SPECIAL NOTICE
63 -- REQUEST FOR INFORMATION - INTEGRATED SECURITY SYSTEM
- Notice Date
- 4/16/2009
- Notice Type
- Special Notice
- NAICS
- 334290
— Other Communications Equipment Manufacturing
- Contracting Office
- Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Central Region Acquisition Division, 601 East 12th Street, Room 1756, Kansas City, Missouri, 64106
- ZIP Code
- 64106
- Solicitation Number
- NWWN4200902464CMM
- Archive Date
- 6/2/2009
- Point of Contact
- Carey M. Marlow, Phone: (816)426-7460
- E-Mail Address
-
carey.m.marlow@noaa.gov
- Small Business Set-Aside
- N/A
- Description
- GENERAL INFORMATION This is a Request for Information (RFI) only, as defined in FAR 15.201 (e), to obtain information about possible technical solutions and associated pricing, estimates, delivery, availability, and other market information or capabilities for planning purposes. This RFI is not a request for competitive proposals; therefore, responses to this notice are not considered offers and cannot be accepted by the Government to form a binding contract. Companies that respond will not be paid for the information submitted. No telephone calls will be accepted requesting a bid package or solicitation. There is no bid package or solicitation at this time. In order to protect the integrity of any future procurement, additional information will not be given and no appointments for presentations will be made in reference to this RFI. All information received shall be safeguarded from unauthorized disclosure. Please do not submit any proprietary or classified information. All responsible sources may submit information in response to this RFI that shall be considered by the agency. Responses to this RFI are due no later than May 18, 2009. If late information is received it may be considered by the Government Evaluation Team, depending on agency time constraints. All routine communications regarding this announcement should be directed to the contractual point of contact listed below. Please note: The Government is not required to provide feedback to RFI responders. Direct all inquiries to the Contracting Point of Contact: Carey Marlow at carey.m.marlow@noaa.gov Note: There is no guarantee that any submission will result in a future project. Further, responders to this RFI will have no competitive advantage in receiving awards related to the submitted topic area. The information submitted in all responses may be utilized to help the Government further define its requirements. If the Government develops a project that addresses any submitted information, the resulting procurement will address technology and business specific requirements as defined by the Government. SUBMISSION OF DOCUMENTATION Documentation shall be delivered to the Contracting Office at the address below: Department of Commerce, National Oceanic and Atmospheric Administration (NOAA) Central Region Acquisitions Division ATTN: Carey Marlow Room 1756, 601 E. 12th Street Kansas City, MO 64106 DESCRIPTION OF WORK The Wakefield Virginia and Charleston West Virginia Weather Forecast Offices (WFOs) require the complete removal of the old legacy security systems and installation of an Integrated Security System to include an Access Control System, and a Closed Circuit Surveillance System (CCTV), and an Intrusion Detection System (IDS). It also includes, but is not limited to, peripheral equipment, as indicated on the NOAA-approved drawings and/or specifications herein. All equipment must be on the General Service Administration (GSA) Homeland Security Presidential Directive (HSPD)-12 Approved Products List located at http://fips201ep.cio.gov/apl.php. System components installed in locations exposed to weather shall be rated for continuous operation in ambient temperatures of 10 degrees Fahrenheit to 120 degrees Fahrenheit and 5-to-100 percent relative humidity, condensing and rated for continuous operation when exposed to rain as specified in NEMA 250, and winds up to 110 mph. All wiring and cables to each security component to include but not limited to cameras, strikers, card readers, intercom, magnetic locks, will be pre-installed and available to and for the security system and installer. The security system provider/installer shall be responsible to test, certify, and report the cable as acceptable for use to the Government. This shall include typical CAT 6A testing reports. Ownership of all equipment, hardware, and software associated with the security system, to include all manufacture warranties in tact, shall be transferred to NOAA upon written acceptance of the system after final inspections. Contractor must be certified by the Manufacturer and capable of providing emergency onsite service within 4 hours or less of initial service call. A. The Access Control System: Shall be HSPD-12, and Federal Information Processing Standards (FIPS) 201 compliant. The multi-technology readers shall transmit at the following frequencies: 13.56 MHz and 125 KHz Wiegand 37 bit technology and be capable of reading the new Department of Defense (DOD) Common Access Card (CAC) and the current NOAA Identification (ID) card. The Access Control System shall be compatible with and integrated into the Closed Circuit Television (CCTV) system to be installed at the site and be ready for central monitoring activation. After transfer of ownership to NOAA, vendor must be capable of providing emergency on-site service within 4 hours of initial service call. The work shall consist of the installation of a complete Access Control System and all peripheral equipment consisting of, but not limited to, the following major components: 1. Control Panel. 