PRESOL | V | This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space and Hotel Services, within a 15 miles radius of the Hill Country, San Antonio, Texas area Zip Code 78251.

FBO DAILY ISSUE OF APRIL 22, 2009 FBO #2704
SOLICITATION NOTICE

V -- This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space and Hotel Services, within a 15 miles radius of the Hill Country, San Antonio, Texas area Zip Code 78251.

Notice Date: 4/20/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Department of the Army, Army Contracting Agency, South Region, ACA, Fort Hood, ACA, Fort Hood, Directorate of Contracting, 761st Tank Battalion Avenue, Room W103, Fort Hood, TX 76544-5025
ZIP Code: 76544-5025
Solicitation Number: W81CBG90931002
Response Due: 4/23/2009
Archive Date: 6/22/2009
Point of Contact: Juan C. Perez, 254-287-9143<br />
Small Business Set-Aside: N/A
Description: Request for Proposal W81CBG90931002 is in accordance with FAR Subpart 12.6- Streamlined Procedures for Evaluation and Solicitation for Commercial Items. The 4th Infantry Division, Combat Aviation Brigade has a requirement for Hotel Accommodations/Conference Rooms for the period of June 21 through June 24, 2009 to provide an After Action Review conference of previous deployment and afford families the opportunity to become reintegrated. Hotel must be within a 15 miles radius of the Hill Country, San Antonio, Texas area Zip Code 78251 and shall be required to meet the following criteria: a. 450 Rooms - double occupancy bed rooms for 3 nights at ($_________) per night. b. one (1) large Conference Room A ($_______) on 21 June 2009, from 1800-2200 to accommodate 250 to include a working dinner meal not to exceed the amount of $7015.00. c. one (1) large Conference Room A, ($________) on 22 June 2009, from 0900-1400 to accommodate 250 to include a working brunch meal not to exceed the amount of $10,919.00. d. one (1) Conference Room B ($________) on 22 June 2009, from 1400-1500 to accommodate 250. e. one (1) Conference Room C ($_______) on 22 June 2009, from 15001700 to accommodate 150. f. one (1) Conference Room D ($________) on 22 June 2009, from 1400-1700 to accommodate 100. g. one (1) Conference Room E ($_______) on 22 June 2009, from 1830-2030 to accommodate 250 to include working dinner meal not to exceed the amount of $23,180.00. h. one (1) Conference Room F ($________) on 22 June 2009, from 2030-2200 to accommodate 250. i. one (1) Conference Room A ($_______) on 23 June 2009, from 0700-1200 to accommodate 250 to include working breakfast meal not to exceed the amount of $9,226.25. j. one (1) Conference Room B ($________) on 23 June 2009, from 12001600 to accommodate 250 to include a working lunch meal not to exceed the amount of $10,919.00. k. one (1) Conference Room C ($________) on 23 June 2009, from 1600-1800 to accommodate 150 l. one (1) Conference Room D ($________) on 23 June 2009, from 1930-2200 to accommodate 250 to include a working dinner meal not to exceed the amount of $7,015.00. m. All conference rooms to include dining room will be fully equipped with a proxima, screen, podium w/ microphone, two handheld microphones, and white board ($____________). n. Other requirements; the hotel must either provide the amenities within the establishment or must be available within walking distance (not to exceed 4 normal blocks) from the established area in order to maintain a safe area and minimize incidents. o. NOTE: The conference rooms that have meals and refreshments with a not to exceed amount includes gratuity amount. To be eligible for award under this solicitation, the hotel facility MUST be registered on the Central Contractor Registration website (www.ccr.gov) under the applicable North American Industry Classification System Number (NAICS) for this service 721110 and Business Size Standard is $7M. Offers proposed facilities that are not listed will be rejected as technically unacceptable. In addition, the offerors facility must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 U.S.C. 12101 et. Seq.). Proposal (s) MUST be accompanied with a set menu for each working conference event. Conference meals and refreshments will be evaluated to ensure compliance with the Joint Travel Federal Regulation, Fiscal Law, and 41 C.F.R. PART 301-74 Conference Planning. Offerors must additionally submit their ORCA registration with proposal and/or contract. Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2 evaluation factors. Evaluation may be made with or without discussions with the offeror(s). The technical proposals will be evaluated for size, quality of services and accommodations, location. The Contract Officer reserves the right to conduct an on-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and services, cancellation fees, attrition costs, meals and refreshments. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature. Response date is 23 April 2009 at 12:00 PM. The point of contact is Mr. Juan C. Perez (Contract Specialist) at 254-287-9143 email juan.perez1@conus.army.mil or Mrs. Leeann Burke at 254-287-2434 (Contracting Officer) at. leeann.burke@us.army.mil. The solicitation document, incorporated provisions and clauses that are those in effect through Federal Acquisition Circular 2007-32: This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at http://www.arnet.gov/far. FAR Provision 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition and is incorporated by reference. Clauses incorporated by reference: 52.204-7 Central Contractor Registration; 52.212-4 Contract Terms and Conditions--Commercial Items; 52.252-2 Clauses Incorporated by Reference http://www.arnet.gov/far (FAR). Offerors will include a completed copy of the provision at FAR 52.212-3 ALT I, Offeror Representations and Certifications - Commercial Items, with their quotations. FAR Clause 52.212-2, EvaluationCommercial Items (JAN 1999) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Size and quality of services and accommodations; 2. Location; 3. Experience with large conferences, and 4. Price (Cost of accommodations, services, Cancellation fee, Attrition and refreshments). Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price). The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items, applies to this acquisition and is incorporated in full text with the following clauses checked as applicable: 52.203-6; 52.219-14; 52.219-28; 52.222-3; 52.222-19; 52.222-21; 52.222-26; 52.222-35; 52.222-36; 52.225-13; 52.232-33; 52.222-41; 52.222-42. The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items, applies to this acquisition and is incorporated in full text with the following clauses checked as applicable: 52.203-3; 252.225-7001; 252.225-7036; 252.247-7023 Alt III. The following additional FAR clauses are applicable and incorporated in full text: 52.000-4058 Alternative Dispute Resolution (ADR) Notice; 52.000-4087 Administrative Contracting Office; 52.000-4132 AMC-Level Protest Program (NOV 2008); 252.204-7004 Central Contractor Registration; (52.204-7) Alternate A (SEP 2007); 52.000-4058 Alternative Dispute Resolution (ADR) Notice; 52.209-6 Protecting the Government Interest; 252.232-7003 Electronic Submission of Payment Request and Receiving Reports (MAR 2008) and 252.232-7010 Levies on Contract Payments (DEC 2006). 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 1989) In compliance with the Service Contract Act of 1965, as amended, and the regulations of the Secretary of Labor (29 CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332. THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION Employee ClassMonetary Wage-Fringe Benefits OCCUPATION CODE - TITLE 07041 - Cook I 15.14 plus 29.1% fringe 07130 - Food Service Worker 10.27 plus 29.1% fringe 07260 - Waiter/Waitress 1.49 plus 29.1% fringe 11240 - Maid or Houseman 9.06 plus 29.1% fringe 99030 - Cashier 10.39 plus 29.1% fringe 99050 - Desk Clerk (1) 12.73 plus 29.1% fringe
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Place of Performance: Address: ACA, Fort Hood Directorate of Contracting, 761st Tank Battalion Avenue, Room W103 Fort Hood TX<br />; Zip Code: 76544-5025<br />
Record: SN01797086-W 20090422/090420221401-aebf744859003dab426390785093eba7 (fbodaily.com)
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V -- This is a combined synopsis/solicitation to negotiate a Firm Fixed Price type contract for Hotel Accommodations, Conference Space and Hotel Services, within a 15 miles radius of the Hill Country, San Antonio, Texas area Zip Code 78251.