SPECIAL NOTICE
89 -- Food Support for The Ohio National Guard.
- Notice Date
- 4/27/2009
- Notice Type
- Special Notice
- NAICS
- 445110
— Supermarkets and Other Grocery (except Convenience) Stores
- Contracting Office
- Department of the Army, National Guard Bureau, USPFO for Ohio, USPFO for Ohio, 2811 West Dublin-Granville Road, Columbus, OH 43235-2788
- ZIP Code
- 43235-2788
- Solicitation Number
- W90N0J82110101
- Archive Date
- 7/26/2009
- Point of Contact
- michelle.shultz1, 614-336-7210<br />
- Small Business Set-Aside
- N/A
- Description
- This is an announcement informing potential venders that its the Ohio National Guards intention to stay with its current food provider per Far Part 6.302-1 (A) (B). The substantial duplication of cost to the Government that is not expected to be recovered through competition. To save any unacceptable delays in fulfilling the agency's requirements listed below: 1. The vendor is to provide a single delivery of all subsistence items to various units of the Army National Guard. The choice of meal and the quantity of meals requested by the supported unit will determine the items and quantity. All deliveries will be made to the supported unit between 7:30 am 4:30 pm on either Thursday or Friday. The two-week Annual Training (AT) support and special schools will be determined, as requirements are known. Delivery for these would be every other day or as needed due to refrigeration storage. 2. The vendor will provide a single point of contact for the Government, with toll free direct communications (no electronic answering devices) during normal working hours (7:30 am-4:30 pm). This point of contact will provide same day responses to government inquiries for effective customer service as required. 3. At no cost to the government, the vendor will provide the government with a means of electronic communication (i.e., e-mail, facsimile), or a web based ordering system to order subsistence. Only the Contracting Officer or a duly appointed ordering officer will place orders on behalf of the Army National Guard, 14 days before the scheduled training. The orders shall contain the following information: date of order; contract number and order number; item number and description; quantity and unit price; extended price; delivery day; place of delivery and accounting data. The vendor shall acknowledge receipt of the order within 3 working days of receipt by transmitting a packing list of ordered items to the supported unit. The Government reserves the right to make changes to the order up to forty-eight hours before the delivery date. 4. At the time of delivery, the vendor will provide a receiving report to a representative of the supported unit. At a minimum, the receiving report will contain the following information: contract number and order number; shipment number and date; vendors name and address; name and address of the place of delivery; item number and description, quantity and unit price; extended price. The vendor will have the supported units representative sign a copy of the receiving report and give the representative a copy. The vendor will consolidate all receiving reports for each delivery order and prepare a corresponding invoice. The vendor will submit their invoice and supporting receiving reports to the Deputy Chief of Staff Logistics Office. The ordering officer will certify the invoice for payment and the Commercial Accounts division of the USPFO will pay the vendor by electric funds transfer. 5. The subsistence items to be delivered will meet current health and sanitation standards required by the USDA and the Department of Health. The quality of items is to meet the specification standards cited in the most recent edition of the Federal Supply Catalog C8900-SL. (May be viewed on the Internet at: www.dscp.dla.mil.) All items will be name brand items. The supported unit shall designate a representative to inspect all shipments. If delivered items are spoiled, outdated, or damaged the unit representative will not accept those items, and the delivery ticket/invoice will be annotated to reflect any adjustments. It will then be the responsibility of the vendor to replace those items or authorize the government to replace at the vendors expense. The Government must exercise its post acceptance rights within a reasonable time after the defect was discovered or should have been discovered. NOTE: The vendor is required to make the best effort at providing the required product. 6. Additional items ancillary to the meals previously identified may be ordered on an as needed basis, such as condiments and any other food or confection normally consumed in an institutional setting. 7. Suitable packaging based on the quantity needs and the Government requires issue factor of an item. As example, if a unit needs 100 portions of fresh potatoes for oven browned potatoes with an issue factor of 50 pounds per 100 portions, then the unit should get one 50 pound bag of potatoes, not ten 5-pound bags. Additionally, a unit needing only 10 portions should receive one 5-pound bag of potatoes. 8. The Government reserves the right to order in quantities less than case (or whatever bulk unit of issue is normally used for that item) lots for specified items. In the event less than bulk quantities are required, the vendor will break cases to accommodate the required order quantity. The Government will not pay extra for broken case orders. 9. It is recognized that fresh fruits, vegetables and other produce during certain seasons of the year are in critical short supply. When sufficient quantities of fresh foodstuffs as required are not available from throughout the United States or from other than domestic sources, the aforementioned products are excluded from the Buy American/Defense Appropriations Act and are authorized to be of foreign origin. 10. The Delivered Price is defined as the actual invoice price of menu items that the vendor has supplied to the designated unit. 11. The vender will provide to the government individual menu items prices in a format that can be imported into an MS Access database not later than 15 days after award of contract. 12. The vender must be registered in with the Central Contractors Registration (CCR). WWW.CCR.GOV All responsible sources may submit a capability statement, proposal, or quotation which shall be considered by the agency.
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