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FBO DAILY ISSUE OF JUNE 17, 2009 FBO #2760
SOLICITATION NOTICE

73 -- HQ US EUCOM Commanders Summer Receiption/Catering Services at the Army Airfield Stuttgart, Germany on 17 July 2009 18:00 - 21:00 hrs. Number of Attendees: 500 persons.

Notice Date
6/15/2009
 
Notice Type
Combined Synopsis/Solicitation
 
NAICS
722320 — Caterers
 
Contracting Office
Department of the Army, ACA, US Army Contracting Command Europe, ACA, RCO Seckenheim, ACA, RCO Seckenheim, Attn: AEUCC-S, Unit 29331, APO, AE 09266-0509
 
ZIP Code
09266-0509
 
Solicitation Number
W912PE09TEUCOMCATERING
 
Response Due
6/18/2009
 
Archive Date
8/17/2009
 
Point of Contact
Heinz Flatzek, 0711-7292-934<br />
 
E-Mail Address
ACA, RCO Seckenheim
(heinz.flatzek@us.army.mil)
 
Small Business Set-Aside
N/A
 
Description
This is a combined synopsis/solicitation for the purchase of commercial items prepared in accordance with the format in FAR Subpart 12.6, in conjunction with FAR 13.5, as applicable, and as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Proposals are being requested and a written solicitation will not be issued. The closing date is 18 June 2009 @ 10:00 AM Stuttgart/Germany local time. The solicitation number is W912PE-09-T-EUCOMCatering is issued as a request for proposal (RFP) for HQ US EUCOM Commanders Summer Reception to be held at Stuttgart Army Airfield (Echterdingen, Germany) inside an aircraft Hangar. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 05-23. The NAICS code is 722320 (Catering Services). The solicitation will be issued as a full and open competitive procurement. The RCO Stuttgart, 409th Contracting Support Brigade (Europe) intends to award a firm fixed-price (FFP) contract. Line Item Numbers applicable to this solicitation are: Line itemDescriptionQuantityPrice 0001HQ US EUCOM Commanders Summer Reception1 lump sum _________ See Statement of Work for specifics. STATEMENT OF WORK HQ US EUCOM COMMANDERS SUMMER RECEPTION 1.1STATEMENT OF WORK/SPECIFICATIONS The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform the following Statement of Work/Specifications. 1.2Purpose: Headquarters U.S. European Command (EUCOM) Commander and Deputy Commander host an annual Summer Reception inside an aircraft Hangar at Stuttgart Army Air Field, Echterdingen, Germany. The theme of the event is Celebrating German/American friendship. The goal of the event is to promote positive relations with the host nation and provide an opportunity for prominent German citizens to meet the new Commander of EUCOM. The 50th anniversary of Elvis Presleys Army service in Germany will also be celebrated at this years reception. Contracted catering services are required to support approximately 500 participants during the evenings festivities on 17 July 2009 between 1800-2100. 1.3Event Beverages/Food The contractor shall provide both alcoholic and non-alcoholic beverages and establish a minimum of three separate beverage stations spaced around the event location. Food and beverage requirements are listed below: 1.3.1Non Alcoholic Beverages: The contractor shall provide a minimum of 6 non-alcoholic beverages. The contractor must provide water (with gas), water (without gas), and coffee. The other three beverage offerings are left to the discretion of the contractor. Suitable non-alcoholic beverages include but are not limited to: soda, tea, fruit juice, etc. 1.3.2Alcoholic Beverages: The contractor shall provide a minimum of three types of wines to include: white wine, red wine, and sparkling wine. The contractor shall also provide beer as the fourth alcoholic beverage type. 1.3.3Foods: The contractor shall serve both warm and cold finger foods. This food should not be messy and easy to eat while one is standing as this is not a formal sit down dining function. Below established the minimum food requirements: Canaps shall be served during the reception. Provide a minimum of 5 different canaps at reception, including a fish, chicken, beef and vegetarian selection. The contractor shall provide a minimum of 6 different warm finger foods at the reception including a fish, chicken, beef and vegetarian selection. As the audience will be a mix of German and American attendees, the goal is to provide foods representative of each of the two cultures. The contractor shall provide a fairly even mix of American and German warm finger food specialties. At a minimum, the contractor shall provide snack sized hamburgers and cheeseburgers as part of the American food choices. At a minimum, the contractor shall provide snack sized bratwursts as part of the German food choices. The contractor shall provide a minimum of 7 different cold finger foods at the reception including a fish, chicken, beef and vegetarian selection. The contractor shall provide a minimum of 5 different desserts at the reception. The contractor must provide labels for foods listing key food ingredients for those who may have allergens. 2.0 Cutlery and Glassware The contractor shall provide all dishware, napkins, cutlery and glassware as necessary to service 500 persons. 3.0Furniture The contractor shall provide a minimum of 50 bistro tables including table cloths and centerpieces. Bistro tables are defined as small up-right, round, free-standing tables. The contractor shall provide at least 170 upholstered chairs. The contractor must provide buffet tables including linen and skirting as well as coolers and chafing dishes and any other items necessary for providing a catering event. 