PRESOL | 58 | Three (3) Low Energy Drive Through Portal Non-Intrusive Inspection Systems

FBO DAILY ISSUE OF JUNE 19, 2009 FBO #2762
SOLICITATION NOTICE

58 -- Three (3) Low Energy Drive Through Portal Non-Intrusive Inspection Systems

Notice Date: 6/17/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 334517 — Irradiation Apparatus Manufacturing
Contracting Office: Department of Homeland Security, Customs and Border Protection, Procurement Directorate - DC, 1300 Pennsylvania Avenue, N.W., Room 1310 NP, Washington, District of Columbia, 20229, United States
ZIP Code: 20229
Solicitation Number: HSBP1009RFP20045814
Archive Date: 7/16/2009
Point of Contact: Charles H. Gibbs, Phone: 2023443192, Anthony D. Harvin, Phone: (202) 344-1127
E-Mail Address: charles.gibbs@associates.dhs.gov, anthony.harvin@dhs.gov
(charles.gibbs@associates.dhs.gov, anthony.harvin@dhs.gov)
Small Business Set-Aside: N/A
Description: Request for Quotation PURCHASE AQUISITION OF THREE (3) LOW ENERGY DRIVE THROUGH PORTAL NON- INTRUSIVE INSPECTION SYSTEMS 1. Scope CBP has an on going requirement to inspect vehicles for illegal contraband including narcotics and terrorist weapons. Because of the volume of vehicles flowing through the Ports of Entry, a system that allows vehicles to be driven through the system by the vehicles driver and with vehicle occupants still inside is desired. The system shall be offered as a Commercial off The Shelf Technology (COTS) system. The system must be safe and create exposure rates as low as possible as promulgated by the Nuclear Regulatory Commission (NRC) in 10 C.F.R Part 20, setting the maximum permissible level of radiation dose to the general public at 0.1 Rem (100,000 µR (microrem)) per-year. CBP is seeking a system that shall create dose rates of no greater than 10 µR per scan and a detailed image of the vehicle (from the roof of vehicle to the ground) which allows operators to quickly identify organic compounds (drugs, currency and explosives), high density objects, weapons, and stowaways. CBP desires to procure three (3) Low Energy Drive Through Portal large-scale NII systems (2 for POVs (cars, SUVs, motorcycles) and 1 for Busses). Specific sites and schedules shall be identified during contract negotiations. Each proposal must include a Table of Contents and a Table detailing the RFQ Requirements and the vendors compliance with each requirement. 1.1. Data Item Descriptions (DIDs) The following contract DIDs shall apply: DIDTITLE A001Project Management Plan A002Radiological Survey Report A003Monthly Progress Report A004Operators Training Material A005System User’s Manual A006Maintenance/Service Manual A007Vendor Technical Documentation A008Failure and Error Report A009Quality Assurance Plan A010Acceptance Test Plan A011Calibration Maintenance Requirement Report A012Configuration List A013 Certified As-Built Drawings A014 Construction Managers Log 1.2 Contractor Management Organization The Contractor shall provide a Project Management Plan for CBP review. This plan shall include the scheduling for completion of all tasks, all major points of contact and the Contractor’s overall management. The Project Management Plan shall be prepared in accordance with Data Item Description number A001. The Contractor shall also provide a work breakdown structure which details the positions and level of effort (% time allocated for each task) allocated to this project. 1.3 Applicable Documents •Code of Federal Regulations, 10CFR20, (Standards for Protection Against Radiation), 2002 (NRC) •American National Standard for General Radiation Safety, ANSI N43.3 (Installations Using Non-Medical X-Ray and Sealed Gamma-Ray Sources, energies up to 10 MeV), 1993 •Code of Federal Regulations, 21CFR179 (Irradiation in the Production, Processing and Handling of Food), 1996 (FDA) •Code of Federal Regulations, 14 CFR108.17 (e), Use of X-Ray Systems (Photographic Film Safety) (FAA) •Code of Federal Regulations, 49CFR172 (Hazardous Materials Table, etc.), 2003 (DOT) •Code of Federal Regulations, 10CFR71 (Packaging and Transportation of Radioactive Materials), 2002 (NRC) •Occupational Safety and Health Standards (OSHA), 29 CFR 1910, 2004 •American National Standard, ANSI N42.41 (Performance Criteria and Evaluation of Active Interrogation Systems for Homeland Security), in development. •American Society of Testing and Materials (ASTM),(Performance Standards for CBRNE Sensors), in development •American Society of Mechanical Engineers Standards •CBP Information Systems Security Policies and Procedures Handbook HB 1400-05C dated October 18, 2006. •DHS-CBP N.25 Version 1.5 (shall be provided GFI as requested) •NFPA 79, Electrical Standards for Industrial Machinery •NFPA 70, Recommended Practice for Electrical Equipment Maintenance •DHS and CBP IT security policies, including the guidelines and policies stated in the Department of Homeland Security (DHS) Management Directive (MD) Number 4300.1, titled Information Technology Systems Security; DHS Sensitive Systems Policy Directive 4300A, Information Technology Security Program and the DHS 4300A Sensitive Systems Handbook. •DHS personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24, and Federal Information Processing Standards Publication (FIPS PUB) Number 201, Personal Identity Verification (PIV) of Federal Employees and Contractors. •Homeland Security and CBP Enterprise Architecture documents and reference models. •Federal Information Processing Standards Publication (FIPS PUB) Number 140-2, Security Requirements for Cryptographic Modules. •Any future applicable ANSI standards. 2. Locations The installation locations for the three (3) Low Energy Drive Through Portal large-scale NII systems include Laredo, TX (Lincoln-Juarez) 1 Passenger Car system Laredo, TX (Lincoln-Juarez) 1 Bus system Otay Mesa, CA 1 Passenger Car system 3. Requirements The contractor shall perform all tasks within this SOW through issued delivery orders. The contractor shall also abide by all applicable Code of Federal Regulations in performing all tasks. The contractor shall be held liable for adhering to such regulations. Requirements for this effort shall include the fabrication, integration, test, installation, training and logistics support of NII inspection systems. This Low Energy Drive Through Portal NII system must contain the following requirements: 3.1 System Specifications CBP is seeking currently available Commercial off the Shelf (COTS) technology. As such the vendor shall submit actual pictures (no artist renditions or simulated photos shall be accepted) of the system as proposed. The system shall be installed in outdoor environments without canopies or other structures and shall be exposed to precipitation (i.e.: rain, sleet, freezing rain, snow), direct sunlight, wind, blowing sand/duct, etc. The system shall operate in temperatures ranging from -30ºC to 50ºC (-22ºF to 122 ºF), withstand wind speeds of up to 128 kph (80 mph), and operate 24 hours per day 7 days per week, 365 days per year without the need for additional structures (canopies, buildings). The vendor shall provide: •Descriptions of the physical system footprint (length, width, height and weight) •Installation requirements (facilities requirements) •System start up times •Environmental operating parameters o Environmental limitations that preclude system operation (i.e. wind speeds, high/low temperatures, etc) •Vehicle throughput to include image interpretation 3.2 Imaging Specifications The systems shall be based upon x-ray or gamma energies and shall have a material discrimination capability that can highlight low density and high density materials. Systems that quickly generate quality images of organic material even when such substances are hidden in complex environments are preferred. Actual images shall be submitted for the proposed system (no simulated, altered or representative images shall be accepted). Regardless of the proposed system, it must meet the following minimum requirements: •Detect at least 2 kg (4 lbs) of organic material directly behind 6 mm (0.24 inches) of steel at a distance of 0.61 m (2 ft) at 5 kph (3.1 mph). •Have a resolution of at least 7 mm (0.28 inches) at a distance 1.5 m (5 ft) at 5 kph (3.1 mph) •Image file contrast of at least 16,000 gray levels •A field of view that offers complete coverage of objects from the ground to the roof. oBus dimensions are nominally 13m (42.6 ft) L * 2.5m (8.2ft) W x 3.4m (11.1 ft) H •Image analysis tools that allow the Operator to: oChange the magnification oSelect different color palettes oOptimize the image’s contrast and brightness oSharpen and smooth edges oEstablish Regions of Interest oAnnotate the image. •Contains a database function, which allows for the creation and storage of records with vehicle data and radiographic images. •Be capable of capturing and storing scanned images •Be capable of exported scanned images as a tif or jpg file. •Contain the capability to copy stored files to a flash drive, CD or DVD. 4. Radiation Safety In deploying and operating NII systems, CBP needs to ensure that the general public, as well as CBP Officers, are safe from the potential effects of radiation exposure from the system. As a result, CBP requires the Contractor to perform an evaluation of the potential effect of radiation exposure on public safety on the proposed system. This evaluation shall assess the potential for an accident and the consequences of any project-related effect associated with normal operations. The report shall detail the exposure potential to people in cars, light (pickup or box delivery style) trucks and buses who may drive through the Low Energy Drive Through Portal System, the potential effect that radiation exposure on public safety NII Inspection System operators shall be exposed to while at their workstations, and the level of radiation that is transmitted to the environment as a result of system leakage. Potential drivers and system operators shall be considered to be members of the general public. The report shall be signed by the Radiation Safety Officer of the company. The report shall show by means of an outline drawing the levels of emission/scatter radiation measured, the operating conditions (worst case) and the measurement equipment used. The contractor shall also provide a radiation survey report in accordance with the attached Data Item Description number A002 for each proposed system. The report shall detail the following: •units of measure must use microRoentgen/hour (and Gray equivalence in parenthesis) for rate; and microrem (and Sieverts equivalence in parenthesis) for whole body exposure. ovehicle speeds must be recorded and within the systems minimum and maximum operating parameters. •extrapolate whole body exposure for vehicle occupants at 1, 2, 4, and 8 passes a day at one week, one month (30 days) and one year (365 days) intervals. •verify whole body exposures are less than 10 µR (microrem) per scan (cumulative exposure from all x-ray sources). •detail whole body exposures for children and pregnant women which shall be addressed in comparison to U.S. Standards (found in 10 CFR 20). •define the “Radiation Controlled Zone” around this system. The “Radiation Controlled Zone” is defined as the area where dose rates do not exceed 50 µR (microrem) of exposure in any hour. The Contractor shall define the “Radiation Controlled Zone” around the entire system in normal operation. •estimate the whole body exposure for CBP employees or others working near this system during normal operations at a minimum of four locations outside of the “Radiation Controlled Zone”. •address the issue of a pedestrian walking through the beam ois it possible oif not, why not oif it does happen, what would the whole body exposure be •verify that the system includes safety features (interlocks (access panel and operational), indicators and controls, auto termination, labeling and other safety features) as required by 21 CFR 1020.40 and 10 CFR 20.1601 and 1602. oprovide description of safety interlocks oprovide description and locations of “Emergency Stop” switches/buttons, audible/visual operating signals, and traffic control signals. overify beam termination if the vehicle stops with the imaging area. •report must address whole body exposures to vehicle occupants (men, women, children and pregnant women). •report must provide dose comparisons to commonly know sources of radiation such as dental x-ray, chest x-ray, plane flight, and ambient sources. •Dose rates that conform to ANSI 34.17 oLess than 10 µR (microrem) per scan 3. System Support Requirements The following identify the programmatic and logistical requirements for the Low Energy Drive Through Portal system. The contractor shall prepare Monthly Progress Reports in accordance with the attached Data Item Description number A003. 