AWARD
R -- Technical and Logistical Support
- Notice Date
- 5/12/2009
- Notice Type
- Award
- NAICS
- 541990
— All Other Professional, Scientific, and Technical Services
- Contracting Office
- Parklawn Building Room 5-101 5600 Fishers Lane Rockville MD 20857
- ZIP Code
- 20857
- Solicitation Number
- acf08000002
- Point of Contact
- Clint D Druk, Contract Specialist, Phone 301-443-0403
- E-Mail Address
-
clint.druk@psc.gov
- Award Number
- HHSP23320092911YC
- Award Date
- 5/8/2009
- Awardee
- , North Bethesda, MD 20852-5007 US
- Award Amount
- Not to exceed $62,027,364.00
- Description
- This contract is to support The Department of Health and Human Services (HHS), Administration on Children, Youth and Families (ACYF), Children’s Bureau (CB) which requires technical and logistical support for Child and Family Services Reviews (CFSR) and Title IV-E Foster Care Eligibility Reviews (IV-E FCER). Additionally, the Children’s Bureau requires support for the State Team Training Project (STTP) which is a component of the Child Welfare Reviews Project (CWRP). Child and Family Services Reviews: The Department of Health and Human Services, through the Administration for Children and Families (ACF), Children’s Bureau (CB) is responsible for reviewing State agencies’ child welfare programs and services on a periodic basis. States are required to submit a self-evaluative Statewide Assessment to the CB prior to the States’ Child and Family Services Review (CFSR). The CFSRs are designed to examine the outcomes of services provided to children and families, as well as, systemic factors that affect the ability of State agencies to achieve positive outcomes for children and families. The CFSRs cover a wide range of federally funded child welfare programs and services, including child protective services, foster care, adoption, family preservation/family support and independent living services. The overall goal of the CFSRs is to assist States in improving child welfare services and the outcomes for families and children who receive the services by identifying the strengths and needs within State programs and those areas where technical assistance could lead to program improvements. Other purposes of the review strategy include the following: • Linking the CFSRs to existing Children’s Bureau Regional Office and States joint planning, technical assistance and program improvement processes; • Assisting States in becoming more self-evaluating over time; • Ensuring that Federal funds are spent in accordance with Federal statute, regulation and policy; • Collecting data that will inform national policy; • Identifying best practices that can be emulated across the country; • Identifying State training and technical assistance needs and providing access to assistance needed to implement a program improvement plan (PIP); and • Providing timely and specific feedback to States that is directly related to program performance and outcomes. Outcomes are assessed for each State through a Statewide Assessment and an onsite review process. The outcomes and goals are as follows: Safety Outcome 1: Children are, first and foremost, protected from abuse and neglect. Safety Outcome 2: Children are safely maintained in their homes whenever possible and appropriate. Permanency Outcome 1: Children have permanency and stability in their living situations. Permanency Outcome 2: The continuity of family relationships and connection is preserved for children. Well-Being Outcome 1: Families have enhanced capacity to provide for their children’s needs. Well-Being Outcome 2: Children receive appropriate services to meet their educational needs. Well-Being Outcome 3: Children receive adequate services to meet their physical and mental/behavioral health needs. A CFSR team will be assigned to each State and consist of individuals representing the Children’s Bureau Central and Regional Offices, the State agency under review, various State stakeholders from the State being reviewed and cross-State participants, including up to 30 non-Federal consultant reviewers. The consultant reviewers chosen for each review will be national child welfare professionals and experts. For the purpose of this contract, the Contractor will be responsible for managing the travel and hotel logistics of the consultant reviewers. A National pool of approximately 500 non-Federal consultant reviewers will be required for each round of reviews. Consultant reviewers will be recruited from, and travel within and across the ten Federal Regions. The basic steps of the CFSR process are as follows: 1. Determine the dates for the review; 2. Form the review team; 3. Conduct planning conference calls; 4. Transmit data profiles selected from AFCARS and NCANDS, to the State; 5. Complete Statewide Assessment (by the State); 6. Designate sites for the onsite review activities; 7. Select the sample and types of cases to be reviewed onsite; 8. Prepare and disseminate the Preliminary Assessment; 9. Prepare for the onsite review (all review related preparation); 10. Conduct onsite review; 11. Complete and issue the Final Report; 12. Develop and approve PIP, as necessary; 13. Implement and monitor PIP; 14. Withhold Federal funds for nonconformity; 15. Conduct subsequent reviews. These steps are to be accomplished through the collaboration of the Children’s Bureau Central and Regional Office Staff, and Contractor. Examples of key roles and responsibilities for each are: Children’s Bureau