4.0Catering Service The contractor is responsible for providing all necessary services to include: adequate number of catering professionals to provide the entire range of customary commercial catering services to include: set up and take down, food and beverage serving, and clean-up. The contractor shall provide a single point of contact to coordinate and liaison with the Government prior to, during, and after the event. The contractor shall provide cell phone, email, land line, name and other information necessary to allow communications between the Government and the contractor. The contractor shall ensure catering personnel adhere to proper appearance guidelines expected at a formal catering event. 5.0Government Provided Services/Items Electrical outlets and water shall be made available within the hangar for contractor personnel to utilize. A general layout of the hangar is available upon request. OFFERORS MUST SUBMIT THE FOLLOWING: (a)A number of personnel (service & cook) that adequately addresses required labor required to perform catering services during the event. (b)A schedule that clearly shows all critical times associated with set up, sustainment, and break down of the event. At a minimum the schedule shall detail when the caterer will first arrive on the scene, when set up is to be completed, when full food and beverage services shall be operational, when breakdown and cleanup shall begin, and when the contractor shall vacate the premises as called for in the Statement of Work. (c)A menu that meets the minimum requirements as called for in the Statement of Work (food/beverage types and quantities). (d)List of previous events that are comparable to the Summer Reception in numbers of people served and food/beverage requirements. Must also provide references for contract purposes. (e)Total price of event exclusive of taxes. BASIS OF SELECTION: The following factors shall be used to evaluate offers: 1.Technical capability of the services offered to meet the Government requirement 2.Past Performance 3.Price Technical and past performance, when combined, is significantly more important than price. BASIS FOR CONTRACT AWARD: This is a competitive simplified best value source selection in which competing offerors past performance history will be evaluated on a basis significantly more important to price considerations. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. All technically acceptable offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined technically unacceptable and therefore removed from further consideration. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The evaluation process shall proceed as follows: A.Technical Acceptability. Initially, the government technical evaluation team shall evaluate the technical proposals on a pass/fail basis on each of the three technical aspects described below. Failure in any one technical area shall constitute an overall rating of Unacceptable. The Government shall assign an overall rating of Acceptable or Unacceptable as defined as follows: Acceptable: A proposal that passes all of the Governments requirements supported by technical elements. Unacceptable: A proposal that fails any of the Governments supported by technical elements. The proposals shall be evaluated against the following: Offerors must demonstrate acceptable technical approach to meeting 100% of the SOW requirements throughout contract period. In order to receive a Pass rating that is technically acceptable, the offeror must clearly convey all of the following: (a)A staffing and management approach that adequately addresses required labor required to perform catering services at the annual EUCOM event. (b)A schedule that clearly shows all critical times associated with set up, sustainment, and break down of the event. At a minimum the schedule shall detail when the cater will first arrive on the scene, when set up is to be completed, when full food and beverage services shall be operational, when breakdown and cleanup shall begin, and when the contractor shall vacate the premises. (c)A menu that meets the minimum requirements as called for in the Statement of Work (food/beverage types and quantities). Note: Any vendor listed on the www.epls.gov (Excluded Parties Listing) is prohibited from receiving Government Awards.. B.Price Evaluation. Next, the government shall rank all technically Acceptable offers by price. An offerors proposed prices will be determined by looking at the overall proposed price of CLIN 0001. The price evaluation will document the reasonableness and affordability of the proposed total evaluated price. C.Past Performance Confidence Assessment. Finally, the Government shall evaluate past performance on all offerors based on (1) the past and present efforts provided by the offeror and (2) data independently obtained from other government and commercial sources. D.Relevant performance includes performance of efforts involving catering services that are similar or greater in scope, magnitude and complexity than the effort described in this solicitation. Experience specifically gained by providing services on military installations for mixed military and civilian dignitaries shall be viewed more favorably than other catering service submittals. The purpose of the past performance evaluation is to allow the government to assess the offerors ability to perform the effort described in this RFP, based on the offerors demonstrated present and past performance. The assessment process will result in an overall performance confidence assessment of