PRESOL | 70 | VTC Renovation Project

FBO DAILY ISSUE OF APRIL 12, 2009 FBO #2694
SOLICITATION NOTICE

70 -- VTC Renovation Project

Notice Date: 4/10/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 334119 — Other Computer Peripheral Equipment Manufacturing
Contracting Office: Defense Information Systems Agency, Procurement Directorate, DITCO-Scott, 2300 East Dr., Building 3600, Scott AFB, Illinois, 62225-5406, United States
ZIP Code: 62225-5406
Solicitation Number: F3ST958337GC01
Archive Date: 5/13/2009
Point of Contact: Tara D Whitaker, Phone: 618-229-9485
E-Mail Address: Tara.Whitaker@disa.mil
Small Business Set-Aside: N/A
Description:  Referance #: F3ST958337GC01 The Defense Information Technology Contracting Organization (DITCO), Contracting Division, HardwareSection (DITCO/PL8322), 2300 East Drive, Scott AFB IL 62225-5406, intends to issue a combined/synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This acquisition is for the purchase of a VTC Studio Renovation Project. Please see the attached Statement of Work and CLIN list for specfic tasks, expectations and deliverables. Period of performance is 2 months. Delivery is to USTRANSCOM at Scott AFB, IL. 62225. This requirement is not set-aside. Contract award cannot be made to any contractor not enrolled in the Department of Defense (DOD) Central Contractor Registration (CCR) program. The CCR website is http://www.ccr.gov. Vendors providing quotes must be authorized resellers of Sun. Only one award will be made for this requirement. You must provide pricing for all items in the request or your quote will not be accepted. A site survey is scheduled for April 21, 2009. You must contact me with your interest to participate. All quotes are due NLT 28 April 2009, 10am CST. Questions will be accepted until 22 Apr 2009, 3pm CST. Please contact Tara.Whitaker@disa.mil with questions. Evaluation of quotes will be conducted using Simplified Acquisition Procedures per FAR Part 13.106. The evaluation criterion is: TECHNICAL ACCEPTABLENESS(1) AND PRICE (2). PROVIDE THE FOLLOWING CONTRACTOR INFORMATION ON YOUR SUBMITTED QUOTE: 1. DUNS Number _________________________________________ 2. TIN Number ___________________________________________ 3. CAGE Code ___________________________________________ 4. Contractor Name ______________________________________________________ 5. Payment Terms (net 30) or Discount _____________________________________ 6. Delivery Date _________________________________________ 7. Business Size (i.e. small, women-owned, etc.)______________________________ 8. Point of Contact & Phone Number________________________________________ 9. Fax Number _____________________________________ 10. Email address___________________________________________________ 11. FOB (destination or origin)_______________________________________ PRICING FOR ALL LINE ITEMS IS REQUIRED. ITEM # DESCRIPTION QTY UNIT Request brand name or equal products from only original manufacturers or authorized resellers. 1 Projector - 5000 Lumens 1080p native (Mitsubishi Part No. FL7000U) With: - Qty 2 bulb (Mitsubishi Part No. VLT-XL6600LP) - short throw zoom lens (Mitsubishi Part No. OL-X500SZ) - mount (Chief Part No. RPA023) 3 Each 2 Table Pop-up (Extron Part No. HSA822MS) 2 Each 3 Sources With: -CODEC (Tandberg Maestro w/Precision HD Camera Part No. 115900) -1 yr customer core services (Tandberg Part No. 115900V31D) -Natural Presenter Package (Tandberg Part No. 113823NPP) - Multisite Option (Tandberg Part No. 113823MS) -2 Mbps ISDN/EXT 6 Mbps IP (Tandberg Part No. 1138563) -Tuner (Extron Part No. AVT 100N 60-647-01) -SVCR JVC Professional (JVC Part No. SR-V101US) -HD DVD/Blu-ray player (Denon Part No. DVD-3800BDCI) -DVD recorder (Toshiba Part No. D-R410) -Stereo Amplifier QSC (Stereo Amplifier Part No. CS302) 1 Each 4 Switching With: -Modular Fiber Optic Frame (Extron Matrix 6400 Part No. 60878-01) -QTY 2 Fiber Matrix I/O Board (Extron Part No. 70-649-01) -QTY 4 Fox 500 RX (Extron Part No. 60-859-21) -QTY 6 Fox 500 TX pair DVI (Extron Part No. 60-859-11) -QTY 9 Fox 500 TX/RX pair RGB (Extron Part No. 60-746-01) 1 Each 5 AUDIO With: -Qty 3 Audio Processor ClearOne XAP-800 (Part No. 910-151-101) -Telephone Hybrid ClearOne TH2 ( Part No. 910-151-301) -QTY 8 Table Microphones Crown ( Part No. PCC 170SW) -8 Ch Amp Crown (Part No. CTS8200) 1 Each 6 Video With: -S-Video to RGB Scaler Extron IN1502 ( Part No. 60-726-01) -QTY 2 VGA to RGB Converter ( Part No. 60-289-01) 1 Each 7 Control With: -Crestron Pro2 Control Processor (Part No. Pro2) -Ethernet Interface (Part No. C2ENET-2) -QTY 3 Volume Control Board (Part No. C2VEQ-4) -IR Interface (Part No. C2IR-8) -QTY 2 15 Button Wireless Remote ( Part No. CNRF15A) - 2-Way Wireless Remote Interface ( Part No. STRFGWX) -1-Way Wireless Remote Interface ( Part No. CNRFGWA) -QTY 4 Mouse/Keyboard Interface ( Part No. CNMK) - Wireless Touchpanel ( Part No. STX-1700C) -QTY 2 Lectern Touchpanel/w faceplate and mount ( Part No. TPS-4000L) -Tilt Touchpanel 10" ( Part No. TPS-4000) - Touchpanel ( Part No. TPS-15B) -Power Supply 300 Watt (Part No. C2N-SPWS300) 1 Each 8 Power Sequencer/Conditioner Furman ( Part No. PS-Pro 20 Amp) 1 Each 9 Cabinet With: - Qty 2 Equipment Racks Middle Atlantic ( Part No. MRK 4426) -Qty 2 Rail Kits (Part No. MV-RR44) -Side Channels (Part No. SPN-44-267) -Qty 2 Top Mount with 4 4.5" Fans (Part No. MW-4FT) -QTY 2 Caster Base ( Part No. CBS-MRK-26) -QTY 4 Vertical Power Strip ( Part No. PD 620-NC) -QTY 4 Vertical Power Strip ( Part No. PD 620-NC) -Drawer ( Part No. D3) -Equipment Racks Middle Atlantic (Part No. 5-14 Slim 5 Series) 1 Each 10 Speakers With: -QTY 2 Subwoofer JBL (Part No. LSR4312SP) -QTY 6 Surround R-H -QTY 11 Ceiling Speakers Bose 2 Each 11 Misc. Cables, Connectors, and misc. 1 Lot 12 Installation 1 Lot 14 System Programming 1 Lot 15 One Year On-Site Warranty 1 Each STATEMENT OF WORK (SOW) 1. Task Monitors (TMs). a. Primary TM. b. Alternate TM. 2. Task Order Title. United States Transportation Command Global Command and Control Center (GCCC) Renovation Project 3. Background. The GCCC requires an AV system, lighting, A/V switching system, and secure IP VTC capabilities for day-to-day operations. The room will seat approximately 30 people and an adjacent equipment/operator room. The system shall incorporate three High-Definition (HD) rear projectors, four flat-panel Liquid Crystal Displays (LCDs), voice-lifting, lighting, six government furnished computers,VCR, DVD recorder, Blue-Ray and program sound audio system, secure IP VTC capabilities, equipment racks if required, control system, touch-panels, proper lighting with integrated controls for touchpanel and wall mounted operation, audio video matrix switcher, table pop-ups, and a complete rewiring of the AV and VTC system. 