from and will report to OTI’s Chief of Field Programs Division or his/her designee. SUPERVISORY CONTROLS: The Supervisor will set overall objectives. The employee and the supervisor together will develop deadlines, projects, and work to be accomplished. The incumbent is expected to take initiative, act independently, and manage his/her tasks with minimal supervision. 10. PHYSICAL DEMANDS The work is generally sedentary and does not pose undue physical demands. During deployment on assessment teams, Country Start-Ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, there may be some additional physical exertion including long periods of standing, walking over rough terrain, or carrying of moderately heavy items (less than 50 pounds). 11. WORK ENVIRONMENT Work is primarily performed in an office setting. During deployment on Assessments, Country Start-ups, Disaster Assistance Response Teams (DARTs) (if required), and during site visits, the work may additionally involve special safety and/or security precautions, wearing of protective equipment, and exposure to severe weather conditions. 12. START DATE: Immediately, once necessary clearances are obtained. 13. POINT OF CONTACT: See Cover Letter. EDUCATION/EXPERIENCE REQUIRED FOR THIS POSITION (Determines basic eligibility for the position. Applicants who do not meet all of education and experience factors are considered NOT qualified for the position. See detailed instructions for demonstrating Education/Experience under "Applying") The Senior Media Specialist must have experience designing, implementing, monitoring and evaluating media development activities, public information campaigns and governmental strategic communications assistance packages in complex, high pressure, fast paced foreign assistance environments. The Senior Media Specialist must also understand the interrelationship between media and information access in order to advise on or achieve successful transition and development assistance programs. The Senior Media Specialist position calls for a seasoned media and international development professional able to provide a full range of services to OTI media-related projects and programs. The incumbent must possess the program, project management and budgetary skills to help ensure successful start-ups, management, and close-outs of OTI country programs in addition to the technical experience and skills to support and guide OTI’s media-related projects. The worldwide nature of OTI programs require that its Senior Media Specialist be available for worldwide assignments and be able to adjust to, and effectively perform in, foreign and unstable environments as well as the highly complex and demanding Washington environment. In addition, the candidate must be able to represent and articulate OTI’s policies, objectives and mission in various forums, meetings and seminars. The Senior Media Specialist will be expected to play a key role in the development and creation of successful OTI strategies and programs. At a minimum, the applicant must have: (1) A Bachelor’s degree in a related field such as, but not limited to, International Relations, International Development, International Economics, Media Broadcasting, or Law, with a minimum of nine (9) years of professional experience in media development and production, or media-related project management experience in USG foreign affairs agencies, large international organizations or international media organizations; OR A Master’s degree in a related field such as, but not limited to, International Relations, International Development, International Economics, Media Broadcasting, or Law, with a minimum of seven (7) years of professional experience in media development and production, or media-related project management experience in USG foreign affairs agencies, large international organizations or international media organizations; AND (2) Experience in conceptualization, design and management of media development projects relevant to political transition and/or post-conflict programs; (3) Prior relevant experience in developing countries and/or countries undergoing political transition. SELECTION FACTORS (Determines basic eligibility for the position. Applicants who do not meet all of the selection factors are considered NOT qualified for the position.) •Applicant is a U.S. Citizen; •Complete and hand-signed federal form OF-612 submitted (see detailed instructions under "Applying"); •Supplemental document specifically addressing how the candidate meets each of the Education/Experience requirements, AND each of the Evaluation Factors submitted; •Ability to obtain a SECRET level security clearance; •Satisfactory verification of academic credentials. EVALUATION FACTORS (Used to determine the competitive ranking of qualified applicants in comparison to other applicants. The factors are listed in priority order from highest to least.) Factor #1Experience designing, implementing, monitoring and evaluating media development activities, public information campaigns and governmental strategic communications assistance packages in complex, high pressure, fast paced foreign assistance environments. A demonstrated understanding of the interrelationship between media development, information access, and government communications to the success of democratic transitions and to development and transitional assistance programming; Factor #2Experience working and communicating with US Government agencies overseas, or relevant large International non-government organizations (INGOs) and/or International Organizations (IOs) to achieve critical, high profile objectives; Factor #3Ability to consistently and independently perform in a high visibility environment and work extremely well on a team as well as independently in complex political or emergency situations in pre/post-conflict countries or countries undergoing political transitions; Factor #4Excellent communication, writing, analytical and social/interpersonal skills, demonstrating an ability to communicate and represent the OTI mission, core values and ethos to key partners, stakeholders and beneficiaries both within and without the USG, and from all walks of life; and Factor #5Demonstrated political analysis skills, and the ability to draft