4. System Training Training development and delivery is required for all NII systems and related items produced under this contract. The Training shall consist of procedures for installation, setup, image viewer software, operating and maintaining the NII systems developed or produced as appropriate. Documentation of the Training may include but is not limited to a Training Plan, Outline, Student Guide, Instructor Guide, handout materials and other training aids, “hands on” exercises, a training report, and student evaluations of the training. All training shall be customized to CBP missions and requirements, and provided in accordance with CBP Office of Training and Development criteria. All training documentation shall be incorporated into the Technical Documentation package. The Government shall have full access to all data in the Technical Documentation file for the purposes of maintaining and upgrading the NII system, and training NII system operators and Maintenance Technicians. In addition, a Train-the-Trainer program shall be delivered to CBP and its approved contract trainers that shall certify them as qualified to instruct on the piece of equipment. Any and all training materials shall be used for initial training as well as for follow-on performance and future new operator (attrition) training. 4.1 Operator Training The contractor shall provide on-site training for CBP operator personnel at each site using materials to include classroom instruction, video, and on-the-job training aids. The training shall cover the imaging equipment, transport system operation, normal and emergency systems operations, image interpretation, and operator console operations. Training shall also include all items contained in the System User’s Manual. The number of personnel to be trained at each site is variable, but efforts shall be made to limit each training class to 12 operators.. Training Model: Day 1 Radiation SafetyDay 2 Classroom and Hands-OnDay 3 Classroom and Hands-OnDay 4 Classroom and Hands-OnDay 5 Classroom and Hands-On Day 6 Reinforcement/ Live Stream of CommerceDay 7 Reinforcement/ Live Stream of CommerceDay 8 Reinforcement/ Live Stream of CommerceDay 9 Reinforcement/ Live Stream of CommerceDay 10 Reinforcement/ Live Stream of Commerce 4.2 Radiation Safety To be conducted by CBP or its approved contractor personnel 4.3 Classroom and Hands-On 2 instructors and 12 students Includes the following in addition to the DID requirements. •Sixteen (16) hours of image analysis, including 1 hour focused on Weapons of Mass Effect (WME) -This material shall not be available as a leave-behind for student participants -This material shall not be retained or used by the contractor for any purpose whatsoever •One (1) hour Core Messages delivered by CBP or its approved contract personnel •One (1) hour of NII Reporting delivered by CBP or its approved contract personnel 4.3.1Reinforcement and Live Stream of Commerce: 2 instructors and 6 students (2, 5-day sessions) •While not the norm, it may be required for the contractor trainers to conduct both reinforcement sessions over the course of one week using double shifts. In addition, every attempt shall be made to schedule the two weeks of reinforcement training using back-to-back weeks, however, the contractor should be prepared to support two weeks of reinforcement training that are not serial in nature. Includes: •Personal Qualification Standard (PQS) checklist designed for instructor sign-off that students have successfully demonstrated image analysis and mechanics skills The contractor shall develop and provide training materials using the Instructional Systems Development (ISD) methodology which includes (1) Training Plan Outline, (2) Course Syllabus, (3) Instructors Guide, (4) NII System description, (5) Student Guide, (6) Operator and Maintainer Manuals, (7) Operation Procedures Handouts, (8) operator’s video, and (9) other materials. This shall be prepared in accordance with Data Item Description number A004. Products developed under prior contract with the United States Customs Service shall be used to the maximum extent possible and be written to conform to the requirements of the CBP Office of Training and Development standards. All deliverables shall be conveyed free of trademark and proprietary claim by the Contractor, and with the unlimited right of alteration, reproduction and/or distribution within the Government. Deliverables shall be created through the use of Microsoft Office word processing and graphics software. Legitimate copies of the system viewer tool in quantities sufficient to support the training mode. The image viewer software shall present the operator with responses to inputs identical to the responses provided by the operational system. Image viewer software shall operate when loaded on workstation or laptops presently in use by CBP. Training for CBP designated Acceptance Team personnel shall be completed seven days before system acceptance testing. Details of the training and training schedule shall be included in the Training Plan (TP). The TP, associated documentation and operator’s video shall be prepared in accordance with the attached Data Item Description numbers A004. A copy of the operator’s training Video shall be left at each site at the conclusion of testing. Operator training shall be completed within 15 working days after system acceptance. 4.4 Train-the-Trainer The contractor shall develop and provide Train-the-Trainer courses to include classroom, video and on-the-job training aids. As a minimum, The training shall cover all the topics contained in the Student Guide including, but not limited to the imaging equipment and transport system operation, normal and emergency systems operations, target interpretation, and operator console operations. Training shall also include all items contained in the System Users’ Manual. The Train-the-Trainer course shall be presented to all instructors designated by CBP. It shall encompass 40 hours of classroom instruction plus a minimum of 2 days of reinforcement training providing instructors with every opportunity to ask detailed and specific equipment questions, to participate in hands-on training on the equipment and conduct teach backs. These CBP instructors are located in various parts of the U.S, but they must all be afforded the opportunity to work in a hands-on environment with the equipment. The contractor shall deliver at least two train-the-trainer sessions per system. The contractor shall be required to present this training to the CBP instructors at the Federal Law Enforcement Training Center (FLETC) in Brunswick, GA on dates established by mutual agreement between CBP’s Office of Training Development representatives and the contractor. 5.0 Technical Manuals The contractor shall provide a System’s User Manual and Maintenance/Service Manual and Vendor Technical Documentation prepared in accordance with the attached Data Item Descriptions numbers A005, A006 and A007. Use commercial-off-the-shelf manuals when feasible. Make all manuals in the interactive electronic format. 5.1 System User’s Manual A System User’s Manual prepared in accordance with DID A005 is required for each unit developed or produced under this contract. It is preferred that the User’s Manual be separated into an Operator’s Manual and a Software User’s Guide. The Operator’s Manual shall include an Introduction, System Description, Operating Procedures, and Inspections and Troubleshooting. The Software User’s Guide shall contain a detail description of the software functions and procedures that the Operator is to use. 5.2 Operational/Storage Checklist A laminated Operators Checklist shall be provided on a single sheet, listing each step in the procedure required: (1) for operating the NII system, (2) for preparing an operational system for short or long-term storage, and (3) for preparing a stored NII system for operation. The checklist shall only list the sequential steps. Each step shall be described in detail in the Operator’s Manual and each step shall reference an Operator’s Manual page number. The checklist shall be attached to the NII system near the operator’s station. 5.3 Maintenance Manual Corrective and Preventive Maintenance actions and procedures shall be documented in a Maintenance Manual. A Maintenance Manual is required for each production lot of NII systems developed or produced under this contract. A single Maintenance Manual may apply to more than one (1) NII system provided the systems are similar or a revision of an existing system. Identification of NII model number and/or revision number shall be clearly explained in the Maintenance Manual. The Maintenance Manual shall contain a description of the NII device and its operation. System limitations, safety information, and other important information shall be highlighted. 6.0Maintenance 6.1 Preventive Maintenance The Maintenance Manual shall contain a detailed explanation of every task required on the Preventive Maintenance Schedule. All components with a service life less than the NII system shall be identified and addressed in the preventive maintenance schedule. 6.2 Corrective Maintenance The Maintenance Manual shall contain a detailed explanation of every foreseeable task from the Level of Repair Analysis required to repair the NII system in case of failure. The Maintenance Manual shall be continuously updated during the service life of the NII system to incorporate unforeseen corrective maintenance tasks. 7.0 Warranty The contractor shall provide a minimum of one-year Failure Free total system warranty for all NII systems, to include the transporter, detectors, imaging source, signal processors and operator console equipment. All repair actions during the warranty shall be included in a Failure and Error Report prepared in accordance with the attached Data Item Description number A008. 