4. Objectives. Installation of a completely integrated system that allows the government the capability to conduct briefings using audio, video, lighting, computer switching, and VTC components in the GCCC. 5. Scope. The United States Transportation Command (USTRANSCOM) requires services, non-personal, to install the audio visual system for the Global Command, Control, Communications and Computer Systems (C4S) Coordination Center (GCCC). The GCCC requirements include installing high-level briefing capabilities into a network operations center and removing the existing outdated Audio-Visual (AV) equipment. Additionally, a requirement for a portable Video Teleconferencing (VTC) unit exists that can be set-up quickly for contingencies and stored in the projector room when not in use. The GCCC is located in Building 1961, Scott AFB, IL. The installation of the conference room will include installing new equipment to meet the existing capabilities and additional requirements outlined in this document. The contractor shall be responsible for the selection, procurement, installation, and setup of all hardware and equipment necessary to complete the tasks defined by this Statement of Work (SOW). The effort shall include any labor, equipment, hardware, and wiring needed to interconnect the audio-visual (AV), lighting, briefing, and VTC components as well as all software programming. At the completion of the tasks, the contractor shall provide one-time training on the operation and first line troubleshooting of the AV and VTC systems. It is also requested that the contractor provide a proposal for optional years maintenance for the entire AV/VTC system included in this SOW. · Task Area 1 – Install High Definition VTC System · Task Area 2 – Install Display System · Task Area 3 – Install Audio System · Task Area 4 – Install Presentation Control System · Task Area 5 – Install Digital Signal Video Switching · Task Area 6 – Provide Presentation Components · Task Area 7 – Provide Cabinetry · Task Area 8 – Provide Warranty · Task Area 9 – Provide Training 6. Specific Tasks. The GCCC upgrade will increase the current briefing and VTC capabilities. The contractor shall provide the services to accomplish all capabilities as outlined in this SOW. The contractor shall provide all management, personnel, equipment, tools, materials, supervision, transportation, and other items and services necessary to provide a professional and error free VTC and AV briefing facility. The system must include the ability to project large screen High-Definition (HD) images to be defined as 1080p minimum resolution and provide the ability to support multi-media presentations/briefs. The system must consist of all digital signaling to the maximum extent possible. Up conversion and scaling equipment must be avoided unless absolutely necessary. No composite video or S-video sources into the video switching system will be acceptable. All new equipment for the AV and VTC components shall be Contractor Furnished Equipment (CFE) and accomplished as necessary to achieve a command presentation system with both a classified and unclassified VTC capability. Components chosen must be of professional/commercial quality and all industry AV standards must be met. The installation must adhere to all audio-visual standards as set forth by the Certified Technology Specialists (CTS) Code of Ethics and Conduct. All equipment necessary to complete the tasks herein shall be CFE. The contractor is responsible for all electrical wiring and HVAC work required to complete the project. The contractor must coordinate all electrical work with the facility manager. The contractor shall deliver, install, integrate, test, and provide training for the operation and care of the integrated system. The contractor may view the conference room and is encouraged to perform a site-survey of the facility prior to the start of the project to validate the tasks covered in this SOW and determine the completeness of the task list.. 6.1. Task 1 – Install VTC Install, mount, program, and make appropriate connections to integrate a new portable secure IP VTC system in the GCCC that meets or exceeds the Tandberg model Profile Maestro MXP system with the precision HD Camera. 6.1.1 Subtask 1 - The contractor shall integrate, install, and program the VTC system. The system shall have the capability to send and receive HD and be packaged to be portable enough to easily fit through doorways. The system should be capable of a minimum of 6 Mbps over IP, have multi-site capabilities, and include a graphics support package similar to the Tandberg Natural Presenter Package. The system will be self-contained with integral microphones and camera. The VTC unit shall be capable of allowing the inbound video and audio to be routable through the rooms A/V briefing system. The VTC unit requires remote control to operate the Coder/Decoder (CODEC) functions while also controlling the focus, pan, tilt, and zoom capabilities of the camera. An identical, additional remote control for the CODEC will be provided by the vendor. The VTC system shall meet or exceed all Joint Interoperable Test Center (JITC) certifications and be on the recommended Defense Information Services Network (DISN) DISN Video Services (DVS) list. The VTC equipment shall meet all of H.320, H.323, H.263, H.264, G.711, and G.722 standards. 