2. Weather Proof Exterior and interior Card Readers with Keypads. 3. Weather-Proof Intercom Call Stations. 4. Interior Intercom Stations with Integrated and Labeled Release Push Buttons for: a. Main Front Entrance. b. Back Yard Vehicle Access Gate. 5. Host Computer(s) with software. 6. Remote door release buttons for (main front door and backyard vehicle gate, both at Operations area and at the Administrative Support Assistance workstation.). 7. Electronic door Strikes and/or Magnetic Locks, which fail open on a loss of power. 8. Exit Buttons. 9. Motion detection Release sensors at specified doors. 10. Test and certified to CAT 6A standard or better, as required. B. Closed Circuit Surveillance System: The CCTV System shall be compatible with and integrated with the Access Control System/IDS to be installed at the site. Cameras must be capable of operating under low light conditions (nighttime) and produce high quality (color) images for both real time monitoring and playback. All Cameras shall be Transmission Control Protocol (TCP) and the Internet Protocol based (IP) (TCP/IP) Cameras and use Power over Ethernet (POE). CCTV System shall provide 100% coverage of facility perimeter to include parking lots, exterior doors, loading docks, critical assets, main entrances, employee entrances and interior main entrance. CCTV System shall be capable of both viewing and recording at a minimum of 15 frames per second per camera. CCTV System shall digitally record and store 30 days of images based on 15 frames per second per camera. Quality of both real time monitoring and retrieved images must be at a level that a person can be easily identified. Vendor will determine specifications to include cameras, focal lengths, lens and housing, based on the Field of View identified in the drawings provided by the Government. All exterior cameras shall be configured to provide a large Depth of Field to ensure almost all objects in the Field of View are in focus. 360 degrees of viewable coverage of the WFO is required. The vendor shall determine the locations and number of cameras required. The work shall consist of the installation of a complete Access Control System and peripheral equipment consisting of, but not limited to, the following major components: 1. Cameras. 2. Lenses. 3. Mounting Brackets. 4. Data/power wiring (Composite Cable/Wiring). 5. Control Station with its associated equipment. RELATED DOCUMENTS None SUBMITTALS Prior to an award the Government will review proposal and must approve final award decision. Submittals for approval are as follows: All submittals shall include: Catalog cuts of Access Card System, CCTV System, and IDS System components to include but not limited to cameras, lenses, card readers, Access Control Panel, Host Computer and software, Security Door Hardware, Conduits, Wiring, and Sealants. Shop drawings showing the layout of the system and schematics including indoor and outdoor intercom stations. Site Plan drawing depicting the Field of View the Contractor will achieve. Manuals with the following information: Submit simultaneously with the shop drawings, companion copies of complete operating and maintenance manuals including technical data sheets, wiring diagrams and information for ordering replacement parts as follows: Wiring diagrams shall have their terminals identified to facilitate installation, operation and maintenance. Wiring diagrams shall indicate internal wiring for each item of equipment and the interconnections between the items of equipment. Provide clear and concise description of operation which gives, in detail, the information required to properly operate the equipment and system. Approvals will be based on complete submissions of manuals together with shop drawings. Two weeks prior to final inspection, deliver three (3) copies of the final updated operating and maintenance manual to the Contracting Officer's Representative (COR). Upon completion of this portion of the work, and as a condition of its acceptance, submit the following: Three (3) sets of the functional test result report. Three (3) sets of as-built drawings. Three (3) sets of Operation and Maintenance Manuals. Three (3) copies of all warranties and guarantees. QUALITY ASSURANCE The design, equipment and installation shall be in accordance with the requirements of the applicable publications listed in this section and the equipment manufacturer recommendations. TRAINING Upon completion of work, at a time directed by the Government, a knowledgeable representative of the Contractor shall be made available for a period of not less than 4 hours to instruct a representative(s) of the Government (end users) in the operation and maintenance of the Security System, peripheral equipment, and its components. SYSTEM WIRING All wiring for cameras, intercoms, controller, switches, car5d readers, remote