8.0 Quality Assurance The contractor shall provide for government review a quality assurance plan prepared in accordance with Data Item Description number A009 as it pertains to the production and manufacturing of NII Inspection Systems. The Contractor shall provide for Government review a plan for measuring performance during the warranty period. CBP technical team members shall observe and evaluate the contractor’s Factory Acceptance Test program on an “as required” basis. 9.0 Testing The contractor shall be responsible for the preparation and submission of an Acceptance Test Plan (ATP), in accordance with the attached Data Item Description number A010. The ATP shall be used by the contractor to conduct his final Factory Acceptance Test (FAT) for each unit. CBP representative shall witness the contractor’s FAT of the first Passenger Car system and the first Bus system. These FATs will be conducted at the contractor’s facility and shall demonstrate compliance with all technical and performance requirements listed in the SOW and those items specified in the ATP. In addition, the contractor’s tests shall include a 40-hour “burn-in” period of the entire integrated system to ensure infant mortality failures are discovered and corrected prior to any CBP tests. As part of the FAT, the contractor shall provide documentation showing that the system meets the ANSI N43.17 Standard for the scanning personnel. For those systems that use a gamma source the contractor shall provide a copy of the system’s Sealed Source Device Registry. 9.1 Acceptance Testing The government’s acceptance test of the systems shall be conducted on site by CBP or their designated representatives in accordance with the CBP Site Acceptance Test Plan (SATP) for that system. This test will consist of a review of the contractor’s FAT, an inventory and physical inspection of the system and its supporting facility, testing of the system’s integrated performance, and a radiological survey by a CBP Radiation Safety Officer. The system shall pass all elements of the CBP SATP prior to acceptance. 9.2 ILS Testing During the warranty period the Contractor shall develop and execute a Quality Assurance Surveillance Program (QASP) to verify that the ILS requirements of the Statement of Work are met. The QASP shall define and measure figures of merit, including, MTBF, MTTR and actual Availability. 10.0 Calibration The contractor shall provide to CBP all requirements associated with calibration of the NII system. The contractor shall identify in the maintenance manuals the calibration procedures and any special test equipment. The contractor shall identify all systems, subsystems, equipment, and support equipment, which requires calibration. 10.1 Calibration Maintenance Requirement Report. The contractor shall provide to CBP a Calibration Maintenance Requirement Report (CMRR) for all operational and support equipment. The CMRR Report shall be prepared in accordance with the attached Data Item Description number A011. 10.2 Configuration Management The contractor shall implement the Configuration Management Plan with the establishment of a Configuration Control Board (CCB). The contractor shall provide an as-built Configuration Baseline as identified in the attached Data Item Description number A012 with the delivery of each NII configuration. All configuration changes require prior approval of ETP’s CCB. Hardware changes beyond Final Configuration Review (FCR) will require prior CBP approval. The contractor shall establish software CCB to review software changes until the delivery of the first NII system. CCB approval shall be required for changes to the software baseline and after the first delivery of a NII system. 11.0 Safety The contractor for NII Inspection Systems shall maintain a system safety program that continually identifies all hazards and provides a methodology to either eliminate or control these identified hazards. All products, designs, and specifications provided and all construction and installation activities conducted shall comply with all OSHA, GSA and NRC regulations, as well as any other appropriate laws, regulations, standards, codes and health and safety guidelines. 12.0 Installation Services As a prerequisite for installation planning and coordination, CBP requires certain site-specific engineering and data analysis tasks be performed by the Contractor to evaluate potential locations for the acceptability of system deployment. 12.1 Engineering Assessment The Contractor shall complete an Engineering Assessment that shall be the Contractor’s professional evaluation of the proposed installation site and may include other discretionary topics deemed appropriate by the evaluation team and/or CBP representatives. The areas that must be addressed include and are not limited to the following: 1)General suitability of available real estate. 2)Ownership of the real estate required for site preparation. 3)System constraints posed by overhead, ground level, and underground obstructions. 4)General summary of geotechnical findings (It shall be the responsibility of the Contractor to obtain geotech services). 5)Site-specific facility/support requirements to include: a)electrical power b)operator’s building/shelter c)security d)operator control considerations i)human needs, etc. 6)Telecommunication access and availability. 7)Environmental constraints/limitations. 8)Agencies or activities that may require permits prior to site development. 9)Construction equipment access. 10)Radiation Safety. 11)Unusual system orientation or requirements. 12)Identification of any item that could delay estimated equipment installation date. 13)Alternative site recommendations with justification if the primary location is unavailableunsuitable. 14)Lighting conditions to include: a)Ambient light conditions (i.e. existing lights). 12.2 Construction Drawings The contractor shall complete construction drawings (Preliminary through Final) using AutoCad, in contractor format, in accordance with generally accepted engineering practices, and U.S national, and local host country codes. These drawings shall be used by either the Contractor or the Government to perform the civil portion of the installation. The construction drawings shall clearly indicate the following: •Placement and installation methodology for each system component. •Existing equipment or structures within the system footprint. •Placement of lighting and cameras. •All structures (occupied/unoccupied) within 110 feet of the system. •If necessary, placement of RF link poles used for monitoring purposes. •Contain all detail, measurements, dimensions, and notes to facilitate solicitation of bids from construction contractors. The final drawings must contain a valid PE stamp indicating registration in, and compliance with all applicable Federal, State and host country regulations in which each System is being installed. 12.2.1Deliverables The Contractor shall submit to CBP a preliminary engineering assessment no later than ten (10) working days after completion of the site survey. The Final Engineering Assessment and Final Construction Drawings shall incorporate CBP’s comments and shall be submitted to CBP no later than fifty (50) working days after completion of each site survey. Drawing packages shall be prepared and developed using AutoCad, in contractor format, in accordance with generally accepted engineering practices; U. S. national, and local host country codes. Reference Drawing Schedule in Table 1. Table 1 ItemDate DueDescription Preliminary Engineering Assessment and Preliminary Construction DrawingsCOB (1600 EST) on the 10th working day after completion of each site surveyPreliminary Engineering Assessment (includes survey info, participating personnel, required permits, site as-built, site photos, drainage, ambient radiation survey, construction equipment access, communications requirements, directory of approving authorities and host nation regulations) Preliminary Construction Drawings (includes preliminary site layout and structures) CBP review of Preliminary Engineering Assessment and Preliminary Construction Drawings Returned to Vendor by COB of 10th working day after receipt of Preliminary Engineering AssessmentReview Preliminary Engineering Assessment Final Engineering Assessment and Final Construction DrawingsCOB on the 50th working day after completion of each site surveyFinal Engineering Assessment (all necessary info to start construction power, geotech analysis, conduit, etc.) Final Construction Drawings (PE stamped) 13.0 Site Preparation The Final Engineering Assessment and Final Construction Drawings (developed under Section 9) shall be used to perform all tasks necessary to install each Low Energy Drive Through Portal system at the locations specified above. Each site shall be prepared and developed for successful installation and operation of the system in accordance with the Contractor’s specifications. The Contractor shall provide the costs associated with a full Contractor installation (civil portion and system installation) at each site. Alternatively, CBP may choose to utilize the Government’s construction services (civil portion only). If the Government’s construction services are used, then the contractor will need to provide construction oversight to ensure installation tolerances are achieved and meet the Contractor’s system installation requirements. As a result, the Contractor shall provide costs associated with construction oversight activities. These costs shall include personnel, labor hours, labor rates, level of effort, and materials. Any construction activities shall meet the following requirements: a) The Contractor shall comply with all applicable federal, state, local, host country and professional engineering codes, guidelines, and safety practices throughout the site preparation, delivery, installation and testing processes. b) Site preparation and system installation must strictly conform to all design specifications and approved engineering drawings. The construction drawings must be approved by CBP prior to release for construction. To accomplish this, the Contractor shall certify the construction drawings are final by signing in the signature block. CBP shall then approve the construction drawings. c) If during the construction period an engineering design change is required, the Contractor shall provide written notification to CBP within three (3) days of the change. d) Costs for damage(s) attributable to the Contractor, his agents or subcontractors, occurring during installation or construction shall be the sole responsibility of the Contractor. e) All Contractor personnel shall follow safe working procedures and practices as established by GSA and/or all federal, state or local codes. f) The Contractor’s operations shall not impede the flow of commerce. 14.0 System Installation Each system shall be installed at each specified location in accordance with the system installation specifications. Upon successful installation and integration of all equipment, the Contractor shall conduct a “burn-in” test of the system followed by the CBP Site Acceptance Testing. All applicable radiological measurements shall be accomplished to ensure that the system is safe and operational in accordance with the manufacturer's specifications. The contractor shall provide a cost breakdown for system installation to include personnel, labor hours, labor rates, level of effort, and materials. 