6.1.2 Subtask 2 - – Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor upon completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.1.3. Subtask 3 - All software programming necessary to install the VTC system into the AV system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.2. Task 2 – Install Display System Install, mount, program, and make appropriate connections for the display system. The contractor shall integrate, program, and mount three native HD rear projectors (CFE) in the equipment room that provide a minimum of 3000 lumens and run in a native 1080p HD resolution. The contractor must provide the appropriate lenses and mounting hardware for the three mounted projectors. The contractor will also supply three additional projectors of same manufacturer and model with the appropriate lenses for bench stock purposes. The display system must be configured to provide viewing for the maximum viewing distance given the limitations of the existing screen size. The system video will be routed through a digital video matrix switching system (CFE) so that all video sources will be routable to the three main projectors (CFE) as well as any of the existing flat-panel LCDs in a digital format. The four existing LCD monitors shall be integrated, connected, and programmed into the display and video switching system. The contractor will be responsible to provide all necessary hardware to integrate the video distribution system. 6.2.1. Subtask 1 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.2.2. Subtask 2 - All software programming necessary to install the display and projection system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.3. Task 3 – Install Audio System The contractor will install, mount, program, make appropriate connections, and provide a DVD player/recorder (CFE), VCR (CFE), six computers (GFE), Blue-Ray player (CFE), and two new table pop-ups that provide two network connections, power, phone, stereo audio, and DVI-I video (CFE) inputs in the table, and an auxiliary wall plate for the portable VTC system inputs to the A/V system. The system will be comprised of ceiling speakers (CFE), mixers (CFE), amplifiers (CFE), audio conditioners (CFE), and an audio routing/switching system (CFE), receivers (CFE), and microphones (CFE) for voice-lift and program audio. Ceiling speakers shall be mounted, integrated, and zoned and in sufficient quality and quantity to provide a professional audio distribution service. Zoning of the speakers for the audio system will be required to function with the microphones without feedback, echoing, or noise during briefings and VTCs. Three speaker zones shall have separate volume controls and be controlled from the touchpanels (CFE). The system must be integrated into the control system with an appropriate number of volume control boards. The contractor will integrate, program, and mount two or more audio mixer/conditioners that meet or exceed the ZAP model ZAP-800 audio mixer. The contractor will integrate, program, and mount audio amplifier(s) that meets or exceeds the Crown model CTS8200 specifications. The audio routing shall allow for controlling source audio mixing from the three main screens as follows: Left; Right; Center; Left and Center; Left and Right; Center and Right; Left, Center, and Right. 6.3.1. Subtask 1 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.3.2. Subtask 2 - All software programming necessary to install the source components and audio system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must be free of any compiling errors and warnings. 6.4. Task 4 – Install Presentation Control System Install a presentation control system (CFE) that meets or exceeds the Crestron model PRO2 specifications. The control system will be mounted, integrated, and programmed to provide controls for lighting (CFE), microphones, signaling, computer mouse and keyboard (presentation slide) controls for two computers (GFE) and video routing for six computers (GFE), VTC (CFE), and all room AV sources. The control system will include the necessary volume controls (CFE), network capability (CFE, Crestron E-control), power, and other interface equipment (CFE) to integrate and control the entire conference room from any of the touchpanels (CFE). The contractor will install, integrate wire, and program two color 10.4” table top tilt touchpanels that meet or exceed the Crestron model TPS-4000 specifications. The touchpanels will be configured in a similar fashion as other touchpanels throughout the command. A copy of the touchpanel screen can be provided for use as a template in programming. The contractor will provide three handheld remotes (CFE) programmed and etched for left with forward and back, right with forward and back, and center with forward and back. The system must also include the necessary interface equipment (CFE) to control keyboard and mouse functions (Similar to the Crestron model CNMK) for six Government furnished computers. It is important to note that the interface devices chosen for this function must not require software to be placed on the computers. The interfaces will allow the presenter to advance slides on the appropriate machine during presentations with the afore mentioned remote controls. The system will also require a network interface card (CFE) for managing and troubleshooting system functions remotely from the control system and all other conference room equipment. The contractor shall provide a professional conference room and VTC system which will be installed, integrated and programmed to operate with the control system touchpanels as well as wall switch controls (CFE). Presentationlighting (CFE) will be controlled from the control system to provide, at a minimum, four preset presentation levels. These will include at a minimum VTC, briefing, full, and video. It will be necessary to provide, program, and install wall mounted lighting controls (CFE) for the system as well with these presets to replace the existing controls. 