SOLICITATION NOTICE
J -- PREVENTIVE MAINTENANCE OF HVAC SYSTEM FOR MSHA LAN OPERATIONS
- Notice Date
- 4/22/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- Department of Labor, Mine Safety and Health Administration, Acquisition Management Branch (WV), 1301 Airport Road, Beaver, West Virginia, 25813-9426
- ZIP Code
- 25813-9426
- Solicitation Number
- 58-09MR-1065
- Archive Date
- 5/27/2009
- Point of Contact
- Katheryn A. Hampton,, Phone: (304) 256-3367, Julie AA Ellis,, Phone: 304-256-3285
- E-Mail Address
-
hampton.katheryn@dol.gov, ellis.julie@dol.gov
- Small Business Set-Aside
- Total Small Business
- Description
- The purpose of this notice is to identify vendors that are interested in and capable of providing the products described herein. MSHA will not pay for the preparation of any information submitted. The National Mine Health and Safety Academy is requesting bids for annual preventative maintenance. The anticipated contract type will be firm fixed-price. If your company is able to provide the requested item(s) and is interested in this acquisition, please submit the following: 1. Point of contact, including a phone number, physical and e-mail address. 2. Size status and or SBA certification program of your company. 3. Cage Code for your company. 4. An estimated FOB destination cost including capability of meeting delivery dates provided below. 5. NAICS code is 541519 6. Firm must be registered in the Central Contractor Registry (CCR) • Two Liebert DS 12 Ton units • Xtreme Density System (Chiller, Condensers, and XDH rack units • Chillgard Monitor • Data Exhaust Fan PLACE OF PERFORMANCE: All work will be performed at the National Mine Health and Safety Academy, Beckley, West Virginia. STATEMENT OF WORK: The Contractor shall: • Be a Liebert Certified Company • Provide Liebert Certified technicians • Perform scheduled maintenance per manufacturer specifications for all Liebert HVAC equipment. • Include one annual and three operational visits (4 per/year) • Annual cleaning of debris from condenser area and condenser coil cleaning. • Provide Filters to be changed quarterly • Provide belts to be changed as required • Provide annual calibration of the Chillgard panel. • Visually inspect components for defective or worn parts such as contactors, relays, motors, drives, belts, seals, fluid and/or refrigerant leaks. • Test equipment for proper operation of equipment such as correct refrigerant charge, refrigerant oil, motor operation, fan rotation, proper operations of all safety controls and temperature control operation. • Provide preventative maintenance including but not limited to cleaning of items such as fans, condensers, and dampers, adjustments of drive belts and tension and set points. Provide calibration of temperature, pressure and safety controls. Provide lubrication of fans, pumps, motors, bearings etc. Provide and necessary tightening of any loose components such as clamps, mounting bolts etc. TYPE OF COVERAGE: The Contractor shall provide routine repairs, and inspections of the equipment; reports, and routine preventive maintenance as described in the sections of this agreement. SERVICE CALLS AND EMERGENCY SERVICE: The Contractor shall provide the capability to provide a 24/7 emergency response and respond within 4 hours from the time the emergency call was initiated. Additional calls, maintenance, and repairs not covered by this contract will be performed only upon written authorization by the U.S. Government. The extra service shall be provided by the contractor as supplemental service on a time-and-material basis and is not included in this agreement. RESPONSE TIME AND PAY DEDUCTION: A maximum four-hour response time is required. If this response time is not met, the U.S. Government will adjust the pay for the Contractor. Two percent shall be deducted from annual maintenance agreement each time the Contractor does not respond within four hours or does not perform in accordance with the contract. WORK SCHEDULE: All preventative maintenance work shall be performed during the normal operating hours (8-5 EST). Any shutdown of the equipment must have prior approval from MSHA personnel. STOP WORK: All work shall be performed in a safe and professional manner. If work is not performed safely and professionally, the TPO shall have the authority to stop work immediately. This does not in any way affect the U.S. Government's right to terminate the contract for default or convenience in accordance with the applicable provisions of the contract. MATERIALS CONTRACTOR WILL FURNISH: The Contractor will furnish all labor, materials, equipment, tools, test equipment, supervision, and planning to complete the job. MATERIALS GOVERNMENT WILL FURNISH: The Government will furnish the electricity for the power tools. REGULATIONS: The Contractor will perform services as set forth in the statement of work in accordance with all applicable laws and regulations. The Contractor warrants that he will have obtained all licenses and permits as required by law to engage in activities required in connection with the statement of work. GUARANTEE/WARRANTY: The Contractor guarantees the materials and workmanship to be of good quality and in conformance with the best commercial practices. All products will be carefully inspected before using. The Contractor must guarantee all materials and workmanship against existing and/or developing defects for one year. This one-year warranty is not exclusive. The Contractor is still responsible for breach of contract and negligence up to the expiration of the statute of limitations. The Contractor must warrant all materials, items, and performance to be equal to or better than as represented. CLEAN-UP AND DISPOSAL: After the job has been completed, the Contractor shall clean up all areas where work was performed. The Contractor shall remove and dispose of all excess materials left at the job site. The materials shall become the property of the Contractor if they are of no use to the U.S. Government. The Contractor will be responsible for all clean-up, repairs, and any other disposal costs associated with the fire alarm system. TO BE DEEMED RESPONSIVE AND RESPONSIBLE, FIRMS MUST SUBMIT, IN ELECTRONIC AND HARDCOPY FORMAT, A FULL CAPABILITIES STATEMENT. ALL ITEMS TO BE SUPPLIED UNDER A CONTRACT RESULTING FROM A SOLICITATION MUST BE IN ACCORDANCE WITH THE BUY AMERICAN ACT. (See FAR Clauses 52.225-1 and 52.225-2) Responses must be provided to MSHA within 20 days of the publication of this notice to Ms. Julie Ellis, Ourchasing Agent or Katheryn Hampton, Contract Specialist Acquisition Management Division, Mine Safety and Health Administration, 1301 Airport Road, Beaver, West Virginia, 25813. Fax number (304) 256-3332. For electronic submission, please use julie.ellis@dol.gov or hampton.katheryn@dol.gov. All materials shall be submitted in MS Word or Word Perfect.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=2ceb0302b77329000cd747b81ae8726f&tab=core&_cview=1)
- Place of Performance
- Address: NATIONAL MINE HEALTH AND SAFETY ACADEMY, 1301 AIRPORT ROAD, BEAVER, West Virginia, 25813, United States
- Zip Code: 25813
- Zip Code: 25813
- Record
- SN01799754-W 20090424/090422222632-2ceb0302b77329000cd747b81ae8726f (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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