14.1 As-Built Drawings The Contractor shall provide certified as-built drawings for each completed system installation to include the location of all components, structures, conduit runs and associated structures as referenced from a known survey and construction baseline. The certified as-built drawings shall be prepared in accordance with Data Item Description number A013. 14.2 Construction Manager Log The Contractor shall maintain a construction manager's log that shall provide an event tracking record that identifies completed site preparation and installation actions, inspection requirements and documentation. The construction manager's log shall be prepared in accordance with attached Data Item Description number A014. 15.0 Ancillary Requirements In addition to the aforementioned system requirements, CBP also requires that the following be included as part of the system: 15.1Operator’s Booth An operator’s booth that will house the operator’s console, monitors, computers and imaging software. The Contractor shall install an operator’s booth in accordance with the following: •Booth size shall nominally be 8’ x 12’ •The door shall be of solid metal construction •No window shall open outward. •All booth windows shall have tinted screens or an application of a tinted material. Mini blinds shall also be provided on all windows. •Interior booth lights shall be controlled by a rheostat. •The booth floor shall resist frequent usage and require minimal maintenance. •Steps shall be constructed of galvanized steel or aluminum. (if steps are required). •The HVAC unit shall be adequately sized for the climatic conditions found at each installation site listed. Baseboard heaters rated at 1500 watts each shall be installed inside each operator’s booth and be controlled by a separate thermostatic controller. •The gutters and downspouts shall direct the water away from the booth. Water shall not be directed or accumulate on the booth access walk way (including the stairs, landing and electrical boxes). (if gutters and downspouts are required) •Furniture shall be included to accommodate the primary and secondary operator’s stations •Under desk lighting 15.2 Second Analysis Station A second analysis station that provides the capability for a second operator to review images during times of high volume. This station contains the same image analysis functions/capabilities as the primary operator station. System operation (turning system on, initiating scans) cannot be accomplished from the Second Analysis Station. 15.3 License Plate Reader (LPR) A LPR system shall be integrated into the system software and: •a digital image from the LPR shall displayed along with the scanned image •the LPR software shall compare front and rear license plates and notify the operator if they do not match •the license plate reader shall automatically populate the database •actual images showing the LPR integration shall be include with each submission 15.4 Vehicle Gauge If necessary, a vehicle gauge shall be installed prior to the entrance of the system. The vehicle gauge shall alert system operators to the presence of a vehicle which is larger than the allowable scanning height and width. 15.5 Red light/Green light notification The red/green light notification system allows the primary system operator to covertly notify Officers holding the vehicle while the scan is analyzed. The system shall consist of small red and green LED (or equivalent) light that is manually triggered by the primary system operator. The lights shall be visible to the secondary operator (after the vehicle exits the system) holding the vehicle while the primary operator reviews the scan image. 15.6 Three Pan Tilt Zoom CCTV Surveillance Cameras Three PTZ cameras that are independent of the systems scanning function shall be provided. Each camera shall provide images of one of the following areas: •Staging area: is the area where vehicles are staged prior to entering the system. The camera shall provide real time video of the area in front of the system where vehicles enter the system and shall assist the operator with determining vehicle make and model. •Secondary area: is the area where vehicles exit the system. The camera shall provide real-time video of the area behind the system where vehicles exit after being scanned. •Drivers Waiting area: is the area where vehicle occupants wait while there vehicle is examined. The camera shall provide images of this area (which shall be determined during the site survey). •Mounting of each camera shall be determined during the site survey and can utilize existing structures and may not need to be mounted onto the system. 15.7 Car Pusher system A Car Pusher that can be used to push stalled vehicles (cars, trucks, campers, buses) which are obstructing vehicle flow through the Low Energy Drive Through Portal. The system shall be battery operated and meet the following: •Adjustable acceleration/braking •16 hours of continuous battery life •Foam filled tires •High Controller/Motor Power •Heavy duty motor/Transaxle power •Foam filled tires •Safety stop switch and guard kit •Safety light •On-board charger •Maintenance free batteries •Safety horn •Adjustable non-marking push pad 16.0 Information Technology Security 16.1 Computer Security All LS-NII System computers and software programs that allow a User to analyze, enhance, and store an image Data Set and the Data Base computers and programs that store the Data Set shall have the following security features incorporated. 1. Levels of Access. Three levels of CBP User access (Operator, Supervisor, and Administrator) shall be provided. The Operator shall be able to perform all system functions except copying and deleting images or Data Sets. The Operator shall not have access to User Accounts. The Supervisor shall be able to perform all Operator functions plus be able to copy and delete images or Data Sets. The Supervisor shall not have access to User Accounts. The Administrator shall be able to perform all Supervisor functions plus have access to User Accounts. The Administrator shall be able to create, edit, and/or delete User Accounts. 2.Login. Each program will require the User to Login upon startup. If the program is not in use for 20 minutes, an automatic Log Out is to occur. Any User shall be able to Login after that. 3.User Name and Password. Each User shall be required to have a unique User’s Name and Password. Passwords shall consist of at least 8 characters and shall include a capital letter, a lower case letter, a number, and a symbol. 4.User Tracking. It is desired that each scan be tagged with the User’s name and that name be displayed with the Data Set. 16.1.1Basic Requirements The Contractor shall adhere to all DHS and CBP IT security policies, including the guidelines and policies stated in the Department of Homeland Security (DHS) Management Directive (MD) Number 4300.1, issued 3/1/2003, titled Information Technology Systems Security. This policy mandates DHS organizational elements, including contractors, follow guidelines outlined in the DHS Sensitive Systems Policy Directive 4300A, Information Technology Security Program, version 5.5, 10/30/07, and the DHS MD 4300A, DHS Sensitive Systems Handbook, Information Technology Security Program, version 5.5, 10/30/07 with attachments. DHS Directive 4300A outlines the management, operational, and technical baseline security requirements (BLSR) for DHS Components to ensure confidentiality, integrity, availability, authenticity, and non-repudiation of sensitive information systems. The directive was developed in accordance with various Executive orders, public laws, and national policy, including the Federal Information Security Management Act (FISMA) of 2002, various National Institute of Standards and Technology (NIST) publications, and the Office of Management and Budget (OMB) Circular A-130, Management of Federal Information Resources. The 4300A Handbook provides greater detail of the BLSRs, including the roles and responsibilities associated with each. CBP shall provide personnel with the appropriate clearance levels to support the security certification/accreditation processes under this Agreement in accordance with DHS MD 4300A, DHS Sensitive Systems Policy and Handbook. During all SDLC phases of CBP systems, CBP personnel shall develop documentation and provide any required information for all levels of classification in support of the certification/accreditation process. In addition, all security certification/accreditation will be performed using the DHS certification/accreditation process, methodology and tools. Security Certification/Accreditation CBP shall provide personnel with the appropriate clearance levels to support the security certification/accreditation processes under this Agreement in accordance with DHS MD 4300A, DHS Sensitive Systems Policy and Handbook. During all SDLC phases of CBP systems, CBP personnel shall develop documentation and provide any required information for all levels of classification in support of the certification/accreditation process. Upon request, the Contractor shall provide any documentation required to support the CBP security certification and accreditation effort. In addition, all security certification/accreditation will be performed using the DHS certification/accreditation process, methodology and tools. Security Review and Reporting (a) The Contractor shall include security as an integral element in the management of this contract. The Contractor shall conduct reviews and report the status of the implementation and enforcement of the security requirements contained in this contract and identified references. (b) The Government may elect to conduct periodic reviews to ensure that the security requirements contained in this contract are being implemented and enforced. The Contractor shall afford DHS including the Office of Inspector General, CBP CISO, and other government oversight organizations, access to the Contractor's and subcontractors' facilities, installations, operations, documentation, databases, and personnel used in the performance of this contract. Access shall be provided to the extent necessary for the government to carry out a program of inspection, investigation, and audit to safeguard against threats and hazards to the integrity, availability, and confidentiality of DHS/CBP data or the function of computer systems operated on behalf of DHS/CBP, and to preserve evidence of computer crime. 