SOLICITATION NOTICE
X -- SSA Regional Management Forum Conference
- Notice Date
- 4/13/2009
- Notice Type
- Modification/Amendment
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, SSA Region 9, 1221 Nevin Avenue, R 6, Richmond, California, 94801
- ZIP Code
- 94801
- Solicitation Number
- SSA-RFQ-R9-09-RMgmtForum
- Point of Contact
- Renata Terry,, Phone: (510) 970-8355, LaTanya Evan-Tate,, Phone: (510) 970-8347
- E-Mail Address
-
renata.terry@ssa.gov, latanya.evans@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- THIS SYNOPSIS SUPERSEDES THE ONE POSTED ON MARCH 27, 2009 AUDIO VISUAL EQUIPMENT WILL BE UNDER A SEPARATE SOLICITATION See Solicitation No. SSA-RFQ-R9-09-AVMGMT The Social Security Administration has a requirement for a full-service hotel that can provide the necessary services for a Regional Management Forum Conference to be held either in downtown San Francisco, California, Greater Phoenix, Arizona area or the Greater Los Angeles area. The conference will be for any three consecutive days beginning the week of July 6, 2009 thru July 10, 2009 for two full days and one half day. Sleeping rooms are not a part of this acquisition, as attendees are responsible for making their own reservations. The facility must be able to accommodate 75-125 sleeping rooms for participants the night prior to the start to the conference at the Federal Government per diem lodging rate. The San Francisco, California per diem rate is $164.00, Phoenix, Arizona $96.00, and Los Angeles, California is $128.00. If the conference is held in San Francisco, we will need 462 sleeping rooms, for Phoenix, Arizona or Los Angeles, CA the total increases to 650 sleeping rooms for all participants. The full number of sleeping rooms must be available the first and second nights of the conference. The facility must be able to provide a meeting room/ballroom space (minimum 14,000 sq. ft) to accommodate 690 banquet style for the plenary session, and eleven soundproof breakout session rooms. Seven of the breakout rooms shall be a (minimum of 2,500 sq. ft) to accommodate 100 participants classroom style and the other four breakout rooms shall be a (minimum of 800 sq. ft) to accommodate 30-35 participants’ classroom style. We will also need one additional separate breakout room for a (minimum of 700 sq ft) to accommodate 25 people to be available either one day prior to the start of the conference or one day after the conference for a meeting. The general meeting room shall be available throughout the duration of the conference and shall also be available the day prior to the start of the conference, for set-up purposes. Exhibit Hall space must be equipped with power and internet access to accommodate 6-10 exhibit booths on the second and third day of the conference. This exhibit hall space must be in close proximity to the main ballroom. The facility must also provide full catering services for morning, mid-morning refresh and afternoon breaks, one evening reception and one mandatory lunch. We will also need a secure storage room for pre-shipped materials up to three days prior to the start of the event. In addition, either this storage room or a separate room must be available for use as an office/staging (for conference staff) for the duration of the event. This room must be equipped with standard office equipment. Hotels must have parking facilities available and be in close proximity to public transportation. The facility must be in compliance with the basic safety ADA requirements recorded in the Uniform Federal Accessibility Standards (UFAS, sections 4-9) and the Americans with Disabilities Act Accessibility Guidelines (ADAAG). Prospective contractors must be registered in the Central Contractor Registration database prior to award of the contract. Information regarding this registration can be found at http://www.ccr.gov/. Offerors will be required to complete either a paper copy of the Representations and Certifications or may complete them online at http://orca.bpn.gov. This acquisition is being conducted under the Federal Acquisition Regulation (FAR) Part 12 regarding the Acquisition of Commercial Items. This acquisition is not a set-aside contract. The North American Industry Classification System (NAICS) code is 721110. The solicitation number is SSA-RFQ-R9-09-RMgmtForum. This solicitation will be available for downloading on or about April 2009. No hard copies of the solicitation will be mailed.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=749a367372d89d6e563b9fde25216fdf&tab=core&_cview=1)
- Place of Performance
- Address: San Francisco, Calfornia downtown Area, Greater Phoenix, Arizona area, Greater Los Angeles area, San Franciso, California, United States
- Record
- SN01791584-W 20090415/090413220353-749a367372d89d6e563b9fde25216fdf (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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