SOLICITATION NOTICE
H -- Benthic Analyses
- Notice Date
- 5/14/2009
- Notice Type
- Modification/Amendment
- Contracting Office
- Environmental Protection Agency, Office of Acquisition Management, Region III, Contracts Branch (3PM10), Environmental Protection Agency, Contracts Branch, 1650 Arch Street, Philadelphia, PA 19103
- ZIP Code
- 19103
- Solicitation Number
- RFQ-PA-09-00013
- Response Due
- 5/6/2009
- Archive Date
- 6/6/2009
- Point of Contact
- Point of Contact, Sidney Ozer, Purchasing Agent, Phone (215) 814-5305<br />
- Small Business Set-Aside
- N/A
- Description
- NAICS Code: 541380 Amendment 3 to RFQ-PA-09-00013. This message is the amended RFQ. Question: If the second set of sampling is approved and the base number of samples is increased to 120, will this then be the number of samples for years 2 and 3? Answer: see this amended RFQ. Question: We understand that this is for two years' worth of sample collections. Answer: see this amended RFQ. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the amended Request for Quotes; amended quotes are being requested and a written solicitation will not be issued. This is the amended Request for Quotes. EPA Region III has a requirement for benthic analyses on samples provided by EPA. EPA will collect each sample using a Young modified Van Veen Benthic grab 440 cm2. Samples will have been field washed by EPA in a 0.583 sieve bucket and preserved in accordance with lab specifications. Each of the samples received by the awardee will have been collected by EPA in two sites from approximately 3-20 nautical miles east of the Chesapeake Bay mouth w/ salinities of approximately 20 to 30 ppt. A chain of custody will be included with the samples. Analytical procedures will be specified in the QAPP. Awardee shall entirely analyze each sample (incl identification and enumeration of all benthic infauna to species level). Results of the species analyses shall be subjected to all of the following: # of taxa, # of individuals, Shannon Weiner species diversity, cluster analysis, species richness, evenness, percent similarity, and Simpson's dominance index. The awardee shall provide the EPA COR in Phila PA with a copy of the awardee's QA/QC Plan within 14 days after award. Item 1EPA will provide up to 60 samples to the awardee between date of award and Apr2010, with a guaranteed minimum of 40 samples, an estimate of 50 samples. Lab shall accept samples M-Sa. The awardee shall provide the COR in Phila PA a hardcopy data report via USPS/Courier and an electronic Excel spreadsheet data report via E-mail within 90 days of receipt of the last sample from this group of up to 60 samples. Upon completion of the analysis of this set of samples, and acceptance and approval of the final report, which will include documentation of all QC and necessary corrective actions by the COR, the awardee may dispose of the samples/sample containers at no addl cost to the Govt. Item 2 (Unilateral Govt Option)EPA will provide up to 60 samples to the awardee between May 2010 and Apr2011, with a guaranteed minimum of 40 samples, an estimate of 50 samples. Lab shall accept samples M-Sa. The awardee shall provide the COR in Phila PA a hardcopy data report via USPS/Courier and an electronic Excel spreadsheet data report via E-mail within 90 days of receipt of the last sample from this group of up to 60 samples. Upon completion of the analysis of this set of samples, and acceptance and approval of the final report, which will include documentation of all QC and necessary corrective actions by the COR, the awardee may dispose of the samples/sample containers at no addl cost to the Govt. Item 3 (Unilateral Govt Option)EPA will provide up to 60 samples to the awardee between May 2011 and Apr2012, with a guaranteed minimum of 40 samples, an estimate of 50 samples. Lab shall accept samples M-Sa. The awardee shall provide the COR in Phila PA a hardcopy data report via USPS/Courier and an electronic Excel spreadsheet data report via E-mail within 90 days of receipt of the last sample from this group of up to 60 samples. Upon completion of the analysis of this set of samples, and acceptance and approval of the final report, which will include documentation of all QC and necessary corrective actions by the COR, the awardee may dispose of the samples/sample containers at no addl cost to the Govt. Item 4 (Unilateral Govt Option)EPA will provide up to 60 samples to the awardee between May 2012 and Apr2013, with a guaranteed minimum of 40 samples, an estimate of 50 samples. Lab shall accept samples M-Sa. The awardee shall provide the COR in Phila PA a hardcopy data report via USPS/Courier and an electronic Excel spreadsheet data report via E-mail within 90 days of receipt of the last sample from this group of up to 60 samples. Upon completion of the analysis of this set of samples, and acceptance and approval of the final report, which will include documentation of all QC and necessary corrective actions by the COR, the awardee may dispose of the samples/sample containers at no addl cost to the Govt. Schedule:Itm 1 Samples received between date of order and Apr2010. Stds Methods Part 10500 Biological Examination Benthic Macroinvertebrates: $----------per sample x nte 60 samples = $-------- Provide one firm fixed unit price regardless of the number of samples ordered, and that cover both sites. Quotes that provide for separate pricing for each site will not be considered for award. The base period guaranteed minimum is 40 samples. The estimated number of samples is 50. The maximum is 60 samples. Itm 2 (Unilateral Govt