16.1.2HSAR 3052.204-70. SECURITY REQUIREMENTS FOR UNCLASSIFIED INFORMATION TECHNOLOGY RESOURCES (JUN 2006) (a) The Contractor shall be responsible for Information Technology (IT) security for all systems connected to a DHS network or operated by the Contractor for DHS, regardless of location. This clause applies to all or any part of the contract that includes information technology resources or services for which the Contractor must have physical or electronic access to sensitive information contained in DHS unclassified systems that directly support the agency’s mission. (b) The Contractor shall provide, implement, and maintain an IT Security Plan. This plan shall describe the processes and procedures that will be followed to ensure appropriate security of IT resources that are developed, processed, or used under this contract. (1) Within 60 days after contract award, the contractor shall submit for approval its IT Security Plan, which shall be consistent with and further detail the approach contained in the offeror's proposal. The plan, as approved by the Contracting Officer, shall be incorporated into the contract as a compliance document. (2) The Contractor’s IT Security Plan shall comply with Federal laws that include, but are not limited to, the Computer Security Act of 1987 (40 U.S.C. 1441 et seq.); the Government Information Security Reform Act of 2000; and the Federal Information Security Management Act of 2002; and with Federal policies and procedures that include, but are not limited to, OMB Circular A-130. (3) The security plan shall specifically include instructions regarding handling and protecting sensitive information at the Contractor’s site (including any information stored, processed, or transmitted using the Contractor’s computer systems), and the secure management, operation, maintenance, programming, and system administration of computer systems, networks, and telecommunications systems. (c) Examples of tasks that require security provisions include: (1) Acquisition, transmission or analysis of data owned by DHS with significant replacement cost should the contractor’s copy be corrupted; and (2) Access to DHS networks or computers at a level beyond that granted the general public (e.g., such as bypassing a firewall). (d) At the expiration of the contract, the contractor shall return all sensitive DHS information and IT resources provided to the contractor during the contract, and certify that all non-public DHS information has been purged from any contractor-owned system. Components shall conduct reviews to ensure that the security requirements in the contract are implemented and enforced. (e) Within 6 months after contract award, the contractor shall submit written proof of IT Security accreditation to DHS for approval by the DHS Contracting Officer. Accreditation will proceed according to the criteria of the DHS Sensitive System Policy Publication, 4300A (Version 2.1, July 26, 2004) or any replacement publication, which the Contracting Officer will provide upon request. This accreditation will include a final security plan, risk assessment, security test and evaluation, and disaster recovery plan/continuity of operations plan. This accreditation, when accepted by the Contracting Officer, shall be incorporated into the contract as a compliance document. The contractor shall comply with the approved accreditation documentation. 16.1.3HSAR 3052.204-71. CONTRACTOR EMPLOYEE ACCESS (JUN 2006) (a) Sensitive Information, as used in this Chapter, means any information, the loss, misuse, disclosure, or unauthorized access to or modification of which could adversely affect the national or homeland security interest, or the conduct of Federal programs, or the privacy to which individuals are entitled under section 552a of title 5, United States Code (the Privacy Act), but which has not been specifically authorized under criteria established by an Executive Order or an Act of Congress to be kept secret in the interest of national defense, homeland security or foreign policy. This definition includes the following categories of information: (1) Protected Critical Infrastructure Information (PCII) as set out in the Critical Infrastructure Information Act of 2002 (Title II, Subtitle B, of the Homeland Security Act, Public Law 107-296, 196 Stat. 2135), as amended, the implementing regulations thereto (Title 6, Code of Federal Regulations, Part 29) as amended, the applicable PCII Procedures Manual, as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the PCII Program Manager or his/her designee); (2) Sensitive Security Information (SSI), as defined in Title 49, Code of Federal Regulations, Part 1520, as amended, “Policies and Procedures of Safeguarding and Control of S SI,” as amended, and any supplementary guidance officially communicated by an authorized official of the Department of Homeland Security (including the Assistant Secretary for the Transportation Security Administration or his/her designee); (3) Information designated as “For Official Use Only,” which is unclassified information of a sensitive nature and the unauthorized disclosure of which could adversely impact a person’s privacy or welfare, the conduct of Federal programs, or other programs or operations essential to the national or homeland security interest; and (4) Any information that is designated “sensitive” or subject to other controls, safeguards or protections in accordance with subsequently adopted homeland security information handling procedures. (b) “Information Technology Resources” include, but are not limited to, computer equipment, networking equipment, telecommunications equipment, cabling, network drives, computer drives, network software, computer software, software programs, intranet sites, and internet sites. (c) Contractor employees working on this contract must complete such forms as may be necessary for security or other reasons, including the conduct of background investigations to determine suitability. Completed forms shall be submitted as directed by the Contracting Officer. Upon the Contracting Officer's request, the Contractor's employees shall be fingerprinted, or subject to other investigations as required. All contractor employees requiring recurring access to Government facilities or access to sensitive information or IT resources are required to have a favorably adjudicated background investigation prior to commencing work on this contract unless this requirement is waived under Departmental procedures. (d) The Contracting Officer may require the contractor to prohibit individuals from working on the contract if the government deems their initial or continued employment contrary to the public interest for any reason, including, but not limited to, carelessness, insubordination, incompetence, or security concerns. (e) Work under this contract may involve access to sensitive information. Therefore, the Contractor shall not disclose, orally or in writing, any sensitive information to any person unless authorized in writing by the Contracting Officer. For those contractor employees authorized access to sensitive information, the contractor shall ensure that these persons receive training concerning the protection and disclosure of sensitive information both during and after contract performance. (f) The Contractor shall include the substance of this clause in all subcontracts at any tier where the subcontractor may have access to Government facilities, sensitive information, or resources. (g) Before receiving access to IT resources under this contract the individual must receive a security briefing, which the Contracting Officer’s Technical Representative (COTR) will arrange, and complete any nondisclosure agreement furnished by DHS. (h) The contractor shall have access only to those areas of DHS information technology resources explicitly stated in this contract or approved by the COTR in writing as necessary for performance of the work under this contract. Any attempts by contractor personnel to gain access to any information technology resources not expressly authorized by the statement of work, other terms and conditions in this contract, or as approved in writing by the COTR, is strictly prohibited. In the event of violation of this provision, DHS will take appropriate actions with regard to the contract and the individual(s) involved. (i) Contractor access to DHS networks from a remote location is a temporary privilege for mutual convenience while the contractor performs business for the DHS Component. It is not a right, a guarantee of access, a condition of the contract, or Government Furnished Equipment (GFE). (j) Contractor access will be terminated for unauthorized use. The contractor agrees to hold and save DHS harmless from any unauthorized use and agrees not to request additional time or money under the contract for any delays resulting from unauthorized use or access. (k) Non-U.S. citizens shall not be authorized to access or assist in the development, operation, management or maintenance of Department IT systems under the contract, unless a waiver has been granted by the Head of the Component or designee, with the concurrence of both the Department’s Chief Security Officer (CSO) and the Chief Information Officer (CIO) or their designees. Within DHS Headquarters, the waiver may be granted only with the approval of both the CSO and the CIO or their designees. In order for a waiver to be granted: (1) The individual must be a legal permanent resident of the U. S. or a citizen of Ireland, Israel, the Republic of the Philippines, or any nation on the Allied Nations List maintained by the Department of State; (2) There must be a compelling reason for using this individual as opposed to a U. S. citizen; and (3) The waiver must be in the best interest of the Government. (l) Contractors shall identify in their proposals the names and citizenship of all non-U.S. citizens proposed to work under the contract. Any additions or deletions of non-U.S. citizens after contract award shall also be reported to the contracting officer. 16.1.4 52.204-9 Personal Identity Verification of Contractor Personnel (a) The Contractor shall comply with agency personal identity verification procedures identified in the contract that implement Homeland Security Presidential Directive-12 (HSPD-12), Office of Management and Budget (OMB) guidance M-05-24 and Federal Information Processing Standards Publication (FIPS PUB) Number 201. (b) The Contractor shall insert this clause in all subcontracts when the subcontractor is required to have routine physical access to a Federally-controlled facility and/or routine access to a Federally-controlled information system. 16.1.5Interconnection Security Agreements Interconnections between DHS and non-DHS IT systems shall be established through controlled interfaces and via approved service providers. The controlled interfaces shall be accredited at the highest security level of information on the network. Connections with other Federal agencies shall be documented based on interagency agreements; memoranda of understanding, service level agreements or interconnect service agreements. Components shall document interconnections with other external networks with an Interconnection Security Agreement (ISA). Interconnections between DHS Components shall require an ISA when there is a difference in the security categorizations for confidentiality, integrity, and availability for the two networks. ISAs shall be signed by both Designated Approval Authority (DAAs) or by the official designated by the DAA to have signatory authority. 