6.4.1. Subtask 1 - The A/V switching system shall be integrated into the control system to allow video routing from all sources to all seven displays. The contractor is responsible for all new cabling, wiring, and connectors required to accomplish this task. 6.4.2. Subtask 2 - The lighting system shall be integrated into the control system to provide for a minimum of four preset lighting levels and dimming controls for incandescent lighting. The contractor is responsible for all new cabling, wiring, and connectors required to accomplish this task. 6.4.3. Subtask 3 - All software programming necessary to integrate the control system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must free from any compiling errors and warnings. 6.4.4 Subtask 4 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. Equipment with greater capabilities may be accepted after review by USTRANSCOM personnel. 6.5. Task 5 – Integrate table Pop-ups The contractor will integrate, mount, and install two new table pop-ups (CFE) to provide connections for digital video (DVI-I) with Video Graphics Array (VGA) adapters (CFE), network, phone, power, and audio will be installed in the existing tables. The system should be configured in a manner that will minimize exposure of the wire runs from the table to the control and switching system. The table pop-ups must be intergraded into the conferencing suite and have the capability to temporarily connect a laptop for presentations. The contractor will also install a wall-plate in the front wall to allow the portable VTC unit to be connected into the A/V system for audio and video distribution. The contractor is responsible for all new cabling, wiring, and connectors required to accomplish this task. 6.5.1. Subtask 1 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.6. Task 6 – Install Digital Signal Video Switching System The contractor shall install a optical digital signal video switching system (CFE) that meets or exceeds the Extron model Fiber Matrix 6400 with sufficient number of I/O boards for system operation. The contractor shall install an audio routing system (CFE) matching the number of inputs of the video switch with a sufficient number of outputs to source to all audio requirements. The audio and video routing systems will route all sources to all monitors, VTC CODECs, and speakers in the system. Any unused inputs or outputs on the system will also be programmed as a useable input or output on the control system and capable of being routed from the touchpanel as input aux1, aux2, aux3,…output aux1, output aux2, output aux 3… Video and audio routing through the switching systems will be controlled by the control system and the operator will be given the option for display capability. The switching system must be capable of switching all video signaling as necessary to deliver source information to the displays and the CODECs. 6.6.1. Subtask 1 - All software programming necessary to integrate the video switching system into the AV system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must free from any compiling errors and warnings. 6.6.2. Subtask 2 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. Equipment with greater capabilities may be accepted after review by USTRANSCOM personnel. 6.7. Task 7 – Provide Presentation Components The contractor shall provide, install, integrate, program and make appropriate connections for an S-VHS VCR (CFE), one DVD recorder/player (CFE), Cable TV tuner (CFE; Extron AVT100N), and one Blue-ray player (CFE) of professional quality. These source components will be integrated into the AV switching and control system in addition to the six computers (GFE) to provide a complete audio-visual, briefing, and VTC system. The DVD recorder/player (CFE) will also be addressed as a display device to the A/V matrix switcher (CFE) for recording conferences. Up-conversion scalers will be required meet the digital signaling requirement for some of these devices. 6.7.1. Subtask 1 - All software programming necessary to integrate the source components into the AV system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must free from any compiling errors and warnings. 6.7.2. Subtask 2 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. 6.8. Task 8 – Provide Lighting The contractor will be responsible for providing a professional lighting system (CFE). As outlined in the control system tasking, presentation lighting will be controlled from the control system to provide, at a minimum, four preset presentation levels and dimming controls for the incandescent lamps. The presets will include at a minimum VTC, briefing, full, and video lighting presets. It will be necessary to provide, program, wire, and install wall mounted lighting controls (CFE) as well as the touchpanel controls with these presets. The contractor is responsible for all electrical wiring and coordinating with the building facility manager to ensure all building and electrical codes are met for this tasking. Mounting of lighting panels must be coordinated with the facility manager and the program manager. 6.8.1. Subtask 1 - All software programming necessary to integrate the lighting system into the AV control system must be accomplished by a manufacturer certified programming technician. The contractor is responsible for providing certificates and documentation for the programming technician. A modifiable copy of the programming code must be delivered to the government and the government retains ownership of the code with all rights. All programming code must free from any compiling errors and warnings. 6.8.2. Subtask 8 - Ensure all cables/wires are compatible with all associated equipment and components. The contractor shall neatly bundle, strap, and support wiring at all locations. The contractor shall bundle classified cables/wires separate from unclassified cables/wires. The contractor shall bundle microphone, line-level, and power cables separately from each other. The contractor shall identify and sequentially mark all equipment wiring using wire markers at both ends of the cable and identify in the “as-built” drawings furnished to the government by the contractor completion of the installation. Markers shall be permanently secured with clear heat shrink tubing. Equipment with greater capabilities may be accepted after review by USTRANSCOM personnel. 6.8.3. Subtask 3 - The contractor is responsible for all electrical wiring required to complete the project. The contractor must coordinate all electrical work with the facility manager. 