complete, accurate, and timely reports for a variety of audiences. BASIS OF RATING: Applicants who clearly meet the Education/Experience Requirements and Selection Factors will be further evaluated based on scoring of the Evaluation Factor responses. Those applicants determined to be competitively ranked may also be evaluated on interview performance and satisfactory professional reference checks. Applicants are required to address each of the Evaluation Factors on a separate sheet describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Be sure to include your name and the announcement number at the top of each additional page. Failure to specifically address the Selection and/or Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Applicant Rating System is as Follows: Evaluation Factors have been assigned the following points: Factor #1 – 20 Factor #2 – 15 Factor #3 – 15 Factor #4 – 15 Factor #5 – 15 Total Possible - 80 Points Interview Performance – 20 points Satisfactory Professional Reference Checks – Pass/Fail (no points assigned) Total Possible Points: 100 APPLYING: Applications must be received by the closing date and time at the address specified in the cover letter. Qualified individuals are required to submit: 1.A complete U.S. Government Optional Form 612 with hand-written signature (including OF-612 continuation sheets as needed) (downloadable forms are available on the USAID website, http://www.usaid.gov/procurement_bus_opp/procurement/forms or internet http://www.gsa.gov/Portal/gsa/ep/formslibrary.do, or www.globalcorps.com). NOTE: Submission of a resume in addition to the required forms is encouraged, but submission of a resume alone or in lieu of the OF-612 form IS NOT a complete application. All information to be evaluated must be contained in the OF-612 form and must not depend on references to your resume. Failure to provide the required information and/or materials will result in your not being considered for employment. All applicants must submit complete dates (months/years) and hours per week for all positions listed on the OF-612 or on supplemental OF-612 continuation sheets to allow for adequate evaluation of your direct and related experience. Experience that cannot be quantified will not be counted towards meeting the solicitation requirements. Dates (months/years) and locations for all field experience must also be detailed. 2.A supplemental document specifically addressing: Each of the Education/Experience requirements shown in the solicitation. Each of the five (5) Evaluation Factors shown in the solicitation. To ensure consideration of applications for the intended position, please reference the solicitation number on your application, and as the subject line in any cover letter. DOCUMENT SUBMITTALS Via mail: GlobalCorps, 529 14th Street, NW, Suite 700, Washington, DC 20045 Via facsímile: (202) 403-3911 or (202) 403-3941 Via email: srmediaspecialist@globalcorps.com The most qualified candidates may be interviewed and required to provide a writing sample. OTI will not pay for any expenses associated with the interviews. Professional references and academic credentials will be evaluated for applicants being considered for selection. NOTE: If a temporary or full secret security clearance is not obtained within four months, the offer may be rescinded. NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION This solicitation in no way obligates USAID to award a PSC contract, nor does it commit USAID to pay any cost incurred in the preparation and submission of the application. NOTE REGARDING DATA UNIVERSAL NUMBERING SYSTEM (DUNS) NUMBERS All individuals contracted as US PSCs are required to have a DUNS Number. USAID will provide a generic DUNS Number and PSCs are not required to register with CCR. For general information about DUNS Numbers, please refer to FAR Clause 52.204-6, Data Universal Numbering System (DUNS) Number (10/2003) http://acquisition.gov/comp/far/current/html/52_200_206.html#wp1137568 LIST OF REQUIRED FORMS FOR PSCs Forms outlined below can found at: http://www.usaid.gov/forms/ or at http://www.forms.gov/bgfPortal/main.do 1. Optional Form 612. 2. Medical History and Examination Form (DS-1843). ** 3. Questionnaire for Sensitive Positions (for National Security) (SF-86), or ** 4. Questionnaire for Non-Sensitive Positions (SF-85). ** 5. Finger Print Card (FD-258). ** 6. Employment Eligibility Verification (I-9 Form). ** ** Forms 2 through 6 shall be completed ONLY upon the advice of the Contracting Officer that an applicant is the successful candidate for the job. CONTRACT INFORMATION BULLETINS (CIBs) and ACQUISITION & ASSISTANCE POLICY DIRECTIVES (AAPDs) PERTAINING TO PSCs CIBs and AAPDs contain changes to USAID policy and General Provisions in USAID regulations and contracts. Please refer to http://www.usaid.gov/business/business_opportunities/cib/subject.html#psc to determine which CIBs and AAPDs apply to this contract. AAPD 06-10 – PSC MEDICAL PAYMENT RESPONSIBILITY AAPD No. 06-10 is hereby incorporated as Attachment 1 to the solicitation. BENEFITS/ALLOWANCES: As a matter of policy, and as appropriate, a PSC is normally authorized the following benefits and allowances: BENEFITS: Employer's FICA Contribution Contribution toward Health & Life Insurance Pay Comparability Adjustment Annual Increase (pending a satisfactory performance evaluation) Eligibility for Worker's Compensation Annual & Sick Leave ALLOWANCES (if Applicable).