16.2Enterprise Architecture The contractor shall ensure that the design of its LS NII hardware, systems’ software applications and infrastructure components conform to the Homeland Security (HLS) and Customs and Border Protection (CBP) enterprise architecture (EA), the HLS and CBP technical reference models (TRM), and all HLS and CBP policies and guidelines as promulgated by the Department of Homeland Security (DHS) and CBP Chief Information Officers (CIO), Chief Technology Officers (CTO) and Chief Architects (CA) such as the CBP Information Technology Enterprise Principles and the DHS Service Oriented Architecture - Technical Framework. The contractor’s LS NII systems shall conform to the federal enterprise architecture (FEA) model and the HLS and CBP versions of the FEA model as described in their respective EAs. Models will be submitted using Business Process Modeling Notation (BPMN) for all models. Universal Modeling Language (UML2) may be used for infrastructure only. Data semantics shall be in conformance with the National Information Exchange Model (NIEM). Development solutions will also ensure compliance with the current version of the HLS and CBP target architectures. Where possible, the contractor shall use HLS/CBP approved products, standards, services, and profiles as reflected by the hardware software, application, and infrastructure components of the HLS/CBP TRM/standards profile. If new hardware, software and infrastructure components are required to develop, test, or implement the program, these products will be coordinated through the HLS and CBP formal technology insertion process which includes a trade study with no less than four alternatives, one of which shall reflect the status quo and one shall reflect multi-agency collaboration. The HLS/CBP TRM/standards profile will be updated as technology insertions are accomplished. All data assets, information exchanges and data standards, whether adopted or developed, shall be submitted to the DHS Enterprise Data Management Office (EDMO) for review and insertion into the DHS Data Reference Model. The Contracting Officer (KO), Contracting Officer’s Technical Representative (COTR) or Program Manager (PM) will determine the contractor’s “need to know” regarding access to CBP HLS EA information and sponsor vendor personnel for a DHS Interactive account to access the HLS EA. The HLS EA is available to all DHS Interactive account holders. 16.3 IPv6 In compliance with OMB mandates, all network hardware provided under the scope of this Statement of Work and associated Task Orders shall be IPv6 compatible without modification, upgrade, or replacement. 16.4DHS Information Technology Portfolio Alignment The NII technologies align with the DHS IT Portfolio below: Screening/Watchlist/Credentialing - Includes all activities that support the tracking and monitoring of travelers, conveyances and cargo crossing U.S. borders, and traffic pattern analysis, database (Federal, State, and Local) linking and querying, and managing status verification and tracking systems. Different investments and systems may support distinct screening and watchlist activities for people, cargo, and tangible goods. Credentialing encompasses all activities that determine a person’s eligibility for a particular license, privilege, or status, from application for the credential through issuance, use, and potential revocation of the issued credential. 16.5Accessibility Requirements (Section 508 Compliance) Section 508 of the Rehabilitation Act (29 U.S.C. 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998, requires that when Federal agencies develop, procure, maintain, or use electronic and information technology, they must ensure that it is accessible to people with disabilities. Federal employees and members of the public who have disabilities must have access to and use of information and services that is comparable to the access and use available to non-disabled Federal employees and members of the public. No Applicable Technical Standards were determined for this work statement.This acquisition has exceptions to Section 508 that will be applied. Exceptions for this work statement have been determined by DHS and only the exceptions described herein shall be applied. Any request for additional exceptions shall be sent to the COTR and determination will be made in accordance with DHS MD 4010.2. DHS has identified the following exceptions that may be applied: 36 CFR 1194.3(e) - Fundamental Alteration, applies to the portions of this work statement where the item requires changes to comply with Section 508 and would render the acquired item useless for its intended purpose. After reviewing the business needs for this work statement, the acquired or developed product is meant to provide information through sight, sound and text concurrently in order for a user to interpret collectively. In order to comply with Section 508, supporting the functional performance criteria would render this product useless and thereby fail to support business requirements. DHS has authorized this exception for the imaging system within this work statement. In addition, the training provided was determined to be a simulated effort to the imaging system with the same requirements and is thereby authorized to apply this exception. 36 CFR 1194.3(b) – Incidental to Contract, all EIT that is exclusively owned and used by the contractor to fulfill this work statement does not require compliance with Section 508. This exception does not apply to any EIT deliverable, service or item that will be used by any Federal employee(s) or member(s) of the public. This exception only applies to those contractors assigned to fulfill the obligations of this work statement and for the purposes of this requirement, are not considered members of the public. 36 CFR 1194.3(f) – Back Office, applies to any EIT item that will be located in spaces frequented only by service personnel for maintenance, repair, or occasional monitoring of equipment. This exception does not include remote user interfaces that are accessible outside the enclosed “space”. DATA ITEM DESCRIPTION 1. TITLE: PROJECT MANAGEMENT PLAN 2. IDENTIFICATION NO(s): A001 3. DESCRIPTION/PURPOSE: To provide details of the Contractor’s program management organizational structure and to identify program management systems, responsibilities and authority of senior management staff. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP ITB 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The following information shall be provided in contractor format: a.Organizational charts depicting the role and relationships of senior program management staff b.Duty statements for senior program management staff identifying program responsibilities and authority c.Identify program manager for this effort d.Milestone schedule highlighting all design, manufacturing, installation, testing, and training requirements as they affect the contractor’s ability to complete the project The Project Management Plan shall be delivered as part of the contractor’s proposal. The Project Management Plan shall be updated, annually or more often if required, during the course of the contract. Deliverables: 1.First submission - with proposal 2.Updates - Required whenever information contained in the Project Management Plan changes or annually DATA ITEM DESCRIPTION 1. TITLE: RADIOLOGICAL SURVEY REPORT 2. IDENTIFICATION NO(s): A002 3. DESCRIPTION/PURPOSE: To apprise the USCBP ITB of the radiological survey results. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: This report shall be prepared in a Government approved contractor’s format. The report shall include a letter certifying the system meets filing criteria. Final report due at acceptance of system. One copy to be delivered to ITB, USCBP, Washington, DC. DATA ITEM DESCRIPTION 1. TITLE: MONTHLY PROGRESS REPORT 2. IDENTIFICATION NO(s): AOO3 3. DESCRIPTION/PURPOSE: To apprise the USCBP ITB of current events, progress to date, program hazards and action items pending. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The contractor shall prepare and submit monthly progress reports detailing efforts completed during the reporting period (calendar month), percent of overall completion, estimated time to completion, and problems encountered with associated risk. The report period closes on the last calendar day of the month and is due on the 10th working day of the succeeding month. As a minimum, the report shall contain the following: •Activity Summary •Major Milestones •Open Action Items •Program Hazards •Man-hours to schedule performance •Major activities next month •Cost data (quarterly) This report shall be prepared in a narrative format suitable for reproduction. Deliverables: 1.First submission - 10th working day of the month after contract is let. 2.USCBP has 30 days to approve format. 3.Updates - Every month on the 10th working day. 4.6 copies to be delivered 4 to ITB, USCBP, Washington, DC 2 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: OPERATORS TRAINING MATERIALS 2. IDENTIFICATION NO(s): A004 3. DESCRIPTION/PURPOSE: The Training materials shall be designed to administer operator training to facilitate system operation and care. An operator training video shall augment operator training. In addition, a Train-the-Trainer program shall be delivered to CBP and its approved contract trainers that will certify them as qualified to instruct on the piece of equipment. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: Any and all training materials will be used for initial training as well as for follow-on performance and future new operator (attrition) training. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The training material shall include, but not be limited to the following items: Training Plan Outline, Instructor Guide, Student Guide, and Operator Training Video. The Training Plan outline shall be prepared in a Government approved narrative format suitable for reproduction. The operator training materials shall address familiarization with the equipment overall, operation and care of the system, system and radiation safety, normal and emergency systems operation, transporter handling, routine servicing, operator console operations with display recognition as well as image manipulation, interpretation and saving. Training Plan Outline shall contain the following items: Training Objective, Outline of Course Content, Class Schedule and Duration of training in days and hours for each subject, Training Facilities Required, Prerequisites of students, and List of training devices/aids/equipment needed to support each course. Instructor Guide shall provide detailed course technical data and information to assist the instructor in the presentation of each individual lesson included in the course. The guide is used to organize the instructor’s presentation and to insure that all required topics, subtopics and related reference materials are included in the presentation of the course. The guide shall contain the following items: •Time allotted for completion of the individual lessons in hours for classroom and practical application. •List of all Instructional Aids (equipment and audio visual aids) necessary to conduct the lesson. •Objective describing the behavioral actions desired, the performance conditions, and the attainment standard expected of the student upon completion of the each lesson. •Instruction covering the planned lesson discussion content in sufficient detail to be used as the instructor’s primary teaching document. The lesson material shall be presented in sufficient detail to insure thorough and complete coverage of the objective. All diagrams, text materials, audio visual aids, and other materials to be used in the presentation shall be identified adjacent to each point where they are to be utilized, for each time their utilization is planned. •Applications