PRESOL | X | LODGING, FACILITY USAGE AND MEALS FOR 100 CADETS AND 12 CADRE DURING 22 JUNE - 26 JUNE 2009

FBO DAILY ISSUE OF JUNE 17, 2009 FBO #2760
SOLICITATION NOTICE

X -- LODGING, FACILITY USAGE AND MEALS FOR 100 CADETS AND 12 CADRE DURING 22 JUNE - 26 JUNE 2009

Notice Date: 6/15/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 721110 — Hotels (except Casino Hotels) and Motels
Contracting Office: Department of the Army, Army Contracting Agency, South Region, ACA, Fort Knox, ACA, Fort Knox, Directorate of Contracting, Building 1109B, Fort Knox, KY 40121-5000
ZIP Code: 40121-5000
Solicitation Number: W900NB9147J144
Response Due: 6/17/2009
Archive Date: 8/16/2009
Point of Contact: Jonea M. Brown, 502-624-3400<br />
E-Mail Address: ACA, Fort Knox
(jonea.m.brown@us.army.mil)
Small Business Set-Aside: Total Small Business
Description: LODGING, FACILITY USAGE AND MEALS FOR 100 CADETS AND 12 CADRE This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulations (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Offers are being requested and a written solicitation will not be issued. W900NB9147J144 is issued as a Request for Quotation (RFQ), under the Simplified Acquisition Procedures (SAP), Part 13.5. The NAICS code is 721110. The small business size standard is 7.0 M. This acquisition will be Set Aside 100% for Small Businesses. This procurement is for a firm fixed price contract. Delivery will be during the period of 22 June 2009 through 26 June 2009 and FOB Destination. The clauses and provisions referenced in this solicitation may be obtained in full text form at http://farsite.hill.af.mil. Scope of Contract: The contractor shall provide lodging, facility usage and meals for 100 cadets and 12 cadre attending JROTC Cadet Leadership Challenge (JCLC) in New Braunfels, Texas are surrounding area during the period of 22 June 2009 through 26 June 2009 in accordance with the attached Performance Work Statement. ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0001400Each$_______________$_______________ LODGING PROVIDE LODGING FOR 100 CADETS ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 000248Each$_______________$_______________ LODGING PROVIDE LODGING FOR 12 CADRE ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 00031,200Each$_______________$_______________ MEALS PROVIDE MEALS FOR 100 CADETS ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0004144Each$_______________$_______________ MEALS PROVIDE MEALS FOR 12 CADRE ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 0005100Each$_______________$_______________ FACILITY USAGE PROVIDE FACILITY USAGE FOR 100 CADETS ITEM NOSUPPLIES/SERVICESQUANTITYUNITUNIT PRICEAMOUNT 000612Each$_______________$_______________ FACILITY USAGE PROVIDE FACILITY USAGE FOR 12 CADRE PERFORMANCE WORK STATEMENT FOR LODGING, FACILITY USAGE AND MEALS SECTION 1 GENERAL 1.1 Scope of Work. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, meal services, and facility usage, as specified herein, for the JROTC Cadet Leadership Challenge (JCLC), 22-26 June 2009. The contractor shall provide services in accordance with the terms, conditions and specifications set forth in this statement of work: 1.1.1 Providing guest rooms for 100 cadets beginning on 22 June 2009 and ending on 25 June 2009 and 12 cadre beginning 22 June 2009 and ending on 25 June 2009 for single and double occupancy. 1.1.2 Providing the following meals: 12 meals for 100 cadets and 12 meals for 12 cadre, to include full dining facility support. 1.1.3 Providing parking for registered participants who arrive in privately owned vehicles and are provided rooms in accordance with this contract. Provide adequate parking spaces, for Government and privately owned vehicles in accordance with this contract. 1.1.4 The total unit price for single or double room shall be the prevailing per diem rate or less. The costs for meals shall not exceed _ ($35.00), the amount authorized by the Joint Travel Regulation. 1.1.5 Providing facility usage will consist of tubing, high and low rope course, orienteering, rock climbing and rappelling for 100 cadets and 12 cadre ( set-up in the configuration specified by the Government Point of Contact {1SG (Ret) Robert Juarez}. Business services will only be provided to participants if arrangements have been made for payment prior to the start of the conference. 1.2 Subcontracting. The contractor shall furnish facilities, furniture, equipment, supplies, management, supervision and labor to provide lodging accommodations, meal services, and facility usage from his/her establishment or at a location specified in the contract. The contractor shall not subcontract to any other establishment or any other location not specified in the contract without prior written approval of the Contracting Officer. Establishments proposed for subcontracting shall meet all specifications required in the performance of services under the terms of this contract. 