SOURCES SOUGHT
R -- Cost Analysis and Audit Support for the Substance Abuse and Mental Health Services Administration
- Notice Date
- 5/29/2009
- Notice Type
- Sources Sought
- NAICS
- 541611
— Administrative Management and General Management Consulting Services
- Contracting Office
- Department of Health and Human Services, Substance Abuse and Mental Health Services Administration, Choke Cherry, 1 Choke Cherry Road, Room 7-1051, Rockville, Maryland, 20857
- ZIP Code
- 20857
- Solicitation Number
- 283-09-0275
- Archive Date
- 6/27/2009
- Point of Contact
- Janet M Mattson, Phone: 240-276-1501
- E-Mail Address
-
Janet.Mattson@samhsa.hhs.gov
(Janet.Mattson@samhsa.hhs.gov)
- Small Business Set-Aside
- N/A
- Description
- This is not a solicitation announcement. This is a sources sought synopsis only seeking responses from Small Businesses. Large and Non Profit Businesses are not to respond. The purpose of this sources sought synopsis is to gain knowledge of potential qualified sources and their size classifications (i.e., 8(a), HUBZone 8(a), HUBZone, Service-Disabled Veteran-owned, Veteran-Owned, and Small Disadvantaged Business) relative to the 541611 NAICS Code. Responses to this sources sought synopsis will be used by the Government to make appropriate determinations about potential sources only. After review of the responses to this sources sought announcement a solicitation announcement may be published in the Federal Business Opportunities at a later time. The Division of Contracts Management (DCM), Substance Abuse and Mental Health Services Administration (SAMHSA), Department of Health and Human Services (DHHS), provides centralized contract support to the SAMHSA Centers and Offices, but does not maintain adequate resources to support the number of contract proposal reviews that require detailed cost and price analysis and financial audits. Often, multiple proposal reviews must be performed concurrently within a limited amount of time. With the increasingly high number of contract/modification proposals requiring detailed cost and price analysis, supplemental ad hoc support is necessary. This support also includes cost realism analysis, as outlined by the Federal Acquisition Regulation (FAR) 15.305 and 15.404. The majority of contracts awarded by SAMHSA are cost-reimbursement performance-based contracts. SAMHSA requires financial management support to determine the allowability, allocability, and reasonableness of proposed costs; financial capability of contractor organizations; and adequacy of accounting and other financial management systems for administering Federal contracts. Specific tasks to be performed by the contractor, as further described below, include cost and price analysis and audit support for the review of business proposals for new performance-based contracts and bilateral contract modifications; audit support services for review of contract invoices and closeouts; and general financial management support. It is anticipated that one (1) full-time equivalent (FTE) cost analyst position will be required for performance of the Statement of Work. As separate optional tasks, up to two (2) additional cost analysts will also be required. The anticipated period of performance is one year with four one year option periods. Documented cost analysis and cost realism review experience for large dollar complex projects and programs is required in response to this Sources Sought, which includes the following tasks: Task 1: Cost and Price Analysis The contractor shall conduct cost and price analysis of SAMHSA contract proposals involving analysis where there is little or no cost history data and proposals that involve new procurement and contract changes. These analyses generally form the basis of the government’s cost/price negotiation position for such elements and costs. The analysis shall include an evaluation of the reasonableness, allowability, and allocability of the proposed estimated costs. This requires a detailed review of significant direct and indirect elements, such as material, direct labor, overhead, general and administrative expenses, facilities, travel, subcontracts, consultants, and other costs which extend over the life of the contract. The contractor shall provide detailed documentation of the prospective or existing contractor’s methodology in arriving at the proposed cost of each element, and recommend agreement or disagreement with the proposed amount. The contractor may be required to review technical and audit reports on various cost elements, such as material and labor, to determine the reasonableness of the various cost elements. The contractor shall also conduct a limited review of the offeror’s accounting system and financial capability, and include a determination of Cost Accounting Standards (CAS) coverage. The analysis shall include an evaluation of offerors’ business proposals, the offerors’ past performance, cost of similar procurements (where applicable), standards, and/or other quantitative techniques in producing like or similar items. The price analysis should document the reasonableness of prices in terms of the sum of the proposed price in relation to comparable pricing data for like or similar items (catalog/open market items, adequate price competition, prior or similar acquisitions, etc.). For each assignment, the contractor shall prepare a cost/price analysis report summarizing results of the review and conclusions reached, particularly on contracts involving complex business proposals. The report should detail proposed and questioned costs, and include any additional information that may be relevant to, or impact, contract negotiations. Task 2: Cost Realism Analysis The contractor shall conduct a cost realism analysis of contract proposals to determine whether the costs in an offeror’s proposal are realistic for the work to be performed, reflect a clear understanding of the requirements, and are consistent with the various elements of the contractor’s technical proposal. Task 3: Pre-Award or Post-Award Surveys The contractor shall conduct surveys of prospective or existing contractors/offerors, which may include an evaluation and report on: financial capability; adequacy of the accounting and procurement systems; volume, source and mix of revenue; adequacy of fiscal and personnel policies and procedures; details of any significant outstanding debt; details of any related party transactions; compliance with CAS; the estimated cost impact of accounting system changes or noncompliance; and allowability and allocability of costs based on such reviews. In reviewing the adequacy and soundness of the offeror’s credit and financial position, the contractor will be required to evaluate financial statements, commercial credit reports, cash flow, and guaranteed loans to establish the contractor’s financial capability to successfully perform the contract requirements. Task 4: Post-Award Review, Special Studies, and/or Reports The contractor shall conduct post-award reviews, special studies, and write reports. Such evaluations may include, but are not limited to, review of: cost overruns, equitable adjustment claims, termination or settlement claims, advance or progress payment requests, financial management/fiscal site visits, and, invoice and closeout audits. Your responses to the questions provided below will assist the Government in selecting the appropriate acquisition method. Page limit: Maximum 11 pages (font size 10 or larger). A copy of the company capability statement will also be accepted. Only Small Businesses shall respond to this sources sought. Responses to this notice shall include company name, address, point of contact, size of business pursuant to North American Industrial Classification Code (NAICS) and MUST respond to the following questions: 1. Is your business a small business under the NAICS code? 2. Does your firm qualify as a small disadvantaged business? 3. If disadvantaged, is your firm certified under Section 8(a) of the Small Business Act? 4. Are you considered a certified HUBZone firm? 5. Are you considered woman-owned or operated business? 6. Are you a certified Service-Disabled Veteran Owned or Veteran Owned? 7. Demonstrate expert knowledge of audit review of contract proposals, including but not limited to, cost realism analysis. 8. Demonstrate capability to provide error-free, expert cost analysis summaries within 20 business days. Address how critical requests may be filled within 5-10 business days from the date of the request. This is not request for proposal and in no way obligates the Government to award any contract. Responses to this notice shall be mailed to the Substance Abuse and Mental Health Services Administration (SAMHSA), Division of Contract Management, 1 Choke Cherry Road, Room 7-1051, Rockville, MD 20857, Attn: Janet M. Mattson; or by facsimile to (240) 276-1510. Telephone and/or e-mail responses will not be accepted. Responses must be received by in writing no later than June 12, 2009 by 3:00 PM Eastern Standard Time. No solicitation is currently available. Responses to this sources sought synopsis will not be considered adequate responses to the solicitation, a request to be added to a prospective offerors list, or a request to receive a copy of the solicitation.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/SAMHSA/ChokeCherry/283-09-0275/listing.html)
- Record
- SN01831296-W 20090531/090530000733-5dee21914813105b1270b1c153dee391 (fbodaily.com)
- Source
-
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