causing each student to apply the lesson information to solve one or more realistic problems. This may require either mental or physical student activity; however, effort shall be made to provide for physical activity. •Learning Measurement Tool shall be designed to check student progress and determine the extent to which the student has accomplished the objectives. This shall be done by a list of thought-provoking questions or tasks with answers covering the objectives. •List of Instructor Activity shall be structured to enable the instructor to maintain maximum student interest and participation, adequately measure student comprehension of the subject, and provide planned summaries at strategic points within the presentation. Student Guide is composed of a series of instruction sheets which collectively provide the student with the objectives and self help materials such as reading assignments, study questions, problems, practical application job steps, self-test items, diagram sheets and other supplementary information to assist in achieving the objectives of the course. The guide shall correlate with the training course/curriculum outlines and related instructor’s guide. The following elements shall be included: •Information Sheets shall consist of narrative descriptions, diagrams, sketches, charts, graphs, pictures and other audiovisual material as necessary for student reference to support the information presented in the course. They may be excerpts from other documents not readily available to the students or original material prepared by the contractor. However, system technical manual information shall not be extracted unless changes are required in the material to make it more readily adaptable to the course presentation. Pictures that show previous development configurations, installations or operation and maintenance practices that are not readily demonstrated in the classroom or training area may be prepared as student information sheets when necessary to enhance the course presentations. A paper reproduction of each audiovisual aid used in the course shall be included in the student information sheets regardless of their inclusion in other documentation. •Assignment Sheets shall contain the following parts: •Introduction includes statement of purpose and scope of assignment. •Objective to be accomplished by the student through completion of the assignment. •Study assignment includes specific study instructions, identifying paragraphs, pages and publications. If there is a best sequence to study scattered portions of the text, this sequence shall be provided. •Study questions are thought-provoking questions relative to the assignments. Questions should require mental decisions similar to those the student would make while working with the equipment. •Job Sheets shall contain the following: •Introduction – a brief statement of purpose, scope, and value of the job sheet, and suggested completion time. •Objective •References •Equipment and materials listing •Job steps detailing procedures for performing assigned tasks on the system/ equipment. If the job steps contained in the technical documentation are sufficiently detailed, reference shall be made to the applicable section/page. •Precautions for personnel or equipment safety or misleading conclusions. •Self-test items including thought-provoking questions on the performance of the job sheets. These items are to be designed as “open book” test. •Student Workbook shall provide the student a means of applying principles learned during classroom instruction without requiring the use of actual equipment. It shall be separately bound. All activity types shall be represented at least once in the workbook. •Diagram Sheets may range from full-blown foldout schematics and block diagrams, or flowcharts, to simple sketches or graphs. These sheets are for use during class and for follow-up review and study. These sheets shall record information such as waveforms, adjustments, purpose and function. These handbooks, documentation, manuals, etc. shall become the property of the individual student for further on-the-job skill development after the training program. Training Model: Day 1 Radiation SafetyDay 2 Classroom and Hands-OnDay 3 Classroom and Hands-OnDay 4 Classroom and Hands-OnDay 5 Classroom and Hands-On Day 6 Reinforcement/ Live Stream of CommerceDay 7 Reinforcement/ Live Stream of CommerceDay 8 Reinforcement/ Live Stream of CommerceDay 9 Reinforcement/ Live Stream of CommerceDay 10 Reinforcement/ Live Stream of Commerce Radiation Safety: To be conducted by CBP or its approved contractor personnel Classroom and Hands-On 2 instructors and 12 students Includes: •Sixteen (16) hours of image analysis, including 1 hour focused on Weapons of Mass Effect (WME) - This material shall not be available as a leave-behind for student participants - This material shall not be retained or used by the contractor for any purpose whatsoever • One (1) hour Core Messages delivered by CBP or its approved contract personnel • One (1) hour of NII Reporting delivered by CBP or its approved contract personnel Reinforcement and Live Stream of Commerce: 2 instructors and 6 students (2, 5-day sessions) • While not the norm, it may be required for the contractor trainers to conduct both reinforcement sessions over the course of one week using double shifts. In addition, every attempt will be made to schedule the two weeks of reinforcement training using back-to-back weeks, however, the contractor should be prepared to support two weeks of reinforcement training that are not serial in nature. Includes: • Personal Qualification Standard (PQS) checklist designed for instructor sign-off that students have successfully demonstrated image analysis and mechanics skills Deliverables: Products developed under prior contract with the United States Customs Service shall be used to the maximum extent possible and be written to conform to the requirements of the CBP Office of Training and Development standards. All deliverables shall be conveyed free of trademark and proprietary claim by the Contractor, and with the unlimited right of alteration, reproduction and/or distribution within the Government. Deliverables created through the use of word processing and graphic software programs shall utilize the Microsoft Office Suite of products. Legitimate copies of the system viewer tool in quantities sufficient to support the training mode. The image viewer software shall present the operator with responses to inputs identical to the responses provided by the operational system. Image viewer software shall operate when loaded on workstation or laptops presently in use by CBP. Training Materials Delivery Schedule: 1a. First submission of training materials - 60 days ARO 1b. First submission of operator training video and script - Script 30 days ARO; Video 60 days ARO 2a. Review of all training materials– Government has10 days to review and comment on all reviews 2.a.1 BETA - 60 Days prior to delivery of first system 2.a.2 Pilot - at delivery of first system 2.a.3 Production 30 days after Pilot 2.a.4 Final - training materials and associated documentation due 90 days after Pilot. 2.a.5 T- 3 Course – NLT 90 days after Pilot 3. Updates - Shall be provided whenever system design changes effect training as part of an Engineering Change Procedure as required under the instant contract. 4a. 6 copies of training materials and associated documentation to be delivered 3 to ITB, USCBP, Washington, DC 1 to OTD, USCBP, Washington, DC 2 to ETP, USCBP, Lorton, VA 4b. (10) DVD copies and (1) master (DVD) copy to be included with each delivery at the conclusion of operator training. Remaining copies (after all planned training is complete) to be sent to ETP, USCBP, Lorton, VA. Master video tape to be sent to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: SYSTEM USERS’ MANUAL 2. IDENTIFICATION NO(s): A005 3. DESCRIPTION/PURPOSE: The System Users’ Manuals shall contain an overview of the system and step-by-step procedures for all normal and emergency procedures. The manual will be used to provide CBP Operators a detailed understanding of equipment operation. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: The manual will be used as the primary reference guide for CBP Operators. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The contractor shall provide updated System Users’ Manuals, as required, The System Users’ Manual may be separated into an Operator’s Manual and a Software User Guide. The Manual shall contains the following: •Safety Precautions •Duties and responsibilities of personnel required to operate the system. •Concept of Operations. •System description at both the component and system level. •System Operating Procedures to include Start Up, Scanning, Image Analysis, and Shut Down. •Required Daily, Weekly, and Monthly inspections. •Troubleshooting procedures. Drawings or diagrams shall be included to demonstrate instructions and to show where items are located as necessary. All instructions shall be written so a non-technically trained person can clearly understand the material. Deliverables: 1. First submission - 60 days prior to first acceptance test. 2. Review – Government has 60 days to review and comment. 3. Final - Due 30 days after receipt of comments. 4. Updates - shall be provided as changes are made to the design/configuration affecting system operation. 5. 6 copies, both electronic and hard copy are to be delivered 3 to ITB, USCBP, Washington, DC 3 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: MAINTENANCE/SERVICE MANUAL 2. IDENTIFICATION NO(s): A006 3. DESCRIPTION/PURPOSE: The manual shall contain the procedures and steps necessary for an experienced technician with journeyman level skills to maintain the NII System and the contractor provided system and sub-system equipment. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: The manual will be used as the primary reference for system maintenance technicians. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The contractor shall provide a Maintenance/Service Manual or Manuals containing the following: •Illustrated Parts Breakdown •Routine Maintenance Check Lists •Service Requirements •Periodic Maintenance Schedule •Alignment Procedures •Troubleshooting and Fault Isolation Procedures down to the component, module, or lowest replaceable piece part as determined by maintenance planning analysis •Removal and Replacement down to the level as determined by maintenance planning analysis •Safety Precautions •Calibration Requirements and Procedures •Tools and Test Equipment Lists – Include specification sheets on equipment •Tools and Test Equipment List for the Support Equipment - include Specification Sheets on the equipment The manual shall include exploded or other appropriate drawings so that the contractor’s numbering can identify parts. Vendor parts not modified shall also list the vendor and original vendors part number. Deliverables: 1. First submission – 90 days prior to expiration of first system warranty. 2. Review – Government has 120 days to review and comment. 3. Final - due 45 days after receipt of comments. 4.Updates - Shall be provided as changes are made to the design/configuration affecting system maintenance. 