SOLICITATION NOTICE
G -- sports officials for soccer,softball and football
- Notice Date
- 5/27/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 711219
— Other Spectator Sports
- Contracting Office
- Department of the Air Force, Air Combat Command, 1st CONS, 74 Nealy Avenue, Suite 100, Langley AFB, Virginia, 23665
- ZIP Code
- 23665
- Solicitation Number
- FA4800-09-Q-RM01
- Archive Date
- 6/13/2009
- Point of Contact
- Robert M. Keller, Phone: (757) 764-5802
- E-Mail Address
-
robert.keller@langley.af.mil
(robert.keller@langley.af.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This solicitation is being issued as a Request for Quotation (RFQ). Submit only written quotations for RFQ FA4800-09-Q-RM01. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-21. The associated NAICS code is 711219 with a $7,000,000.00 size standard. This RFQ contains 3 line item. The line item description is as follows: CLIN 0001 Sports official for Soccer games 1 June 09 through 30 June 09 (60 games). CLIN 0002 Sports official for softball games 1 June 09 through 30 September 09 (275 games). CLIN 0003 Sports officials for football games 15 August 09 through 30 September 09 (72 games). Statement of Work Sports Officials (Adults) for Fitness Center Langley AFB, VA 23665 1. Description of Services: 1.1. Provide and schedule the proper number of qualified and certified officials, referees, scorekeepers, and timekeepers to officiate all games; knowing the rules, court and field techniques of intramural and varsity sports, as set forth by the U.S. Soccer, Amateur Softball Association (ASA), National Collegiate Athletic Association (NCAA), National Intramural Sports Association (NIRSA), official's handbooks, and the base by-laws for intramural and varsity sports for Softball, Flag Football, and Soccer at Langley Air Force Base, VA. 1.2. Officials must wear appropriate apparel and supplies in order to perform their duties for each sport. 1.3. Prior to the beginning of each season, the Sports Director or their representative will receive from the Contractor a copy of the official rules book for that sport. 1.4. Prior to the start of each sports season, the Sports Director or their representative, will provide the Contractor a copy of the local by-laws as well as games scheduled for the season. A minimum of two (2) games and a maximum of five (5) games at any field or facility could be scheduled for each sport on any given day. 1.5. A pre-game inspection of field/court conditions is required, as well as conducts a rules review with coaches and/or team captains. 1.6. The Contractor is required to make available an official's, timekeepers, and scorer's roster/sign-in sheet for each sport, for all games worked. 1.7. In the event the Contractor employs off-duty Government employees, the employee may not officiate any games in which their organization is participating. Officials are prohibited from playing in a sport in which they act in the capacity as an official, timer, or scorekeeper. 1.8. Required officials, timekeepers and scorekeepers shall be mutually agreed upon two weeks prior to the scheduled playoffs. 1.9. Officials and scorekeepers shall sign and complete scorebooks/sheets after the completion of each game. Scorebooks/sheets and any written protests, if applicable, will be submitted to the Sports Director or their representative at the conclusion of each day's games. 1.10. The Head Official shall notify the Sports Director or their representative immediately upon cancellation of any game/match due to unplayable field/court conditions. 2. General Information: 2.1. If any changes in the daily officiating schedule are necessary, the Sports Director or their representative will notify the Contractor as early as possible. 2.2. Should any game/match be cancelled or postponed by the Sports Director or their representative the Contractor must be notified a minimum of two hours prior to starting time. Should the Contractor not be notified at least two hours before the game he will receive payment for the cancelled games. 2.3. If games are cancelled/postponed by the Sports Director or their representative due to an insufficient number of officials as required by the CLIN Schedule, payment will not be made to the contractor for those cancelled games. 2.4. If the Sports Director or their representative cancels/postpones game(s) due to inclement weather prior to teams reporting to the game location, cancellation or rescheduling of those games for another time will be decided at that time. 2.5. During severe weather warnings, games will be delayed or postponed based on the severity of the conditions and forecasts. All games will be delayed with the notification that lightning is within 5 nautical miles of the base. The Head Official and Sports Director or their representative will make the determination to either postpone or resume the game as conditions improve. All personnel will take shelter until conditions improve. 2.6. The Sports Director or their representative may contact the Contractor prior to 1500 hours the day of a game/match. 2.7. Officials may be removed from their official duties for the following reasons: 2.7.1. Use of profanity, verbal abuse or physical violence against any players/coaches/spectators. 2.7.2. Repeated and documented incidents of unprofessional behavior to include, but not limited to, absenteeism, tardiness, or professional misconduct. 