Central Office • Provides leadership on CFSRs; • Administers the title IV-E and title IV-B Programs; • Provides guidelines to the Regions; • Ensures collaboration between the Contractor, Regions, and review team; and • Manages the technical components of all principle projects related to the contract. Children’s Bureau Regional Office • Provides co-leadership of the CFSRs; • Serves as liaison with State leadership and CB representatives in planning review activities; • Ensures that the Statewide Assessment and accompanying data are sent to the State on a timely basis and returned back in time to plan the onsite review; • Coordinates the development, revision, circulation and release of the Preliminary Assessment and Final Report; and • Works with State’s PIP Development Team, the CB Central Office staff, and the National Resource Centers toward the development and approval of the PIP. • Monitors implementation and progress of PIP’s for States within its region. Contractor • Arranges logistics for Federal staff, consultant reviewers and cross-State participants; • Ensures that a review planning package of all documents needed for the review, including instruments, CFSR Procedures Manual, handouts, instructions and other related materials are available and delivered to the State for review planning conference calls and the onsite review; • Archives all CFSR related documents for easy access by the Children’s Bureau Central and Regional Office staff; • Processes reimbursements for non-Federal Review Team members; • Serves as liaison with Children’s Bureau Central and Regional Office staff and Review Team members, including cross-State participants who may attend training sessions; • Updates and maintains a comprehensive database to track all planned and completed reviews including profiles of all former and current review teams members as well as potential consultant reviewers; • Expands the existing database to track PIP actions and milestones; • Prepares and submits monthly and annual reports to the Children’s Bureau Central and Regional offices summarizing national monitoring activities; • Plans, coordinates, and conducts Regional trainings for new consultant reviewers and cross-State participants in collaboration and consultation with CB Central and Regional Office staff; • Designs and conducts training for consultant reviewers selected to serve as Co-Local Site Leaders • Provides additional program support to the project, as needed, through qualified subcontractors with child welfare expertise. • Tracks CFSR penalties for nonconformity, and title IV-E disallowances for noncompliance; The Contractor will continue to perform the core tasks listed in the following Scope of Work during the entire life of the contract, unless an agreement between the Contracting Officer’s Technical Representative (COTR), key CB Central Office staff and the Contracting Officer is made to make contract modifications. State Team Training Project of the Child and Family Services Reviews: The State Team Training Project (STTP) is a component of the Child Welfare Reviews Project (CWRP). The project was created to provide program and logistical support and periodic training of non-Federal consultant reviewers who assist in the Child and Family Services Reviews. The project will assist State child welfare agencies to enhance their knowledge of the CFSR process and improve program performance and outcomes. The contractor shall develop curricula that will train State child welfare agencies to prepare for the CFSR process. Specifically, the contractor will develop training components as outlined in Task 3. In addition, the contractor will provide training to States on the CFSR process and the automation of the review instruments through group instruction, as well as, through the development of an electronic training platform (e-training). Once the Children’s Bureau has approved the curriculum the contractor will provide the training to each of the States scheduled for a CFSR. Within a four-year period all 50 States, the District of Columbia, and Puerto Rico will undergo a CFSR. The specific number of reviews per years may vary and is subject to change. The Children’s Bureau estimates that approximately 60 participants will attend each State training, as follows: • 38 State staff and representatives • 4 co-leaders • 5 Cross State Participants • Alternates as needed(up to 5) • Remaining slots for extra cross state participants and others approved for training • 3 children’s Bureau Regional Office staff • 1 Children’s Bureau Central Office staff person Approximately 3 Federal Regional Office staff and 1 Federal Central Office staff will participate in each training session as attendees to receive and discuss updated information. The contract is awarded on a cost plus fixed fee basis. The determination was based on the uncertainties involved with contract performance which would not permit costs to be estimated with sufficient accuracy to use any type of fixed price contract. NOTE: THIS NOTICE WAS NOT POSTED TO FEDBIZOPPS ON THE DATE INDICATED IN THE NOTICE ITSELF (12-MAY-2009); HOWEVER, IT DID APPEAR IN THE FEDBIZOPPS FTP FEED ON THIS DATE. PLEASE CONTACT 877-472-3779 or fbo.support@gsa.gov REGARDING THIS ISSUE.
- Web Link
-
Link To Document
(https://www.fbo.gov/spg/HHS/PSC/DAM/Awards/HHSP23320092911YC.html)
- Record
- SN01815403-F 20090514/090512233058 (fbodaily.com)
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