6.9. Task 9 – Provide Cabinetry The contractor will provide the necessary cabinetry/equipment racks (CFE) to house all of the equipment defined in this SOW. The contractor will be required to ensure that the cabinetry will provide sufficient space, cooling, and electrical requirements for the equipment housed inside. The contractor is responsible for all electrical wiring, HVAC routing to the cabinets and must coordinate with the facility manager and program manager on placement and wiring and HVAC work. Existing AV equipment rack may be reused for these purposes if it is of sufficient size and meets all electrical and cooling requirements for the equipment enclosed. 6.10. Task 10 – Provide Warranty The contractor shall provide all warranty information and user manuals to the government. The contractor shall provide maintenance on 100 percent of all work performed for a period of 1 year following the date of acceptance to include any necessary adjustments to the VTC equipment. The contractor shall provide 24-hour maximum on-site response time for emergency maintenance for all work performed. The contractor may submit proposals for optional years maintenance for USTRANSCOM’s consideration. Proposals for optional years maintenance must be separate and a copy provided directly to the program manager (in addition to contracting.) 6.11. Task 11 – Provide Training Provide training on the operation and capabilities of the conference room. The training shall be a minimum of 2 hours for approximately eight individuals. The training shall encompass normal system operation and first-line troubleshooting for the entire system. The training shall also familiarize users with the operation, troubleshooting, and/or operating manuals for the system. All user, troubleshooting, and/or operating manuals are to be delivered to the government. The contractor will provide reference cards or quick look manual to allow the operator(s) the ability to quickly review CODEC menu settings. The cards or manual should be laminated and a reproducible soft copy of the information must be provided to USTRANSCOM. 7. Place of Performance. Work will be performed in the GCCC located in Building 1961, Scott AFB, IL. Contractor personnel will be escorted while on site. All site visits shall be prearranged to ensure available escorts to the site are available. 7.1. The contractor must coordinate with the TM to schedule times and access to the installation areas. The contractor shall leave the work areas in a clean condition at the end of each day’s work. After completion of the tasks in this SOW, and before government acceptance, the contractor shall clean the facilities removing all debris left by the contractor from walls, floors, or ceiling, or from other areas of the building used or traversed by the contractor. 7.2. Contractor must comply with the requirements of Paragraph 10, Security. 7.3. The contractor is not authorized to have an employee begin work until contractor has received written notification from the TM that the employee has met all prerequisites, including all security-related prerequisites. 7.4. Immediately upon becoming aware of a contractor employee terminating employment for any reason (voluntary or involuntary, projected or after-the-fact), Project Managers are required to notify the TM. 8. Period of Performance. The period of performance for the base period is 30 April 2009 through 30 June 2009. This is a firm fixed price task order. 9. Delivery Schedule. All deliverables are to be provided in a Government/Contractor agreed format. The Contractor shall provide one each soft copy (via e-mail, if available) and one each hard copy to the Quality Assurance Personnel (QAP). All deliverables shall be in the most current Government-supplied version of Microsoft Office, and shall be delivered electronically via e-mail or via paper copy to the QAP as required. Materials and documentation delivered under this statement of work become the property of the Government. Para Deliverable Title Distribution Schedule 6.1. – 6. As-built schematics, wiring diagrams, and component lists USTCJ6-XI and OMV 5 working days after install 6.1. – 6. Programming code USTCJ6-XI and OMV 5 working days after install 6.9. Operation, troubleshooting, and user manuals USTCJ6-XI and OMV Day of install 6.8. Warranty information USTJ6-OMV Day of install 6.9. Training USTJ6-XI and OMV 1 day after install 6.8. Maintenance Standard As required SECTION 2. SERVICE DELIVERY SUMMARY Performance Measure PWS Para Threshold Provide warranty. 6.10 100% Provide equipment warranties and manuals 6.1. - 6.9 95% On-call services: non-duty hours, 7 days a week, with an on-site response time of less than 24 hours. 6.10. 98% Provide programming codes and as-built diagrams. 6.1. - 6.8 100% Provide a quality installation with error free briefing capabilities 6.3. 100% 10. Security. The Contractor shall follow and meet the security requirements in the DD Form 254. Contractor shall provide personnel with clearances commensurate with the DD 254, Department of Defense Contract Security Classification Specification. 10.1 Access to Government Property and Facilities. The contractor will not be allowed non-escorted access to government buildings on Scott AFB and other sites consistent with task requirements. The contractor may enter facilities where escorted access is mandatory. If this is the case, the contractor will notify the Government before entering the facility for escort. Access to government facilities, documents, and systems shall be in accordance with DD Form 254, Department of Defense. 10.2 Physical Security. The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. An identification badge and car pass will be provided to the contractor for use over the duration of the SOW. 10.3 Lock Combinations. The contractor shall protect access to all government provided lock combinations to preclude unauthorized entry. The contractor is not authorized to record lock combinations without written approval by the task monitor. Records with written combinations to authorized secure storage containers, secure storage rooms, or certified vaults, shall be marked and safeguarded at the highest classification level as the classified material maintained inside the approved containers. 11. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). The Government will furnish or make available to the contractor any mutually agreed upon documentation, software, hardware, and equipment necessary to accomplish this PWS.. 12. Other Pertinent Information or Special Considerations. a. Identification of Possible Follow-on Work. None b. Identification of Potential Conflicts of Interest (COI). There are no known conflicts of interest in the performance of this task order. c. Identification of Non-Disclosure Requirements. N/A d. Packaging, Packing and Shipping Instructions. Ship all necessary equipment to Richard Stout 418 Missouri Street; Building 4157; Scott AFB, IL 62225 e. Inspection and Acceptance Criteria. See Appendix B. f. Personnel Experience/Knowledge: Contractor personnel shall have k nowledge of secure/non-secure VTC, audio-visual, computer systems and related computer concepts, principles, and practices related to DOD computer network operations and environment. Key areas include, but are not limited to, the following: a. Knowledge of related VTC systems to include dial-up, IP, and dedicated communication paths b. Experience with programming audio-visual control systems, A/V switching devices, and IMUX’s c. Experience in training experienced facilitators with the operation and troubleshooting of various VTC and AV related equipment d. Ability to communicate effectively, both orally and in writing e. Certifications : The contractor must be an Authorized Crestron Reseller and shall provide documentation from Crestron as such. The contractor’s Crestron programmer must have attended at least one Crestron Advanced Training class in the past 24 months, and must provide a copy of the Crestron certificate as proof. The contractor’s main this project must be a Certified Technology Specialist as recognized by Infocomm International. Proof from Infocomm International must be provided. Advanced Infocomm International certifications such as CTS-D will also be accepted. Contractor must be licensed to sell, install, and program on all equipment provided under this contract. The contractor shall provide all warrantee service on all equipment provided under this contract. The installation will be required to follow all Certified Technology Specialists standards and code of ethics. 13. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition. NOTE: If no boxes are checked; Section 508 does not apply to this acquisition. Technical Standards 1194.21 - Software Applications and Operating Systems 1194.22 - Web Based Intranet and Internet Information and Applications 1194.23 - Telecommunications Products 1194.24 - Video and Multimedia Products 1194.25 - Self-Contained, Closed Products 1194.26 - Desktop and Portable Computers 1194.41 - Information, Documentation and Support The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed. Functional Performance Criteria 1194.31 - Functional Performance Criteria APPENDIX A: DEFINITIONS TERM DEFINITION AV Audio Visual CFE Contractor Furnished Equipment DISN Defense Information Services Network DVS DISN Video Services DVD Digital Video Disk DVI Digital Video Interface GCCC Global Command Control Center GFE Government Furnished Equipment HD High-Definition Hz Hertz IR Infra-red JITC Joint Interoperable Test Center KVM Keyboard Video Mouse PWS Performance Work Statement PRI Primary Rate Interface PTZ Pan Tilt Zoom QAP Quality Assurance Personnel RF Radio Frequency RGB Red Green Blue S-video Super-video TL Task Leader USTRANSCOM United States Transportation Command VCR Video Cassette Recorder VTC Video Tele-Conference XGA eXtended Graphics Array APPENDIX B SECTION 1. GENERAL INFORMATION 1. Acceptance Criteria. 1.1. Upon project completion notification from the contractor, a Government representative will test all equipment installations for desired operation, and compliance with the package. As a prerequisite to acceptance, point-to-point and multipoint VTC test calls shall be accomplished on the DISA Video Services (DVS) network. All deliverables identified in the PWS shall be provided to and accepted by the Government prior to final acceptance. The work area will be inspected for workmanship, completeness, and cleanliness. All work shall meet professional standards. Training required by this PWS will be completed prior to final acceptance. 1.2. Specific criteria for acceptance of deliverables shall be as follows: All documentation shall be in contractor approved format. Neither the Government’s review, approval or acceptance of, nor payment for the services required under this contract shall be construed to operate as a waiver of any rights or any cause of action arising out of the performance of this contract and the contractor shall be and remain liable to the government in accordance with applicable law for all damages to the government caused by the contractor’s negligent performance of any of the services furnished under this contract. 1.3. Test and Acceptance. The contractor shall test the systems installed under this PWS and demonstrate to the government the complete functionality of all components/capabilities. The work area will be inspected for workmanship, completeness, and cleanliness. All work shall meet professional standards. 2. Materials and Equipment. 2.1. Materials. The contractor shall provide all materials, other than GFE provided, essential to making the integrated system operational. All products and materials developed, prepared and/or purchased by the contractor for the use or ownership of the Federal Government becomes the property of the Federal Government. The contractor shall document the transfer of all materials. 2.2. Equipment. The contractor shall ensure all components are compatible with all equipment in the integrated system. The equipment shall have the characteristics and functionality to perform as an integrated AV system. 