SOLICITATION NOTICE
X -- Conference Support Space and Services
- Notice Date
- 5/6/2009
- Notice Type
- Presolicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Social Security Administration, Office of Budget, Finance, and Management, Office of Acquisition and Grants, 1st Floor, Rear Entrance, 7111 Security Blvd., Baltimore, Maryland, 21244
- ZIP Code
- 21244
- Solicitation Number
- SSA-RFQ-09-1461
- Archive Date
- 5/27/2009
- Point of Contact
- Frank McHenry,, Phone: 410-594-2032
- E-Mail Address
-
frank.mchenry@ssa.gov
- Small Business Set-Aside
- N/A
- Description
- The Social Security Administration (SSA) has a requirement for a contractor to provide conference support services including registration space, conference meeting space, break out rooms, audio visual equipment, AM/ PM breaks, and two working lunches for an estimated 270 participants for a conference to be held in San Francisco, CA from Monday, July 13 to Friday, July 17, 2009. The following space is required: Monday, July 13 – Friday, July 17: Main Meeting space from 7am-8pm for 270 people. Tuesday, July 14 – Thursday, July 16: 10 Breakout rooms required from 7am-5pm for up to 40 people each. Monday, July 13 – Thursday, July 16: Space outside the General Session room to house two 8’ x 10’ booths with electrical outlets and LAN connection. In addition to meeting space, the contractor must provide audio visual equipment including a technician, food services including AM/ PM breaks and two working lunches for 270 people. Food services must be served in an area in close proximity to the meeting space. The facility must also be able to accommodate a minimum of 1,080 sleeping room nights, at the Government per diem rate or less, as follows: 270 rooms per night for July 13,14,15, and 16. Contractor must be able to receive and store boxes of conference training materials and supplies to be delivered on or after Wednesday, July 8. Other Requirements: Facility must be located in downtown business district, San Francisco, CA; must be a reputable chain hotel that is FEMA Approved and be able to offer handicapped rooms if requested by attendees; must meet and have the ability to exceed the number of sleeping rooms requested if needed; and must be in very close proximity to public transportation system, numerous restaurants and located in a secure location. The conference events and the sleeping rooms must be under one roof without overflow into other facilities. A request for quote (solicitation) will be issued on or about Tuesday, May 12, 2009. The solicitation will be available for downloading from the FedBizOpps website and will be available in electronic format only. Note: SSA plans to issue one award to a vendor who can provide all the requirements. SSA is NOT seeking an event planner for this event.
- Web Link
-
FedBizOpps Complete View
(https://www.fbo.gov/?s=opportunity&mode=form&id=a1da512856f24b259dd4a946667dbf74&tab=core&_cview=1)
- Record
- SN01810581-W 20090508/090506222333-a1da512856f24b259dd4a946667dbf74 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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