3. Government Furnished Property and Services: All installation fields and courts are provided for play and will be maintained in playing condition. It is the responsibility of the officials to complete a pre-game check of the playing field/court in accordance with 1.5. above. 4. Quality Control Program: 4.1. The Contractor is required to develop and maintain a quality control program to ensure that contracted services are performed in accordance with this Statement of Work (SOW). The quality control program will identify and implement procedures to ensure all aspects of the SOW are implemented to the highest quality. 4.2. The Quality Control Program shall be reviewed as required or when consecutive discrepancies are noted. The quality control program shall be reviewed for the following: 4.2.1. Clear, complete and current inspection instructions. 4.2.2. Specific criteria for approval and rejection of services. 4.2.3. Adequate record keeping of the nature and number of observations, the number and type of discrepancies found, and the nature of the corrective action taken. 4.3. A copy of the quality control program shall be submitted to the Contracting Officer with the Contractor's approval. 4.4. Upon acceptance of the plan after contract award, updated copies shall be provided to the Contracting Officer as changes occur. 5. Period of Performance: 01 June 2009 through 30 September 2009. FOB point is Destination. PROVISIONS/CLAUSES. The provision at FAR 52.212-1, Instructions to Offerors - Commercial Item, applies to this acquisition. The provision at FAR 52.212-3, Offeror Representations and Certifications - Commercial Items, applies to this solicitation and the offeror must include a completed copy of this provision with their proposal. FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this solicitation. The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statues or Executive Orders - Commercial Items, applies to this solicitation. Specifically, the following clauses cited are applicable to this solicitation, FAR 52.219-6, Notice of Total Small Business Aside, FAR 52.222-3, Convict Labor, FAR 52.222-19, Child Labor-Cooperation with authorities and Remedies, 52.222-21, Prohibition of Segregated Facilities, FAR 52.222-26, Equal Opportunity, FAR 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and other Eligible Veterans, FAR 52.222-36, Affirmative Action for Workers with Disabilities, FAR 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era, FAR 52.225-13, Restriction on Certain Foreign Purchases, FAR 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration. The clause at DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statues or Executive Orders applicable to Defense Acquisition of Commercial Items, applies to this solicitation. Specifically, the following DFARS clauses cited are applicable to this solicitation: 252.204-7004, Alternate A. Addenda to FAR 52.212-5: The following additional clauses apply to this solicitation: FAR 52.233-2, Service of Protest: (a) Protest, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the General Accounting Office (GAO), shall be served on the Contracting Officer, Patricia Ward (addressed as follows) by obtaining written and dated acknowledgement of receipt from 1st Contracting Squadron, Attn: Ms Patricia Ward, 74 Nealy Avenue, Langley AFB, VA 23665-2088. (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. The above Provisions and Clauses may be obtained via internet at http://farsite.hill.af.mil. All proposals must be faxed or emailed to POC Robert Keller at 1 CONS/LGCA, 74 Nealy Avenue, Langley AFB, VA 23665-2088. EVALUATION OF QUOTATIONS/OFFERS: Quotes/offers will be evaluated IAW 13.106-2. Award will be made to the responsible offeror who's quote/offer represents the best value in terms of technical (capability of item(s) offered to meet the government need), price, and past performance, which will be most advantageous to the government. Quotes must be signed, dated and submitted by 29 May 2009, 1200 pm, Eastern Standard Time (EST) to the 1st Contracting Squadron/LGCA, Attn: Robert Keller, Contract Administrator, Commercial Phone 757-764-5802, Fax 757-225-7447, E-mail robert.keller@langley.af.mil, LATE OFFERS: Offerors are reminded that e-mail transmission of quote/offer prior to the closing date and time will not constitute a timely submission of quote/offer unless it is received by the government prior to the closing date and time. Quotations/offers or modification of quotes/offers received at the address specified for the receipt of offers after the exact time specified for receipt of offers WILL NOT be considered (ref. FAR 52.212-1(f)). All contractors must be registered in the Central Contractor Registration http://www.ccr.gov database prior to any contract award. Please submit the following information with each quote: Cage Code, DUNS number, Tax Identification Number, Prompt Payment Terms, Delivery Time, GSA Contract No. (if applicable), Date offer expires, warranty, Line item unit price, and Total cost. POINT OF CONTACT Robert Keller, Contract Administrator, Phone 757-764-5802, Fax 757-757-764-7447, robert.keller@langley.af.mil Email your questions to Robert Keller at robert.keller@langley.af.mil
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