SOLICITATION NOTICE
63 -- OPTICAL PARTICLE COUNTER/ANALYZER
- Notice Date
- 6/17/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 334516
— Analytical Laboratory Instrument Manufacturing
- Contracting Office
- Department of the Army, U. S. Army Materiel Command, U.S. Army TACOM Life Cycle Management Command - Rock Island, TACOM - Rock Island, ATTN: AMSTA-AQ-AR, Rock Island Arsenal, Rock Island, IL 61299-7630
- ZIP Code
- 61299-7630
- Solicitation Number
- W52H0909T000D
- Response Due
- 6/27/2009
- Archive Date
- 8/26/2009
- Point of Contact
- nicole.kirchgesner, 309-782-0449<br />
- E-Mail Address
-
TACOM - Rock Island
(nicole.kirchgesner@us.army.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This combined synopsis/solicitation is issued as a request for proposal (RFP). The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular (FAC) 2008-19, effective 17 September 2007. 2. This combined synopsis/solicitation will result in a four year Firm-fixed Price Indefinite Delivery Indefinite Quantity contract. The NAICS code is 334516 and the small business size standard is 500. The estimated total contract value is $1,200,00.00. 3. Contract Line Item (CLIN) Structure. Hardware: CLIN 0001: Remote Optical Particle Counters with Installation Materials. These particle counters will come with a 1 year express warranty from the date of purchase. Service Line (Engineering Support) CLIN 0002* - engineer service support. See Performance Work Statement dated, 8 May 2009 for additional details. *The guaranteed minimum quantity IDIQ requirement is on CLIN 0001 only. The prices listed in CLIN 0002 will be quoted as a fully burdened labor rate for Engineering Support and documentation to support this rate will be attached to the quotation as well. 4. Contract ordering periods: Ordering Period 1: Date of award 30 June 10 Ordering Period 2: 1 July 10 30 June 11 Ordering Period 3: 1 July 11 30 June 12 Ordering Period 4: 1 July 12 30 June 13 5. ESTIMATED Optical Particle Counter quantities by ordering period: Ordering Period 1: 200-350 ea. Ordering Period 2: 100-200 ea. Ordering Period 3: 50-150 ea. Ordering Period 4: 50-150 ea. 6. The guaranteed minimum quantity is 200 ea. The government is entitled to order a maximum quantity of 850 ea. during the life of the contract. 7. All delivery and/or task orders are issued unilaterally by the government with firm delivery dates. Inspection and acceptance are at origin. Delivery is f.o.b. destination: Pentagon Force Protection Agency Ms. Jackie Henderson 9000 Defense Pentagon Washington DC 20301-9000 (703) 614-2555 8. The following clauses are applicable to this solicitation: 52.204-2, Security Requirements. 52.212-1, Instructions to Offerors - Commercial Items. 52.212-2 -- Evaluation -- Commercial Items. (a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: (1) Technical. In accordance with the Performance Work Statement dated, 8 May 2009, technical criteria shall be evaluated on a GO/NO-GO basis. (i) GO Criteria. The contractor's proposal clearly and concisely addresses the contractor's ability to fulfill all of the requirements of the Performance Work Statement. The contractor's proposal included a complete description of the contractor's relevant technical experience/capabilities and the contractor's plan to meet the stated Requirements sections (5.0, 8.0, 10.0 and 11.0) of the Performance Work Statement. The contractor's proposal included enough supporting documentation and data to support the contractor's claimed ability to meet the requirements. The contractors proposal clearly articulated the methods in fulfilling the Requirements sections (5.0, 8.0, 10.0 and 11.0) of the Performance Work Statement. (ii) NO-GO Criteria. The contractor's proposal did not clearly and concisely address the contractor's ability to fulfill all of the requirements of the Performance Work Statement. The contractor's proposal failed to include a complete description of the contractor's relevant technical experience/capabilities and the contractor's plan to meet the stated Requirements sections (5.0, 8.0, 10.0 and 11.0) of the Performance Work Statement. The contractor's proposal did not include enough supporting documentation and data to support the contractor's claimed ability to meet requirements. The contractors proposal did not clearly articulate the methods in fulfilling the Requirements sections (5.0, 8.0, 10.0 and 11.0) of the Performance Work Statement. (2) Price. (a) The Government will evaluate offers based on pries proposed for all Ordering Periods and any other price related factors required by the solicitation. (b)For each quotation, the Government will calculate a weighted evaluation price by multiplying the proposed unit prices for each range and Ordering Period by their respective weight and maximum quantity, and summing their totals. The weight associated with each range represents the likelihood that an order, if placed, would be placed within that range. (c) The Total Evaluated Price is the sum of the weighted evaluation price for all Ordering Periods. (d) If an offeror fails to submit unit prices for all quantity ranges and Ordering Periods, its offer may be considered unacceptable and the Government may reject the quotation. For CLIN 0002, no evaluation will be made other than a cursory review and determination that the price is fair and reasonable. This price will not be added in to the total evaluated price for CLIN 0001. Award will be made to the Lowest Price Technically Acceptable offeror. A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) 52.212-3, Offeror Representations and Certifications -- Commercial Items (copy of this provision shall be completed and submitted with the offer). 52.212-4, Contract Terms and Conditions - Commercial Items. 52.246-15, Certificate of Conformance. 