* (A) Temporary Lodging Allowance (Section 120). (B) Living Quarters Allowance (Section 130). (C) Post Allowance (Section 220). (D) Supplemental Post Allowance (Section 230). (E) Separate Maintenance Allowance (Section 260). (F) Education Allowance (Section 270). (G) Education Travel (Section 280). (H) Post Differential (Chapter 500). (I) Payments during Evacuation/Authorized Departure (Section 600), and (J) Danger Pay (Section 650). * Standardized Regulations (Government Civilians Foreign Areas). FEDERAL TAXES: USPSCs are required to pay Federal Income Taxes, FICA, and Medicare ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NON-DISQUALIFYING HANDICAP, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. ATTACHMENT 1 ACQUISITION & ASSISTANCE POLICY DIRECTIVE (AAPD) NO. 06-10 PSC MEDICAL EXPENSE PAYMENT RESPONSIBILITY General Provision 22, MEDICAL EXPENSE PAYMENT RESPONSIBILITY (OCTOBER 2006) (a) Definitions. Terms used in this General Provision are defined in 16 FAM 116 available at http://www.foia.state.gov/REGS/fams.asp?level=2&id=59&fam=0. Note: Personal services contractors are not eligible to participate in the Federal Employees Health Programs. (b) The regulations in the Foreign Affairs Manual, Volume 16, Chapter 520 (16 FAM 520), Responsibility for Payment of Medical Expenses, apply to this contract, except as stated below. The contractor and each eligible family member are strongly encouraged to obtain health insurance that covers this assignment. Nothing in this provision supersedes or contradicts any other term or provision in this contract that pertains to insurance or medical costs, except that section (e) supplements General Provision 25. “MEDICAL EVACUATION (MEDEVAC) SERVICES.” (c) When the contractor or eligible family member is covered by health insurance, that insurance is the primary payer for medical services provided to that contractor or eligible family member(s) both in the United States and abroad. The primary insurer’s liability is determined by the terms, conditions, limitations, and exclusions of the insurance policy. When the contractor or eligible family member is not covered by health insurance, the contractor is the primary payer for the total amount of medical costs incurred and the U.S. Government has no payment obligation (see paragraph (f) of this provision). (d) USAID serves as a secondary payer for medical expenses of the contractor and eligible family members who are covered by health insurance, where the following conditions are met: (1) The illness, injury, or medical condition giving rise to the expense is incurred, caused, or materially aggravated while the eligible individual is stationed or assigned abroad; (2) The illness, injury, or medical condition giving rise to the expense required or requires hospitalization and the expense is directly related to the treatment of such illness, injury, or medical condition, including obstetrical care; and (3) The Office of Medical Services (M/MED) or a Foreign Service medical provider (FSMP) determines that the treatment is appropriate for, and directly related to, the illness, injury, or medical condition. (e) The Mission Director may, on the advice of M/MED or an FSMP at post, authorize medical travel for the contractor or an eligible family member in accordance with the General Provision 10, Travel and Transportation Expenses (July 1993), section (i) entitled “Emergency and Irregular Travel and Transportation.” In the event of a medical emergency, when time does not permit consultation, the Mission Director may issue a Travel Authorization Form or Medical Services Authorization Form DS-3067, provided that the FSMP or Post Medical Advisor (PMA) is notified as soon as possible following such an issuance. The contractor must promptly file a claim with his or her medevac insurance provider and repay to USAID any amount the medevac insurer pays for medical travel, up to the amount USAID paid under this section. The contractor must repay USAID for medical costs paid by the medevac insurer in accordance with sections (f) and (g) below. In order for medical travel to be an allowable cost under General Provision 10, the contractor must provide USAID written evidence that medevac insurance does not cover these medical travel costs. (f) If the contractor or eligible family member is not covered by primary health insurance, the contractor is the primary payer for the total amount of medical costs incurred. In the event of a medical emergency, the Medical and Health Program may authorize issuance of Form DS-3067, Authorization for Medical Services for Employees and/or Dependents, to secure admission to a hospital located abroad for the uninsured contractor or eligible family member. In that case, the contractor will be required to reimburse USAID in full for funds advanced by USAID pursuant to the issuance of the authorization. The contractor may reimburse USAID directly or USAID may offset the cost from the contractor’s invoice payments under this contract, any other contract the individual has with the U.S. Government, or through any other available debt collection mechanism. (g) When USAID pays medical expenses (e.g., pursuant to Form DS-3067, Authorization for Medical Services for Employees and/or Dependents), repayment must be made to USAID either by insurance payment or directly by the contractor, except for the amount of such expenses USAID is obligated to pay under this provision. The Contracting Officer will determine the repayment amount in accordance with the terms of this provisionand the policies and procedures for employees contained in 16 FAM 521. When USAID pays the medical expenses, including medical travel costs (see section (e) above), of an individual (either the contractor or an eligible family member) who is covered by insurance, that individual promptly must claim his or her benefits under any applicable insurance policy or policies. As soon as the individual receives the insurance payment, the contractor must reimburse USAID for the full amount that USAID paid on the individual’s behalf or the repayment amount determined by the Contracting Officer in accordance with this paragraph, whichever is less. If an individual is not covered by insurance, the contractor must reimburse USAID for the entire amount of all medical expenses and any travel costs the contractor receives from his/her medevac provider. (h) In the event that the contractor or eligible family member fails to recover insurance payments or transfer the amount of such payments to USAID within 90 days, USAID will take appropriate action to collect the payments due, unless such failure is for reasons beyond the control of the USPSC/dependent. (i) Before departing post or terminating the contract, the contractor must settle all medical expense and medical travel costs. If the contractor is insured, he or she must provide proof to the Contracting Officer that those insurance claims have been submitted to the insurance carrier(s) and sign a repayment agreement to repay to USAID any amounts paid by the insurance carrier(s).
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