Option) Samples received between May 2010 and Apr2011. Stds Methods Part 10500 Biological Examination Benthic Macroinvertebrates: $----------per sample x nte 60 samples = $-------- Provide one firm fixed unit price regardless of the number of samples ordered, and that cover both sites. Quotes that provide for separate pricing for each site will not be considered for award. The period guaranteed minimum is 40 samples. The estimated number of samples is 50. The maximum is 60 samples. Itm 3 (Unilateral Govt Option) Samples received between May 2011 and Apr2012. Stds Methods Part 10500 Biological Examination Benthic Macroinvertebrates: $----------per sample x nte 60 samples = $-------- Provide one firm fixed unit price regardless of the number of samples ordered, and that cover both sites. Quotes that provide for separate pricing for each site will not be considered for award. The period guaranteed minimum is 40 samples. The estimated number of samples is 50. The maximum is 60 samples. Itm 4 (Unilateral Govt Option) Samples received between May 2012 and Apr2013. Stds Methods Part 10500 Biological Examination Benthic Macroinvertebrates: $----------per sample x nte 60 samples = $-------- Provide one firm fixed unit price regardless of the number of samples ordered, and that cover both sites. Quotes that provide for separate pricing for each site will not be considered for award The period guaranteed minimum is 40 samples. The estimated number of samples is 50. The maximum is 60 samples. The total evaluated price shall be the sum of all the extended amounts for all the line items. Lab location(s):_____________________ The cost of QC samples must be incorporated into the unit price for each sample. Analyses (incl prep methods and any special instructions) must be performed as quoted and at the quoted location(s). This acquisition is being conducted under FAR Part 12 Acquisition of Commercial Items and utilizing FAR Part 13 Simplified Acquisition procedures. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-32. The following provisions are hereby incorporated by reference: 52.212-1 Instructions to Offerors 6/08, 52.212-2 Evaluation- Commercial Items 1/99, 52.212-3 Offeror Representations and Certifications 2/09, 52.212-4 Contract Terms & Conditions 10/08, 52.212-5 Contract Terms and Conditions Requires to Implement Statutes or Executive Orders 2/09, 52.217-5 Evaluation of Options 7/90, 52.219-6 Notice of Total Small Business Setaside 6/03 (NAICS 541380 Sizestd $12mill), 52.232-18 Availability of Funds 4/84, 1552.215-75 Past Performance Information 10/00.1552.217-77 Option to Extend Term of Contract 10/00 The Govt has the option to extend the term of this contract. If 15 days remain in contract period of performance, the Govt w/out prior written notification, may unilaterally exercise this option by issuing a contract modification. To exercise this option w/in the last 15 days of the period of performance, the Govt must provide written notification prior to the last 15 days of the period. This preliminary notification does not commit the Govt to exercising the option. Full text of the clauses may be found by clicking on http://www.acquisition.gov/far/ and http://ecfr.gpoaccess.gov/cgi/t/text/text-idx?c=ecfr&sid=9e3cf3ef433387eaeb93bc5b54c4a4c6&rgn=div5&view=text&node=48:6.0.1.8.35&idno=48 The following factors shall be used to evaluate quotes: Past Performance and Price. The evaluation will consider Past Performance more important than Price. Quoters shall submit a list, including points of contacts for each, of all contracts and subcontracts for analyzing marine Atlantic Benthics with at least 20 samples, which have been either completed or are in process, and performed or awarded within the last three years. The Govt intends to make one award. The hour and dates specified for receipt of quotes at the Contracting Office is revised to 3pm ET on Fr 5/22/09 (via e-mail ozer.sidney@epa.gov via Fax 215-814-5211, or via USPS/Courier EPA 3PM10, 1650 Arch St, Phila PA 19103-2029). Quoters must acknowledge receipt of this amendment prior to the hour and date as specified by a) Acknowledging receipt of the amendment on the quote submitted or b) By separate letter, Fax or E-mail which includes a reference to the RFQ # and amendment #. Failure of your acknowledgement to be received at the place and hour designated for receipt of quotes by the date and hour specified may result in rejection of your quote. If by virtue of this amendment you desire to change a quote already submitted, such change may be made provided each letter, fax or E-mail makes reference to the RFQ# and amendment#, and is received prior to the hour and date specified. Neither phone quotes nor phone amendment acknowledgements shall be considered. The acquisition is 100% reserved for Small Business NAICS 541380 Sizestd $12million. By submission of a quote, the quoter acknowledges the requirement that a prospective awardee shall be registered in the Central Contractor Registration database prior to award, during performance and thru final payment of any order resulting from this RFQ. If the quoter does not become registered in the CCR database in the time prescribed by the Contracting Officer, the CO will proceed to award to the next otherwise successful registered quoter. Quoters may obtain info on registration and annual confirmation requirements at http://www.ccr.gov/
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- Record
- SN01816764-W 20090516/090514215648-4c0a3a328aae84b2408632603491c531 (fbodaily.com)
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