1.3 Meals. The contractor shall serve all meals to JROTC participants in accordance with paragraph 5.2. 1.4 The contractor will be provided a rooming list for all guest rooms and confirm with the hotel/motel the number of rooms required 24 hours prior to arrival. 1.5 Security. The contractor shall provide their plan for security to ensure participants are in a safe and crime free environment. 1.6 Liability. Any damages sustained by the contractor due to negligence of Government personnel will be negotiated by the Contracting Officer who will make the final determination as to whether settlement costs are due. 1.7 Taxes. The Government is exempt from paying any sales taxes related to this contract. Tax exemption forms will be provided to the contractor upon request. 1.8 Government Point of Contact {1SG (Ret) Robert Juarez}. The government POC for this requirement is 1SG (Ret) Robert Juarez, (210) 662-5000, Ext 1512 or 1513, LTC Karen Wagner High School, ATTN: JROTC Dept, 3000 North Foster Road, San Antonio, TX 78244. 1.9 Quality Assurance. The Government will monitor the contractors performance under the Commercial Services Inspection Clause. 1.10 Courtesy. The contractor's employees shall be courteous to all persons served under this contract. Courtesy rendered shall be equal to that rendered to other customers of the establishment and equal to that expected of any public lodging facility. Services and consideration provided all guests shall be provided JROTC participants. 1.11 Promotional Items. The contractor shall allow Government personnel to set-up posters, banners, or other promotional material in the main registration area, conference/break out rooms, and lobby of the motel/hotel. If damage is caused by the hanging of promotional materials, such damages may be reimbursed by the Government, subject to negotiation by the Contracting Officer. SECTION 2 DEFINITIONS None SECTION 3 GOVERNMENT-FURNISHED PROPERTY The government will furnish the contractor an outline of the required support needed for their event. A rooming list will be provided to the contractor a minimum of 24 hours prior to the start of the event and will be updated as changes occur. SECTION 4 CONTRACTOR-FURNISHED PROPERTY The contractor shall furnish all food, facilities, equipment, supplies, management, supervision and labor required for the performance of this contract. SECTION 5 LODGING/MEALS/FACILITY USAGE SPECIFICATIONS AND SPECIFIC TASKS 5.1 Lodging Specifications. 5.1.1 General. The contractor shall provide: 5.1.1.1 The sleeping facilities furnished shall be solely on the basis of one individual to a bed with no more than two individuals to a room for double occupancy. Rooms shall have either 2 double beds or one king size bed, dresser, desk and chair or love seat/sofa, TV with cable or satellite service, TV remote, internet access, telephone, coffee maker, ice bucket, sanitary drink cups, coffee/tea brewing packets, hairdryer, iron and ironing board, clothes hangers, and any other amenities supplied to other hotel guests. 5.1.1.2 The contractor shall provide double set of bath towels, washcloths, hand towels, soap, shower mats, bath mats and any other amenities such as shampoo that is supplied to other hotel guests and will change linen on a daily basis. 5.1.1.3 The contractor shall provide accommodations, services and privileges, normally provided to other guests by the establishment, to conference participants. These services may include morning newspaper delivery, snacks and/or coffee in the lobby, etc. 5.1.1.4 The contractor shall provide Wake-up service to all conference participants if requested. 5.1.1.5 The contractor shall clean, vacuum and dust guest rooms and sanitize bathrooms on a daily basis. Clean and sanitized drinking cups/glasses will be replenished by the contractor and garbage removed from trash cans on a daily basis. 5.1.2 Fire and Safety. The contractors facility shall comply with applicable fire and safety codes and regulations. 5.1.3 Miscellaneous Services. The Government will not be responsible for any miscellaneous charges incurred by the conference participant. The contractor shall explain to the participant that miscellaneous services are not covered by this contract and are payable by the participant, such as personal telephone charges, pay-for-view movies, room service, meals in excess of the contract requirements, and other such services. 5.2 Meals: 5.2.1. Breakfast meal - 4 meals for 100 cadets and 12 cadre during the period of 23-26 June 2009. 5.2.2 Lunch meal 4 meals for 100 cadets and 12 cadre during the period of 22-25 June 2009. 