Excellent, Good, Adequate, Marginal, Poor, or Unknown as defined in the Army Source Selection Manual Figure 5-5. Offerors with no relevant past or present performance history or the offerors performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating Unknown Confidence, meaning the rating is treated neither favorably nor unfavorably. Definitions are as follows: Excellent: Essentially no doubt exists that the offeror will successfully perform the required effort based on their performance record. Risk Level: Very Low Good: Little doubt exists that the offeror will successfully perform the required effort based on their performance record. Risk Level: Low Adequate: Some doubt exists that the offeror will successfully perform the required effort based on their performance record. Risk Level: Moderate Marginal: Significant doubt exists that the offeror will successfully perform the required effort based on their performance record. Risk Level: High Poor: It is extremely doubtful that the offeror will successfully perform the required effort based on their performance record. Risk Level: Very High Unknown: The offeror has little/no relevant past performance upon which to base a meaningful performance risk prediction. Risk Level: Unknown E.In evaluating past performance, the Government reserves the right to give greater consideration to information on those contracts deemed most relevant to the effort described in this RFP. F.If the lowest priced evaluated technically acceptable offer is judged to have an Excellent Confidence performance confidence assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. G.The government reserves the right to award a contract to other than the lowest priced offer if the lowest priced offeror is judged to have a performance confidence assessment of Good or lower. In that event, the Contracting Officer shall make an integrated assessment best value award decision. H.Offerors are cautioned to submit sufficient information and in the format specified in the RFP. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision. I.The government intends to award a contract without discussions with respective offerors. The government, however, reserves the right to conduct discussions if deemed in its best interest. Any proposal that does not meet all of the solicitation requirements will be rejected as nonresponsive and is un-awardable. The following FAR clauses and provisions apply to this acquisition: 52.252-1 -- Solicitation Provisions Incorporated by Reference, 52.212-1 Instructions to Offerors Commercial Items, 52.212-2 Evaluation Commercial Items, 52.212-3 Offerors Representations and CertificationsCommercial Items, DFARS 252.212-7000 Offeror Representations and CertificationsCommercial Items. Vendors who fail to furnish representations via ORCA or as a separate submission with their proposal may be excluded from consideration. 52.212-4 Contract Terms and ConditionsCommercial Items, Addendum to 52.212-4, Paragraph (b) Assignment is replaced by DFARS 252.232-7008 Assignment of Claims (Overseas), Paragraph (k) TAXES is replaced by DFARS 252.229-7000 Invoices Exclusive of Taxes or Duties, DFARS 252.229-7002 Customs Exemption (Germany), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders and in accordance with FAR 12.603(c)(2)(xii) the following provisions under the clause apply, (b)(25)(ii),(31), (36), and (40), 52.225-17 Evaluation of Foreign Currency Offers, FAR 52.214-34, Submission of Offers in the English Language, FAR 52.225-14, Inconsistency Between English Version and Translation of Contract, DFARS 252.201-7000, Contracting Officers Representative; DFARS 252.204-7004, Central Contractor Registration; DFARS 252.204-7006 Billing Instructions, DFARS 252.209-7004, Subcontracting with firms that are owned or controlled by the Government of a Terrorist Country, DFARS 252.212-7000; and DFARS 252.212-7001 (Dev), Contractor Terms and Conditions Required to Implement. DFARS 252.232-7003, Electronic Submission of Payment Requests, DFARS 252.222-7002 Compliance with Local Labor Laws (Overseas), DFARS 252.233-7001 Choice of Law (Overseas), 52.233-1 Disputes, 52.252-2 Clauses Incorporated by Reference. The complete text of any or all of the clauses/provisions effective on the day of the latest Federal/Defense Acquisition Circular is also available electronically from the following websites: http://farsite.hill.af.mil/ and/or http://www.arnet.gov/far/. Electronic Transmission - offers in response to this RFP, including the written technical representation, pricing, and representations and certifications (if not available in ORCA) shall be submitted via email to heinz.flatzek@eur.army.mil. Offerors shall provide as a minimum: 1) RFP number, 2) Name, address, and telephone number of point of contact of offeror, 3) CLIN 0001 Pricing, 4) Representations and Certifications (unless offeror maintains updated Reps and Certs at the ORCA website); 5) Proposals must be submitted in Microsoft Word or PDF format. For information regarding this combined synopsis/solicitation, contact Mr. Heinz Flatzek at 0711-729-2934 or at email heinz.flatzek@eur.army.mil.
 
Web Link
FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABN/DABN03/W912PE09TEUCOMCATERING/listing.html)
 
Place of Performance
Address: ACA, RCO Seckenheim Attn: AEUCC-S, Unit 29331, APO AE<br />
Zip Code: 09266-0509<br />
 
Record
SN01845710-W 20090617/090615235820-275248f5813871e1c575a2c541d8205c (fbodaily.com)
 
Source
FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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