SOURCES SOUGHT
70 -- Research Software and Database Support
- Notice Date
- 4/27/2009
- Notice Type
- Sources Sought
- NAICS
- 541512
— Computer Systems Design Services
- Contracting Office
- Department of the Navy, Bureau of Medicine and Surgery, NMLC, 693 Neiman Street, FT Detrick, Maryland, 21702-9203, United States
- ZIP Code
- 21702-9203
- Solicitation Number
- NMLC-RFI-1
- Archive Date
- 5/26/2009
- Point of Contact
- Thomas L. Hood,, Phone: 3016198894
- E-Mail Address
-
thomas.hood@med.navy.mil
- Small Business Set-Aside
- N/A
- Description
- This is a Request for Information (RFI). The Naval Medical Research Center (NMRC) is requesting information concerning the support of a translational research program in surgical treatment. This research program has multiple functional areas which require software and database support. The program is evaluating various options to provide this support, namely internal development, best-of-breed products and/or integrated products. This RFI provides an opportunity for respondents to submit their ideas, initiatives, and/or products related to this request. This RFI is subject to the provisions of FAR 52.215-3 and is issued solely for information and planning purposes. The RFI does not constitute a Request for Proposal (RFP) or a commitment to issue an RFP. The Government does not intend to award a contract on the basis of this solicitation or to pay for any information, or otherwise reimburse responders for any costs associated with their respective submissions in response to this RFI. Any response will be treated as information only. It shall not be used as a proposal. This RFI is issued for the purpose of understanding the range of products available for support of the described translational research system. Any proprietary or source selection information MUST be marked as such, on a page-by-page basis. The Government intends to use third party, non-Government (contractor) support personnel as subject matter experts in the review of responses received, including the review of any marked or unmarked proprietary or source selection information provided. Appropriate non-disclosure agreements have been executed between the third party, non-Government (contractor) support personnel and the Government and are on file with the Government. A submission of a response to this RFI constitutes the respondents acknowledgement and agreement that the information provided in the response, including any marked or unmarked proprietary or source selection information, may be disclosed to the these third party, non-Government (contractor) support personnel. BACKGROUND NMRC in collaboration with other military and academic entities is participating in multi-center clinical trials to advance the state of the art in surgical treatment. The project's activities involve clinical care, sample biobanking and sophisticated data analysis. The goal is to accumulate an integrated data set consisting of clinical data, cytokine array data and other analytical results. This data set will be used to build various models of injury and treatment. As part of this effort a central repository of frozen samples will be created. The repository will serve as the material source for multiple laboratories involved in the project. The projected size of the repository is in the order of hundreds of thousands of frozen samples. This project requires software and database support for both management and data collection. The core requirements are divided into three related functional areas and one support area: clinical trial management, sample management, laboratory data importation and a common file storage area. 1. Clinical trial management covers the overall management of patient progress in various trials. In particular, the requirement includes the manual completion of electronic Case Report Forms (CRF's) and the uploading of associated image files.. 2. Sample tracking begins at the moment of sample acquisition and continues until the sample's final destination, whether analysis or long-term storage. Sample tracking has two components. The first is the in-house management of the central biorepository of frozen samples. This requirement comprises all of the activities necessary to run such a repository including sample acceptance, storage allocation, work requests, sample retrieval, sample testing and shipment disbursement. The second component is the external tracking of sample movement beginning with acquisition prior to storage and concluding with post-storage analysis at any one of several laboratories. 3. Laboratory activity necessitates the flexible importation of low-density array data (e.g., between 100 and 200 values per analysis). The laboratory array data needs to be associated with the source sample and ultimately with the study patient. 4. There is a separate support requirement of a secure, web-based, commonly accessible, structured file repository for the posting of study documents. At a lower priority, the ability to handle the animal analog of the above laboratory process only would be advantageous. The animal data differs from the human data in that each data set is handled independently. There is no building of an integrated data set. Rather, the system needs to track separate data sets per experiment. The environment of the project imposes a number of systemic requirements: 1.Able to support multiple remote sites. 2.Compliant with applicable military regulations as well as 21 CFR Part 11, HIPPA, FDA, etc. 3.Adequate external security. 4.Layered and/or role-based internal security. 5.Maintenance of audit trials. 6.Appropriate tools for system configuration and management. REQUEST FOR INFORMATION Please provide information to assist in answering the following questions: 1.Are there any particular products in the marketplace that can cover multiple core functions adequately which will eliminate or reduce the challenge of system integration? 2.Are there combinations of best-of-breed products which could provide optimum coverage of the requirements yet not incur a substantial effort in system integration? 3.Is there such a difference between integrated products and best-of-breed products that the additional cost of integration is worthwhile? Responses should be sent in either Microsoft Word or portable document format (pdf). Please provide your response via email to thomas.hood@med.navy.mil no later than May 11,2008 at 11:00 am. Contracting Office Address: Naval Medical Logistics Command, 693 Niemen Street, Fort Detrick, MD 21702
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