SOLICITATION NOTICE
X -- Conference services at a resort location in Summit County, Colorado.
- Notice Date
- 4/10/2009
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Department of the Army, Army Contracting Agency, North Region, ACA, Fort Carson, ACA, Fort Carson, Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor, Fort Carson, CO 80913-5198
- ZIP Code
- 80913-5198
- Solicitation Number
- W911RZ09T0170
- Response Due
- 4/14/2009
- Archive Date
- 6/13/2009
- Point of Contact
- franklinaw, 719-526-0813<br />
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Fort Carson intends to award a Firm-Fixed-Price Contract for conference services in Summit County, Colorado. The North American Industrial Classification System (NAICS) code for this procurement is 721110. This solicitation will end on 14 April 2009, 2:00 p.m. Mountain Time. The contractor shall only invoice for and be paid for the amount of guests confirmed by the government point of contact within 72 hours in advance of the retreat. All recreational activities and incidental room charges are to be paid for by the individuals and not billed against this purchase order. Please provide unit pricing for Contract Line Item Numbers (CLINS) as outlined below. The quantities identified in this announcement are estimates used for evaluation purposes only and do not necessarily represent the total numbers ordered. CLIN 0001 Lodging Rooms = $______per night X 60 rooms X 2 nights = $______( room rate includes all resort lodging and parking fees) All meal prices shall include all surcharges in the quoted unit price CLIN 0002 Breakfast = $______ per adult X (ages 12 and older) X 132 persons X 2 days = $______ CLIN 0003 Breakfast = $ _____ per child (ages 2-6) X 25 children X 2 days = $_______ CLIN 0004 Breakfast= $______ per child (ages 7-11) X 13 children X 2 days = $_______ CLIN 0005 Lunch = $ ______ per adult (ages 12 and older) X 132 persons = $_______ CLIN 0006 Lunch = $ ______ per child (ages 2-6) X 25 children = $_________ CLIN 0007 Lunch = $ ______ per child (ages 7-11) X 13 children = $ ________ CLIN 0008 Dinner = $______ per adult (ages 12 and older) X 132 persons X 2 days = $ ________ CLIN 0009 Dinner = $______ per child (ages 2-6) X 25 children X 2 days = $_________ CLIN 0010 Dinner = $_______ per child (ages 7-11) X 13 children X 2 days = $ ________ CLIN 0011 Childcare = $______ per hour (ages 0-3) X 12 children X 6.5 hrs = $ ________ CLIN 0012 Childcare = $______ per hour (ages 4-7) X 13 children X 6.5 hrs = $________ CLIN 0013 Childcare = $ _____ per hour (ages 8-13) X 25 children X 6.5 hrs = $________ CLIN 0014 Total Conference Room Fees = $___________ CLIN 0015 Total Audio Visual Fees = $ __________ Statement of Work The period of performance is 24-26 April 2009. Guests will check in on 24 April and checkout on 26 April. 1.The maximum numbers for this retreat are as follows: 120 adults and 50 Children, ages 0 to 13 years old. 2.The vendor shall provide a maximum of 60 sleeping rooms. The sleeping rooms shall include a queen-sized bed or larger for the adults, beds for the children and private baths. The room shall also include a refrigerator and television. Families need to be provided a private room that allows them to live like a family (i.e. church camps with bunk beds and group housing are NOT acceptable). 3.The vendor shall provide buffet meals with beverages and coffee breaks during as follows: a.Friday April 24: i.Adult Dinner ii.Children Dinner b.Saturday April 25: i.Adult Breakfast ii.Children Breakfast iii.Adult Lunch iv.Children Lunch v.Adult Dinner vi.Children Dinner vii.Coffee Breaks for the adults (0830-1130) c.Sunday April 26: i.Adult Breakfast ii.Children Breakfast iii.Coffee Breaks for the adults (0830-1030) 4.The vendor shall provide a conference room for training on Friday night (1900-2030), Saturday (0830-1130) and Sunday mornings (0830-1030 hrs) to accommodate 120 adults. The room shall be furnished with round tables, chairs, audio, podium with microphone, proxima projector and screen, and DVD capability. The conference room shall have air-conditioning and heating capability for climate control. The vendor shall provide computer connectivity with audio and video capability for government provided computers. 