5.6 copies to be delivered 3 to ITB, USCBP, Washington, DC 3 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: VENDOR TECHNICAL DOCUMENTATION 2. IDENTIFICATION NO(s): A007 3. DESCRIPTION/PURPOSE: Provide the Government with all vendor technical manuals that pertain to the item. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: Assist Government designated technicians in performance of their duties. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The contractor shall provide, in vendor’s format, any Vendors Technical Manuals that pertain to maintenance support of the vendor item. Deliverables: 1. First submission - 90 days prior to expiration of first system warranty. 2. Updates - To be provided whenever the design/vendor changes. 5. 6 copies to be delivered 3 to ITB, USCBP, Washington, DC 3 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: FAILURE AND ERROR REPORT 2. IDENTIFICATION NO(s): A008 3. DESCRIPTION/PURPOSE: This report shall describe the maintenance actions performed on each the NII imaging System and its associated support systems throughout the warranty period. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP ITB 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: This failure information will be used to update failure forecasting considered in the analytical support of the maintenance planning effort. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: This report shall be prepared in a USCBP ITB approved contractor’s narrative format. The contractor shall prepare and submit failure and error reports summarizing all maintenance actions (corrective and scheduled) listed by NII system serial number occurring during system warranties. Each entry shall be complete with: narrative description of operational activities prior to failure or failure indication with the date and recounting of the observed failure; shutdown cause if shutdown; corrective action/actions taken; serial and part numbers of items repaired or replaced plus costs (parts and labor costing separately); hour meter reading; date repairs were completed; the NII systems homeport and actual maintenance (hands on) time the repair action required. The report shall be compiled and submitted on a monthly basis to include each system after system acceptance during its warranty period. Deliverables: 1. First submissions - Shall be monthly by the 10th working day of the month. 2. Review – Government has 30 days to review and comment on format. 3. Updates - Shall be provided monthly until all warranties have expired. 4. 6 copies to be delivered 3 to ITB, USCBP, Washington, DC 3 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: QUALITY ASSURANCE PLAN 2. IDENTIFICATION NO(s): A009 3. DESCRIPTION/PURPOSE: To provide details of the Contractor’s Quality Assurance Plan. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP ITB 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: The Quality Assurance Plan describes how quality is maintained. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The following information shall be provided in contractor format: a.Organizational charts depicting the role and relationships of QA staff e.Test procedures used in the QA process f.Identify acceptable range for data collected from testing g.Identify procedures to correct QA problems The Quality Assurance Plan shall be delivered as part of the contractor’s proposal. The Quality Assurance Plan shall be updated, annually or more often if required, during the course of the contract. Deliverables: 1.First submission - with proposal 2.Updates - Required whenever information contained in the Project Management Plan changes or annually DATA ITEM DESCRIPTION 1. TITLE: ACCEPTANCE TEST PLAN (ATP) 2. IDENTIFICATION NO(s): A010 3. DESCRIPTION/PURPOSE: The ATP details the required tests that the contractor shall be required to perform to successfully complete the production and quality assurance phases of develop and production. It shall be written in sufficient detail so that the government can be assured that when the system in ready for government acceptance testing, it has in fact met all SOW and contract delivery order requirements. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: The ATP will be utilized to establish testing guidelines and support requirements needed for the conduct of the test program. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The ATP shall address power up, normal operation, emergency operation, normal power down, and emergency shut down procedures along with the procedures and schedules necessary to define and control all testing activities. Subordinated plans may be used to amplify the details associated with particular functions, test locations, or test phases. Subordinate documents and plans used to implement or accomplish the test program as well as documents and forms used to record results of testing shall be included as part of the plan. This plan will present the details necessary to define each segment of the program. The ATP shall identify each element of the system, the requirements for the elements, the means/facilities to be used to demonstrate or verify the performance or completion, and the pass/fail criteria and review actions required completing the test of a particular element. Modifications to the ATP for the individual units may be delivered in the form of update pages to the original document. Deliverables: 1. First submission - 60 days prior to any testing. 2. Review - USCBP has 30 days to review and comment. 3. Final - 5 working days prior to start of testing. 4. Updates - Required whenever changes are necessary. 5. 6 copies, both electronic and hard copy shall be delivered 4 to ITB, USCBP, Washington, DC 2 to ETP, USCBP, Lorton, VA DATA ITEM DESCRIPTION 1. TITLE: CALIBRATION MAINTENANCE REQUIREMENT REPORT 2. IDENTIFICATION NO(s): A011 3. DESCRIPTION/PURPOSE: Clear instructions describing calibration and settings. Manufacturer’s recommended interval for inspections, tests, calibrations and adjustments. To be used by trained personnel in accomplishing the requirements. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP ITB 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: To provide instruction for specific CBP personnel designated to adjust NII equipment or units. Calculate cost associated with calibration requirements. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: This document shall be prepared in a contractor’s format and on the vendor’s letterhead. Three (3) copies shall be delivered with the first delivery of NII systems. Identify and provide data including price and vendor for the standard calibration source. These instructions will be stand-alone documents that can be used by a CBP technician in the National Enforcement Equipment Maintenance and Repair Program (NEEMR). Any equipment required to accomplish these requirements shall be initially provided to CBP NEEMR by the Contractor DATA ITEM DESCRIPTION 1. TITLE: CONFIGURATION LIST 2. IDENTIFICATION NO(s): A012 3. DESCRIPTION/PURPOSE: Listing of all equipment replaceable components delivered in accordance with the Statement of Work. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP ITB 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: Prepare in USCBP ITB approved contractor’s format. The contractor shall prepare an updated “as built” equipment/configuration list for each delivery. The list shall detail any equipment differences between operating systems. The following information shall be provided for all equipment: •Item Description •Contractor and original vendor model numbers •Contractor and original vendor part numbers •Name of Manufacturer (If vendor item) Address Telephone Number Warranty Date Provide original suitable for reproduction and 2 copies at system acceptance. Delivery shall be concurrent with system delivery and quarterly for the first year of operation. DATA ITEM DESCRIPTION 1. TITLE: Certified (As-Built) construction drawings 2. IDENTIFICATION NO(s): A013 3. DESCRIPTION/PURPOSE: The Certified (As-Built) construction drawings shall consist of a complete set of site development drawings. It shall have all amendments to the originals documented in a logical sequence. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: An archive of site development and completed configuration is crucial for future reference. All amendments must be accurately annotated to insure the integrity of the documents. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10.PREPARATION INSTRUCTIONS: The following information shall be provided in the Certified (As-Built) construction drawings. They shall become the property of the CBP following installation and acceptance of equipment. As a minimum, the data shall contain and be shown under the following headings. PREPARATION INSTRUCTIONS: The Certified (As-Built) construction drawings shall include but not be limited to the following information: •Equipment placement variances from original drawings •Construction and/or engineering variances •Original set of construction drawings •All permit documentation •Amendments and their supporting documentation •Final Drawings with certified PE stamp •All structure corner and center coordinates must be identified as referenced from a known benchmark. Certification must be accomplished by a licensed surveyor. •Unambiguous location of all structures •In addition to the paper copies, the contractor shall also provide an electronic (CD) version of the As-Built Drawings. DATA ITEM DESCRIPTION 1. TITLE: Construction Manager’s Log 2.IDENTIFICATION NO(s): A014 3. DESCRIPTION/PURPOSE: The Construction Manager’s Log shall provide an event tracking record, which identifies completed installation actions, inspection requirements and their documentation. The log should serve as a road map of the site development and installation process. 4. APPROVAL DATE: 5. OFFICE OF PRIMARY RESPONSIBILITY: USCBP Interdiction Technology Branch (ITB) 6. OFFICE OF COLLATERAL RESPONSIBILITY: 7. APPLICATION/INTERRELATIONSHIP: The Construction Manager’s Log provides a daily interpretation of installation sequences, which shall serve as a reference to identify specific work accomplished, and the agencies, companies and individuals involved. 8. APPROVAL LIMITATIONS: 9. REFERENCES (MANDATORY AS CITED IN BLOCK 10) 10. PREPARATION INSTRUCTIONS: The following information shall be provided in the Construction Manager’s Log maintained by the site contractor. It shall become the property of the CBP following installation and acceptance of equipment. As a minimum, the data shall contain and be shown under the following headings. •Originals or legible reproduction of initial and supplemental construction permits •Sequence of installation events. •Agency, company or individual accomplishing the task. •Documentation of completed inspection requirements. •Annotation of peculiarities or pertinent events, delays or obstacles and derived solutions. •Contract deviations and approval documentation. Deliverables: 1.Updates- Contractor shall provide new drawings or amended attachments if changes to the system configuration or installation are not reflected in original drawings 2.Approval documentation for amendments as well as amended drawings or specifications shall be inserted into the log and a copy forwarded for CBP. 3. Delivery of log to the CBP shall be upon completion of acceptance testing.
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