5.2.3 Dinner - 4 meals for 100 cadets and 12 cadre during the period of 22-25 June 2009. The time and date for the dinner meal will be provided by the Government POC 1SG (Ret) Robert Juarez. The contractor shall provide a meal similar to the following: Beef medallions and chicken crepe with mushroom sauce, chefs vegetable of the day, potato or rice pilaf, garden salad with 3 types of dressings (ranch/blue cheese/fat free), hot rolls, butter, cheesecake or similar dessert, and beverages. 5.2.4. The time, date, and room set-up for all meals will be coordinated with the Government POC 1SG (Ret) Robert Juarez 5.2.6. The Government will not pay for any alcoholic beverages served during the reception or meals. SECTION 4 REFERENCES Documents applicable to this Performance of Work Statement are listed below and are coded as either mandatory or advisory. The contractor shall be obligated to follow those coded as mandatory. These references with any subsequent changes shall be furnished to the contractor. The contractor shall post and update changes to the applicable publication. If any changes become effective during the contract period which effects the requirements of this contract, these changes shall be negotiated with the contractor. MANDATORY ADVISORY Applicable State and Local Fire and Safety CodesX The following provisions and clauses apply to this acquisition: 52.204-7 Central Contractor Registration ; 52.212-1 Instructions to Offerors--Commercial Items; 52.212-4 Contract Terms and Conditions--Commercial Items; 52.252-1 Solicitation Provisions Incorporated by Reference; 52.252-2 Clauses Incorporated by Reference; 52.212-3 Alt I Offeror Representations and Certifications Commercial Items; 52.222-22 Previous Contracts and Compliance Reports: 252.232-7003 Electronic Invoicing; 252-232-7010, Levies on Contract Payments 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive orders Commercial Items. In paragraph (b) of 52.212-5, the following apply: 52.222-21; 52-222-26, 52.222-35; 52.222-26, 52.222-27, 52.222-38, 52.225.13, 52.232.33 ; 252.204-7004 Alt A Central Contractor Registration (52.204-7) Alternate A; 252.212-7001 Contract Terms and Conditions Required To Implement Statutes or Executive Orders Applicable To Defense Acquisitions Of Commercial Items. In paragraph (a) of 252.212-7001, the following apply: 52.203-3 in paragraph (b) of 252.212-7001, the following applies; 252.203-7000; 252.232-7003; 252.247-7023; Transportation of Supplies by Sea (10 U.S.C. 2631); Additional Information: In accordance with FAR 52.212-1(k), prospective awardees shall be registered and active in the CCR database prior to award. Offerors may obtain information on registration at www.ccr.gov and in accordance with FAR 52.212-3, Offeror Representations and Certifications Commercial Items; Offerors shall have completed registration on the ORCA website at https://orca.bpn.gov. Contractor shall submit payment request using Wide Area Workflow (WAWF). WAWF is the preferred method to electronically process vendor request for payment. This application allows DoD vendors to submit and track invoices and Receipt/Acceptance documents electronically. Contractors electing to use WAWF shall (i) register to use WAWF at https://wawf.eb.mil and (ii) ensure an electronic business point of contact (POC) is designated in the Central Contractor Registration site at http:www.ccr.gov within ten calendar days after award of this contract/order. Award will be made in the aggregate to the lowest priced, responsive, responsible offeror. Failure to submit an offer on all items will render the offer non-responsive. Questions regarding this solicitation shall be in writing and may be sent via e-mail to jonea.m.brown@us.army.mil. Offerors shall include a completed copy of the provision at 52.212-3 Alt 1, Offeror Representations and Certifications Commercial Items and 242-7023, 252.225-7000 Buy American Act Balance of Payments Program Certificate with its offer. This provision may be obtained at http://wwwfarsite.hill.af.mil. All responsible sources may submit a quote via email to jonea.m.brown@us.army.mil or via fax to 502-624-5869. FAX quotations will be accepted. Point of Contact Jonea M. Brown at 502-624-3400 MICC Center Fort Knox, 199 Sixth Avenue, Fort Knox, Kentucky 40121-5720
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABK/DABK21/W900NB9147J144/listing.html)
Place of Performance: Address: ACA, Fort Knox Directorate of Contracting, Building 1109B Fort Knox KY<br />; Zip Code: 40121-5000<br />
Record: SN01845675-W 20090617/090615235755-2f73c6c3649d4c9afe7e51528c931453 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

X -- LODGING, FACILITY USAGE AND MEALS FOR 100 CADETS AND 12 CADRE DURING 22 JUNE - 26 JUNE 2009