2.3. Incidental Equipment/Materials. The contractor shall furnish all wiring, cables, connectors, fixtures, woodwork, hardware, and hardware necessary to connect and mount the various components of the integrated system as required for a professional, complete, and operable system. 2.4. Government material removed by the contractor shall be turned over to the QAP for disposition. The contractor shall not dispose of any government property being removed. 3. Period of Performance. 3.1. Final testing and acceptance shall take place no later than 120 days after the contract has been awarded. Working hours must be scheduled with the project manager and the facility manager prior to beginning the upgrade. Hardware delivery and installation shall be coordinated with the TM. 3.2. Hours of work. USTRANSCOM’s normal working hours are from 0730 to 1630 hours Monday through Friday. 4. Place of Performance 1.4.1. Work will be performed in the VTC studio located in Building 1961, Scott AFB, IL. Contractor personnel will be escorted while on site. All site visits shall be prearranged to ensure escorts to the site are available. 4.2. The contractor must coordinate with the TM to schedule times and access to the installation areas. The contractor shall leave the work areas in a clean condition at the end of each day’s work. After completion of the tasks in this PWS, and before government acceptance, the contractor shall clean the facilities removing all debris left by the contractor from walls, floors, or ceiling, or from other areas of the building used or traversed by the contractor. 5. Travel. No travel requirements exist for this PWS. 6. Task Leader (TL). The Contractor shall provide a TL who shall be responsible for the performance of the work. The name of the TL and alternate(s) who shall act for the Contractor when the TL is absent, shall be designated in writing to the Contracting Officer (CO). The Contractor shall ensure all personnel assigned to this contract meet the minimum requirements specified in the Contractor’s proposal, in accordance with the generic resumes provided as part of the Contractor’s staffing approach. 7. Contractor Employees. The Contractor is responsible for providing personnel with expertise in the subject matter areas to comply with the terms of this requirement. The personnel shall be capable of working independently possessing the skills, knowledge, and training to perform the services required by this contract. The Contractor shall identify the minimum technical requirements for each labor category to be used in performance of this contract. 8. Security Requirements 8.1. The Contractor shall acquire all necessary base passes for Contractor personnel. The Contractor shall provide employee identification badges. The Government will provide security badges. All contractor personnel shall prominently display an identification badge at all times when on Government sites while performing work. The security clearance level for this acquisition is UNCLASSIFIED. The contractor shall comply with all appropriate provisions of applicable security regulations. 8.2. The contractor shall safeguard all Government owned equipment and materials in the Contractor’s possession or used in the day-to-day performance of the Contract. 9. Quality Assurance. According to the Inspection of Services clause, Federal Acquisition Regulation (FAR) 52.246-4, dated Aug 1996 the Government will evaluate the Contractor’s performance under this contract. Any action taken by the QAP as a result of surveillance will be according to the terms of this contract. 10. Contractor Furnished Items and Services. Except for those items or services specifically stated in Section 3 as Government-furnished the Contractor shall furnish everything needed to perform this contract. DEPARTMENT OF DEFENSE 1. CLEARANCE AND SAFEGUARDING CONTRACT SECURITY CLASSIFICATION SPECIFICATION a. FACILITY CLEARANCE REQUIRED: Secret (The requirements of the National Industrial Security Program Operating Manual apply to all security aspects of this effort) b. LEVEL OF SAFEGUARDING REQUIRED: None 2. THIS SPECIFICATION IS FOR: (X and complete as applicable) 3. THIS SPECIFICATION IS: (X and complete as applicable) a. PRIME CONTRACT NUMBER a. ORIGINAL (Complete date in all cases) Date (YYMMDD) <img src="file:///D:/DOCUME~1/TARA~1.WHI/LOCALS~1/Temp/msohtml1/08/clip_image001.gif" alt="" width="2" height="45" /> b. SUBCONTRACT NUMBER b. REVISED (Supersedes all previous specs) Revision No. Date (YYMMDD) c. SOLICITATION OR OTHER NUMBER DUE DATE (YYMMDD) c. FINAL (Complete item 5 in all cases) Date (YYMMDD) X F3ST958337GC01 090428 4. IS THIS A FOLLOW-ON CONTRACT? YES NO, If yes, complete the following Classified material received or generated under Preceding Contract Number) _________________ is transferred to this follow-on contract 5. IS THIS A FINAL DD FORM 254? YES NO, If yes, complete the following: In response to the contractors request dated,retention of the identified classified material is authorized for a period of: 6. CONTRACTOR (Include Commercial and Government Entity (CAGE) Code) a. NAME, ADDRESS, AND ZIP b. CAGE CODE c. COGNIZANT SECURITY OFFICE (Name, Address, and Zip Code) 7. SUBCONTRACTOR a. NAME, ADDRESS, AND ZIP b. CAGE CODE c. COGNIZANT SECURITY OFFICE (Name, Address, and Zip Code) 8. ACTUAL PERFORMANCE a. LOCATION b. CAGE CODE c. COGNIZANT SECURITY OFFICE (Name, Address, and Zip Code) USTRANSCOM 508 Scott Drive Scott AFB IL 62225 9. GENERAL IDENTIFICATION OF THIS PROCUREMENT 10. THIS CONTRACT WILL REQUIRE ACCESS TO: YES No 11. IN PERFORMING THIS CONTRACT, THE CONTRACTOR WILL: YEX NO a. COMMUNICATIONS SECURITY (COMSEC) INFORMATION x a. HAVE ACCESS TO CLASSIFIED INFORMATION ONLY AT ANOTHER CONTRACTORS FACILITY OR GOVERNMENT ACTIVITY X b. RESTRICTED DATA x b. RECEIVE CLASSIFIED DOCUMENTS ONLY (not applicable) x c. CRITICAL NUCLEAR WEAPON DESIGN INFORMATION x c. RECEIVE AND GENERATE CLASSIFIED MATERIAL x d. FORMERLY RESTRICTED DATA x d. FABRICATE, MODIFY, OR STORE CLASSIFIED HARDWARE x e. INTELLIGENCE INFORMATION e. PERFORM SERVICES ONLY x (1) Sensitive Compartmented Information (SCI) x f. HAVE ACCESS TO US CLASSIFIED INFORMATION OUTSIDE THE U.S., PUERTO RICO, U.S. POSSESSIONS AND TRUST TERRITORIES x (2) Non-SCI x g. BE AUTHORIZED TO USE THE SERVICES OF THE DEFENSE TECHNICAL INFORMATION CENTER (DTIC) OR OTHER SECONDARY DISTRIBUTION CENTER x f. SPECIAL ACCESS INFORMATION x h. REQUIRE A COMSEC ACCOUNT x g. NATO INFORMATION x i. HAVE TEMPEST REQUIREMENTS x h. FOREIGN GOVERNMENT INFORMATION x j. HAVE OPERATIONS SECURITY (OPSEC) REQUIREMENTS x i. LIMITED DISSEMINATION INFORMATION x k. BE AUTHORIZED TO USE THE DEFENSE COURIER SERVICE x j. FOR OFFICIAL USE ONLY INFORMATION x l. OTHER (specify) See item 13. k. OTHER (Specify) WINNTEL DD Form 254-E, JAN 95 Previous editions are obsolete 12. PUBLIC RELEASE. Any information (classified or unclassified) pertaining to this contract shall not be released for public dissemination except as provided by the Industrial Security Manual or unless it has been approved for public release by appropriate U.S. Government authority. Proposed public releases shall be submitted for approval prior to release DIRECT THROUGH (Specify) to the Directorate for Freedom of Information and Security Review, Office of the Assistant Secretary of Defense (Public Affairs)* for review. *In the case of non-DoD User Agencies, requests for disclosure shall be submitted to that agency. 13. SECURITY GUIDANCE. The security classification guidance needed for this classified effort is identified below. If any difficulty is encountered in applying this guidance or if any other contributing factor indicates a need for changes in this guidance, the contractor is authorized and encouraged to provide recommended changes; to challenge the guidance or the classification assigned to any information or material furnished or generated under this contract; and to submit any questions for interpretation of this guidance to the official identified below. Pending final decision, the information involved shall be handled and protected at the highest level of classification assigned or recommended. (Fill in as appropriate for the classified effort. Attach, or forward under separate correspondence, any documents/guides/extracts referenced herein. Add additional pages as needed to provide complete guidance.) 14. ADDITIONAL SECURITY REQUIREMENTS. Requirements, in addition to NISPOM requirements, are established for this contract. YES NO (If Yes, identify the pertinent contractual clauses in the contract document itself, or provide an appropriate statement which identifies additional requirements. Provide a copy of the requirements to the cognizant security office. Use Item 13 if additional space is required.) See item 13 above and the enclosed SCI addendum. 15. INSPECTIONS. ELEMENTS OF THIS CONTRACT ARE OUTSIDE THE INSPECTION RESPONSIBILITY OF THE COGNIZANT SECURITY OFFICE. (If yes, explain and YES NO identify specific areas or elements carved out and the activity responsible for inspections. Use Item 13 if more space is needed.). 16. CERTIFICATION AND SIGNATURE. Security requirements stated herein are complete and adequate for safeguarding the classified information to be released or generated under this classified effort. All questions shall be referred to the official named below. a. TYPED NAME OF CERTIFYING OFFICIAL b. TITLE Special/Industrial Security Officer d. ADDRESS (Include Zip Code) 17. REQUIRED DISTRIBUTION a. CONTRACTOR b. SUBCONTRACTOR c. COGNIZANT SECURITY OFFICE FOR PRIME & SUBCONTRACTOR d. U.S. ACTIVITY RESPONSIBLE FOR OVERSEAS SECURITY ADMINISTRATION e. ADMINISTRATIVE CONTRACTING OFFICER e. SIGNATURE f. OTHERS AS NECESSARY See item 13 above. DD Form 254-E, Reverse, JAN 95 (S ecurity Guidance, continued The following provisions apply to this requirement: FAR 52.212-1 Instructions to Offerors-Commercial, 52.212-3 Offeror Representations and Certifications-Commercial Items, FAR Clause 52.212-4 Contract Terms and Conditions-Commercial Items, 52.212-5 Contract Terms and Conditions Required to Implement Statues Or Executive Orders-Commercial Items, 52.203-6 Restrictions on Subcontractor Sales to the Government, Alt I, 52.219-8 Utilization of Small Business Concerns, 52.222-3 Convict Labor, 52.222-19 Child Labor, 52.222-21 Prohibition of Segregated Facilities, 52.222-26 Equal Opportunity, 52.222-35 Equal Opportunity for Special Disabled Vets, 52.222-36 Affirmative Action for Workers with Disabilities, 52.222-37 Employment Reports on Special Disabled, 52.225-13 Restriction on Certain Foreign Purchases, 52.232-33 Payment by Electronic Funds Transfer, 52.239-1 Privacy or Security Safeguards, 52.222-22 Previous Contracts & Compliance Reports, 52.243-1 Changes-Fixed Price, 52.252-1 Solicitation Provisions Incorporated by Reference, 52.252-2 Clauses Incorporated by Reference, 52.252-5 Authorized Deviations in Provisions, 52.252-6 Authorized Deviations in Clauses, DFARS 252.204-7000 Disclosure of Information, 252.204-7003 Control of Government Personnel Work Product, 252.211-7003 Item Identification and Valuation, 252-212-7001 Contract Terms and Conditions, 252.243-7001 Pricing of Contract Modifications, 52.204-9000 Points of Contact, 252.232-7003 Electronic Submission of Payment Requests, 52.232-9000 Wide Area Workflow, 52.203-11 Certification and Disclosure Regarding Payments to Influence Certain Foreign Transactions, 52.203-12 Limitations on Payments to Influence Certain Federal Transactions, 52.204-4 Printed or Copied Double-Sided on Recycled Paper, 52.215-20 Requirements for cost or Pricing Data or Information Other Than cost or Pricing Data, 52.227-2 Notice and Assistance Regarding Patent and Copyright Infringement, 52.232-17 Interest, 52.242-13 Bankruptcy, 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country, 252.209-7004 Subcontracting With Firms That Are Owned or Controlled by the Government of a Terrorist Country, 252.212-7000 Offeror Representations and Certifications-Commercial Items, and 52.217-8 Option to Extend Services.
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Place of Performance: Address: 418 Missouri Street; Building 4157, Scott AFB, Illinois, 62225, United States; Zip Code: 62225
Record: SN01790959-W 20090412/090410221721-92471c1cb067cfff8040bc84f125740b (fbodaily.com)
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70 -- VTC Renovation Project