SOLICITATION NOTICE
R -- Lodging & Meeting Room Accommodations - NIC Executive Forum for Deputy Directors - Event Pricing Worksheet
- Notice Date
- 4/16/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Justice, Bureau of Prisons, Central Office Business Office, 320 First Street, NW, Room 5002, Washington, District of Columbia, 20534
- ZIP Code
- 20534
- Solicitation Number
- RFQCOB003-9
- Point of Contact
- Donna F. Harris,, Phone: 202-307-3943
- E-Mail Address
-
ddharris@bop.gov
- Small Business Set-Aside
- N/A
- Description
- Event Pricing Worksheet and Description of Services required This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, as supplemented with additional information included in the notice. This announcement constitutes the only solicitation; quotations are being requested and written solicitation will not be issued. The Bureau of Prisons (BOP), National Institute of Corrections (NIC Division), is seeking quotes from Hotels in the 92101 and 92108 zip codes of San Diego, CA, to host the Executive Forum for Deputy Director's Conference October 5-9, 2009, to include lodging, meeting/conference room space, food and Audio/Visual equipment needs. Hotel should be with 20 miles of a major airport. The NIC division is seeking lodging in a hotel/resort that possess a hotel conference room, specifically made for conferences (not two rooms converted into a conference room), no less than 2,500 square feet. Lodging: The BOP will be providing on-site staff for the conference, no event management staff is needed. Fifty (50) single occupancy rooms for Conference Participants will be needed beginning Monday, October 5, 2009 (Arrival) through Friday, October 9, 2009 (Departure). Five (5) additional single occupancy rooms will be blocked for BOP/NIC staff, however, will be paid for via Government Travel Credit Card and not included in the pricing requested by this solicitation. Meeting Rooms: One (1) main meeting room, minimum 2,500 square feet. The room will be needed as follows: Monday (10/5/2009), 5:00pm - 7:00pm. Tuesday (10/6/2009): 7:30am - 5:00pm Wednesday (10/7/2009): 7:30am - 12 Noon Thursday, (10/8/2009): 7:30am - 8:00pm Set-up: Horseshoe of fifty-one (51) One (1) 6-ft rectangular table, front of room Two (2) 8-ft rectangular tables, rear of room (Thursday only) AV Equipment: Screen - 12 X 12. Microphone Extension Cord One (1) Flip Chart Internet Access in Meeting Room BANQUET SERVICES: Meals: Monday, October 5, 2009 - Reception - dinner - 55 people Tuesday, October 6, 2009 - Breakfast - 50 people Wednesday, October 7, 2009 - Breakfast - 50 people Thursday, October 8, 2009 - Breakfast - 50 people, Dinner/Banquet - 55 people Friday, October 9, 2009 - Breakfast, 40 people Breaks: Tuesday, October 6, 2009 - Morning and Afternoon Wednesday, October 7, 2009 - Morning Only Thursday, October 8, 2009 - Morning and Afternoon Morning (Tu - Th) - coffee (regular and decaffeinated), teas, assorted juices, pastries Afternoon (Tu, Th) - Sodas, snacks **Please submit a menu with prices for the event. The NIC division will not accept fees for any services that are not provided, i.e. on site-staff. Companies need to provide audio visual and banquet/menu price list. Registration in the Centralized Contractor Registration (CCR) database is mandatory. Information and registration details can be found at www.ccr.gov. In addition, it is advised that offerors be registered and complete the On-Line Representations and Certifications Application (ORCA). Information and registration details can be found at http://orca.bpn.gov. Interested parties submitting responses that are not registered with ORCA MUST submit the clause found at FAR 52.212-3 - Representation and Certifications - Commercial Items, with their response. QUOTES SHALL BE SUBMITTED AS A FIRM-FIXED PRICE PER EVENT SHEET LINE ITEM. ALL EVENT SHEET LINE ITEMS MUST BE PRICED. OFFERORS NOT IN COMPLIANCE WITH THE REQUIRED PRICING STRUCTURE WILL NOT BE CONSIDERED FOR AWARD. This solicitation document incorporates the following provisions and clauses which are in effect through Federal Acquisition Circular (FAC) 2005-32, and are available at www.arnet.gov : FAR 52.204-7 (APRIL 2008)-CENTRAL CONTRACTORS REGISTRATION. FAR 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (JUNE 2008); FAR 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (JUNE 2008); FAR 52.212-4, CONTRACT TERMS AND CONDITIONS - COMMERCIAL ITEMS (FEB 2007); FAR 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL ITEMS (JUNE 2008), inclusive of the following FAR clauses: FAR 52.222-3, CONVICT LABOR(JUN 2003); FAR 52.222-19, CHILD LABOR-COOPERATION WITH AUTHORITIES AND REMEDIES (FEBRUARY 2008); FAR 52.222-21, PROHIBITION OF SEGREGATED FACILITIES (FEB 1999); FAR 52.222-26, EQUAL OPPORTUNITY (MAR 2007); FAR 52.222-35, EQUAL OPPORTUNITY FOR SPECIAL DISABLED VETERANS, VETERANS OF THE VIETNAM ERA, AND OTHER ELIGIBLE VETERANS (SEPT 2006); FAR 52.222-36, AFFIRMATIVE ACTION FOR WORKERS WITH DISABILITIES (JUNE 1998); FAR 52.222-37, EMPLOYMENT REPORTS ON DISABLED VETERANS AND VETERANS OF THE VIETNAM ERA AND OTHER ELIGIBLE VETERANS (SEPT 2006) FAR 52.225-1, BUY AMERICAN ACT - SUPPLIES (JUNE 2003); FAR 52.225-3, BUY AMERICAN ACT - FREE TRADE AGREEMENTS-ISRAELI TRADE ACT (AUG 2007) (ALT I) (JAN 2004); FAR 52.225-5, TRADE AGREEMENTS (NOV 2007); FAR 52.225-13, RESTRICTIONS ON CERTAIN FOREIGN PURCHASES (JUNE 2008); FAR 52.232-29, TERMS FOR FINANCING OF PURCHASES OF COMMERCIAL ITEMS (FEB 2002); FAR 232-18, AVAILABILITY OF FUNDS (APR 1984); FAR 52.232-33, PAYMENT BY ELECTRONIC FUNDS TRANSFER - CENTRAL CONTRACTOR REGISTRATION (OCT 2003); FAR 52.233-3, PROTEST AFTER AWARD (AUG 1996); and DEPARTMENT OF JUSTICE CONTRACTOR RESIDENCY REQUIREMENT - BUREAU OF PRISONS CLAUSE (JUNE 2004) Faith-Based and Community-Based Organizations have the right to submit offers/bids equally with other organizations for contracts for which they are eligible. Quotations are due no later than 12:00pm (noon) on Monday, April 27, 2009. Quotes may be faxed to (202) 514-0523, Attention: Donna Harris, Supervisory Contract Specialist or emailed to ddharris@bop.gov
- Web Link
-
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- Place of Performance
- Address: San Diego, CA - 92101 or 92108 Zip Code, San Diego, California, 92101, United States
- Zip Code: 92101
- Zip Code: 92101
- Record
- SN01795097-W 20090418/090416222151-4aa96b6e4e75bdd85ac97cefae64b20d (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
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