door release buttons, panic bars, electromagnetic locks and electromechanical strikes, access control and alarm panel shall be as specified by the equipment manufacturer of the access control system. All wiring shall be installed in concealed conduit system within the building. Raceway system shall be sized by the Contractor to allow all wiring to be installed as required by the wire manufacturer for pull and bending ratios. EXECUTION CUTTING AND PATCHING Cutting shall be done with extreme care and in such a manner that the strength of the structure will not be endangered. Where ever possible, openings in concrete or masonry construction shall be by concrete saw or rotary core drill. Openings in any construction shall be cut the minimum size required for the installation of the work. After work is installed, any opening around the work shall be patched and sealed watertight with epoxy or silicone based, non-cracking elastomeric sealant. Provide fire stop sealant, Nelson Firestop Products or approved equal, when going through fire rated walls. INSTALLATION Install the Security System and its components, as indicated on the drawings and as specified, in accordance with the recognized industry practices. The installer shall be trained and certified by the Manufacturer to install the equipment provided by the Contractor. Provide all labor, materials, equipment, and supervision to install, checkout, adjust and calibrate total system. The National Electric Code (NEC) will be followed. TESTING When the Security System has been completed, and prior to scheduling of the final inspection, perform the functional tests described below, and provide a report describing the results of the test to the Government. Functional Tests shall include the following: 1. Before energizing the cables and wires, check for correct connections and test for short circuits, ground faults, and continuity. 2. Verification that all Security Systems to include but not limited to Access Card Readers with Keypad System, and Cameras working properly. 3. Verification that Access Control, CCTV Switch and Monitoring Panel are working properly. 4. Verification that the host computer and software interaction with the Access Control, CCTV System and Monitoring Panel are working properly. 5. Verification that all door hardware are working properly. 6. Verification that remote door release buttons are working properly. 7. Verification that all other Access Reader Control System components are working properly. When any defects are detected, make repairs or install replacement components, and repeat the tests until such time that the complete Security System meets all contract requirements. After the Security System has passed the test and been approved by the Government, the Contractor may request a final inspection. Final acceptance of system will not be made until retested at final inspection. FINAL INSPECTION At the final inspection a factory trained representative of the manufacturer of the major equipment shall demonstrate that the system functions properly in every respect. The demonstration shall be made in the presence of the Government representatives. This equipment must be commercial-off-the-shelf (COTS) product that will continue to be manufactured throughout the duration of the deployment of this network, and supported for a period of no less than 15 years after purchase. All software, interface hardware, repair and training support must also remain in place for the expected life of this network. REQUIRED RESPONSES Please include with your response: Descriptive Literature Performance Specifications Technical Specifications Commitment to follow-on support Limited pricing information including GSA schedule pricing and contract number Product Availability Past Performance Information Business Size Limit RFI responses to 25 pages. Responses must be unclassified and contain no proprietary information. Responses are preferred in the following format: TITLE: NWS Integrated Security System at Wakefield, VA and Charleston WV SUBMITTER INFORMATION: Responses should include the company name, location of planned production facility, and the title, telephone number, and mail and e-mail addresses of a point of contact having authority and knowledge to discuss the submission. GOVERNMENT CUSTOMERS/INTERESTED ORGANIZATIONS: Identify the Government customer organizations or suggested other Government organizations cognizant of the technology/production issues and challenges. These should be organizations/agencies that have the technical or programmatic expertise for assessing the values of the project to potential Government customers. Identify the appropriate Government programs (and/or point of contact) including organization, mailing address, e-mail address, telephone number, and FAX numbers. Points of contact that can provide additional information useful to the project review should be included in an Appendix (Pages in Appendix do not count in the page limitation.). Letters from current or potential government customers expressing an interest in addressing the challenges are encouraged. Such letters may be included in the Appendix, again without impacting the page limitation.
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