5.The vendor shall provide a separate conference room located in the same building in close proximity to the meeting room to accommodate vendor-provided childcare services. Services are required to be performed by a licensed childcare provider. Services are required on Friday (1900-2030), Saturday (0830-1130) and Sunday (0830-1030). This room will be conducive to setting up a children's activities area. The vendor shall provide computer connectivity with audio and video capability and a large TV and DVD player. The vendor shall provide all equipment for the childrens activities. 6.CONTRACTOR QUALIFICATIONS AND SPECIFICATIONS: a.The vendor shall be located within Summit County. The vendor shall be capable of providing all services and facilities listed in this Statement of Work on premise. The vendor shall have on-site recreational facilities and be located within 20 miles of restaurants, shops and operating ski lifts. The following provisions and clauses will be in the contract and may be viewed at http://farsite.hill.af.mil/. Provisions: 52.212-1 (Instructions to Offerors- Commercial Items), 52.212-2 (Evaluation Commercial Items), 52.212-3 (Offeror Representations and Certifications Commercial Items) Clauses: 52.204-7 (Central Contractor Registration), 52.212-4 (Contract Terms and Conditions Commercial Items), 52.212-5 (Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items), 52.219-28 (Small Business Representation), 52.222-3 (Convict Labor), 52.222-21 (Prohibition of segregated facilities), 52.222-26 (Equal Opportunity), 52.222-35 (Equal Opportunity for Special Disabled Veterans), 52.222-36 (Affirmative Action for Workers with Disabilities), 52.222-37 (Employment Reports on Special Disabled Veterans), 52.222-50 (Combat Trafficking in Persons), 52.232-33 (Payment by Electronic Funds Transfer Central Contractor Registration) or 52.232-36 (Payment by Third Party), 52.233-3 (Protest After Award), 52.233-4 (Applicable Law for Breach of Contract Claims), 52.252-2 (Clauses Incorporated by Reference), 252.212-7001 (Contract Terms and Conditions required to implement statues or executive orders), 252.225-7001 (Buy American Act and Balance of Payments), 252.232-7003 (Electronic Submission of Payment Requests) The Government will award a purchase order resulting from this solicitation to the responsible offeror whose technically acceptable offer conforming to the solicitation will be most advantageous to the government, price and other factors considered. The following factors shall be used to evaluate offers: price, capabilities, and past performance. To be eligible for an award, contractor must be registered in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A DUNS (Dun and Bradstreet) number is required in order to register. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.ef.mil/index.html. All responses must be received by 2:00 p.m. Mountain Time on 14 April 2009. Quotes can be faxed to (719) 526-4490 attn: Amy Franklin, or e-mailed to amy.w.franklin@us.army.mil. An official authorized to bind your company shall sign the quote. The childcare plan and food and beverage menus must be submitted with the quote. Questions concerning this solicitation should be addressed to Amy Franklin, Contracting Officer, and e-mailed to amy.w.franklin@us.army.mil, all questions or inquires must be submitted in writing prior to 2:00 p.m. Mountain Time, 13 April 2009. Phone calls will not be accepted.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=bd0a9440790f8a47268dfbfadfc57afa&tab=core&_cview=1)
- Place of Performance
- Address: ACA, Fort Carson Directorate of Contracting, 1676 Evans Street, Building 1220, 3rd Floor Fort Carson CO<br />
- Zip Code: 80913-5198<br />
- Zip Code: 80913-5198<br />
- Record
- SN01790754-W 20090412/090410220810-bd0a9440790f8a47268dfbfadfc57afa (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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