SOURCES SOUGHT
T -- Photocopying and Medical Record Prep Services
- Notice Date
- 4/28/2009
- Notice Type
- Sources Sought
- NAICS
- 561439
— Other Business Service Centers (including Copy Shops)
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Clinical Center/Office of Purchasing & Contracts, 6707 Democracy Blvd, Suite 106, MSC 5480, Bethesda, Maryland, 20892-5480
- ZIP Code
- 20892-5480
- Solicitation Number
- P154312
- Archive Date
- 5/27/2009
- Point of Contact
- Gail Akinbinu,, Phone: 301-496-0692
- E-Mail Address
-
gakinbinu@nih.gov
- Small Business Set-Aside
- N/A
- Description
- The National Institutes of Health, Clinical Center is conducting a market survey/sources sought to help determine the availability and technical capability of qualified small businesses, veteran-owned small businesses, service disabled veteran-owned small businesses and/or HUBZONE small business capable of serving the needs mentioned below. This market survey/sources sought announcement is not a request for proposals and the Government is not committed to award a contract pursuant to this announcement. The information from this market research is for planning purposes only and will assist the Government in planning its acquisition strategy. This is strictly market research and the Government will not entertain questions concerning this market research. The Government will not pay for any costs incurred in the preparation of information for responding to this market survey. The NAICS Code 561439 / $7.0 size standard. 1.1.1The National Institutes of Health, Clinical Center, Medical Record Department (NIH, CC, MRD) seeks a contractor to assist in efficient patient medical record preparation, photocopying, retirement, and storage services in order to provide the best patient care support services possible. 1.2Project Objectives. 1.2.1The NIH, CC, MRD is responsible for maintaining complete and accurate medical records used for patient care, clinical research, and medicaolegal purposes for all Clinical Center patients. Each Clinical Center patient is assigned a unique medical record number. All documentation is identified by this medical record number and maintained in a corresponding medical record folder for each patient. During the course of each business day, the MRD receives numerous medical records to be filed and loose reports to be filed into medical records. Contract staff shall be responsible for the prompt, complete and accurate filing of said records and loose material into those records. In addition, contractor staff shall be responsible for review and data entry of patient protocol consent information into the CC's Clinical Research Information System (CRIS), for prompt, complete and accurate assembly of assigned inpatient discharge and first outpatient registration loose reports into corresponding medical records, and for stapling and filing updated cumulative laboratory data twice per calendar year. 1.2.2The Medicolegal Section, MRD, as an agent for the Director of the Clinical Center, is responsible for acknowledging requests for information from authorized outside requestors. The Medicolegal Section processes and releases photocopies of selected medical reports and/or the entire medical record from hard copy, microfiched medical records, or images stored in 3M's TM ChartView application. 1.2.3In order to maintain efficient use of storage space within the NIH, CC, MRD, medical records are retired following five consecutive years of inactivity from patient care. Following this retirement, documents within these medical records are then prepared and subsequently stored. Contractor staff will be responsible for activities associated with these processes as outlined in task three. 1.2.4Contractor staff shall complete the tasks outlined in this performance work statement in full accordance with the policies and procedures established by the MRD in order to prepare and photocopy records. It is imperative that records and loose medical record reports be accurately filed and assembled into the medical record promptly and accurately in order to assure patients receive continuous and effective patient care services and medicolegal services at the Clinical Center. For this reason, the completion schedule and scheduled quality assurance and control audits established in this contract shall be strictly adhered to. The contractor bears responsibility for the accuracy of work performed. Errors are not acceptable and must immediately be corrected if discovered by either the government or the contractor, and a complete tracking system for assignments and errors shall be enacted by the contractor. 1.3Scope of Work. The contractor shall provide all personnel, supervision, and other items and services necessary to promptly and accurately maintain filing and assembly of assigned medical records and reports in the preparation process for photocopying specific records identified by the government. The contractor shall perform to the standards of this contract. The estimated quantities of work are listed in Section 5 of this Statement of Work. This contract shall cover an initial 12 month period of performance, with 4 additional successive 12 month option periods. The vendor response shall also include any other specific and relevant information related to the requirements of this project that will enable the Government to determine the capabilities of the company to perform the specialized requirements described in this synopsis. Interested organizations must demonstrate and document in any response submitted, to this market survey extensive experience with and the ability to perform all of the specialized requirements elsewhere described. [All firms responding to this market survey must identify their firm's size and type of business (e.g. small business, service-disabled, HUBZone, 8(a), etc) This notice is a market survey and is for information and planning purposes only and does not commit the Government to any contractual agreement. THIS IS NOT A REQUEST FOR PROPOSALS. The Government will not award a Purchase Order or Contract based upon Vendor responses to this announcement. The Government shall not assume any costs for preparing or submitting any information in response to the market survey or the Government's use of the information. Any proprietary information should be clearly identified as "proprietary information". Vendors must send written capability responses by May 4, 2009 via email to Gail Akinbinu, Contract Specialist/gakinbinu@cc.nih.gov.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=65c6e515a0c0bfc761b13c1bf47258e7&tab=core&_cview=1)
- Place of Performance
- Address: National Institutes of Health, 9000 Rockville Pike, Bldg 10 /Clinical center, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN01804077-W 20090430/090428221825-65c6e515a0c0bfc761b13c1bf47258e7 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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