52.216-18 Ordering(Oct 1995). (a) Any supplies and services to be furnished under this contract shall be ordered by issuance of delivery orders or task orders by the individuals or activities designated in the Schedule. Such orders may be issued from Date of Award through 30 June 2013. (b) All delivery orders or task orders are subject to the terms and conditions of this contract. In the event of conflict between a delivery order or task order and this contract, the contract shall control. (c) If mailed, a delivery order or task order is considered issued- when the Government deposits the order in the mail. Orders may be issued orally, by facsimile, or by electronic commerce methods only if authorized in the Schedule. (End of Clause) 52.216-19 -- Order Limitations (Oct 1995). (a) Minimum order. When the Government requires supplies or services covered by this contract in an amount of less than 50 ea., the Government is not obligated to purchase, nor is the Contractor obligated to furnish, those supplies or services under the contract. (b) Maximum order. The Contractor is not obligated to honor -- (1) Any order for a single item in excess of 200 ea.; (2) Any order for a combination of items in excess of 200 ea.; or (3) A series of orders from the same ordering office within 30 days that together call for quantities exceeding the limitation in subparagraph (b)(1) or (2) of this section. (c) If this is a requirements contract (i.e., includes the Requirements clause at subsection 52.216-21 of the Federal Acquisition Regulation (FAR)), the Government is not required to order a part of any one requirement from the Contractor if that requirement exceeds the maximum-order limitations in paragraph (b) of this section. (d) Notwithstanding paragraphs (b) and (c) of this section, the Contractor shall honor any order exceeding the maximum order limitations in paragraph (b), unless that order (or orders) is returned to the ordering office within 7 days after issuance, with written notice stating the Contractors intent not to ship the item (or items) called for and the reasons. Upon receiving this notice, the Government may acquire the supplies or services from another source. (End of Clause) 52.216-22 -- Indefinite Quantity. (a) This is an indefinite-quantity contract for the supplies or services specified, and effective for the period stated, in the Schedule. The quantities of supplies and services specified in the Schedule are estimates only and are not purchased by this contract. (b) Delivery or performance shall be made only as authorized by orders issued in accordance with the Ordering clause. The Contractor shall furnish to the Government, when and if ordered, the supplies or services specified in the Schedule up to and including the quantity designated in the Schedule as the -maximum.- The Government shall order at least the quantity of supplies or services designated in the Schedule as the minimum- (c) Except for any limitations on quantities in the Order Limitations clause or in the Schedule, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations. (d) Any order issued during the effective period of this contract and not completed within that period shall be completed by the Contractor within the time specified in the order. The contract shall govern the Contractors and Governments rights and obligations with respect to that order to the same extent as if the order were completed during the contracts effective period; provided, that the Contractor shall not be required to make any deliveries under this contract after 30 June 2014. 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items. The following clauses apply and are incorporated by reference: - 52.222-50, Combating Trafficking in Persons (FEB 2009) (22 U.S.C. 7104(g)). - 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553). - 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Pub. L. 108-77, 108-78). - 52.219-8, Utilization of Small Business Concerns (May 2004) (15 U.S.C. 637(d)(2) and (3)). - 52.219-9, Small Business Subcontracting Plan (Apr 2008) )(15 U.S.C. 637 (d)(4).) - 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) )(15 U.S.C. 637(d)(4)(F)(i)). - 52.222-19, Child LaborCooperation with Authorities and Remedies (Feb 2008) (E.O. 13126). - 52.222-21, Prohibition of Segregated Facilities (Feb 1999). - 52.222-26, Equal Opportunity (Mar 2007)(E.O. 11246). - 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212). - 52.222-36, Affirmative Action for Workers with Disabilities (Jun 1998)(29 U.S.C. 793). - 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006)(38 U.S.C. 4212). - 52.225-13, Restrictions on Certain Foreign Purchases (Jun 2008) (E.O.s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). - 52.232-33, Payment by Electronic Funds TransferCentral Contractor Registration (Oct. 2003)(31 U.S.C. 3332). - 52.239-1, Privacy or Security Safeguards (Aug 1996)(5 U.S.C. 552a). 252.204-7006, Billing Instructions 252.232-7003, Electronic Submission of Payment Requests 252.246-7000, Material Inspection and Receiving Report 252.212-7000, Offeror Representations and Certifications-Commercial Items. 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders. The following clauses apply and are incorporated by reference: -52.203-3, Gratuities (APR 1984) (10 U.S.C. 2207). -252.203-7000, Requirements Relating to Compensation of Former DoD Officials (JAN 2009) (Section 847 of Pub. L. 110-181). -252.205-7000, Provision of Information to Cooperative Agreement Holders (DEC 1991) (10 U.S.C. 2416). -252.219-7003, Small Business Subcontracting Plan (DoD Contracts) (APR 2007) (15 U.S.C. 637). -252.225-7012, Preference for Certain Domestic Commodities (DEC 2008) (10 U.S.C. 2533a). -252.225-7014, Preference for Domestic Specialty Metals (JUN 2005) (10 U.S.C. 2533a). -252.226-7001, Utilization of Indian Organizations, Indian-Owned Economic Enterprises, and Native Hawaiian Small Business Concerns (SEP 2004) (Section 8021 of Public Law 107-248 and similar sections in subsequent DoD appropriations acts). -252.227-7015, Technical Data--Commercial Items (NOV 1995) (10 U.S.C. 2320). -252.227-7037, Validation of Restrictive Markings on Technical Data (SEP 1999) (10 U.S.C. 2321). -252.232-7003, Electronic Submission of Payment Requests and Receiving Reports (MAR 2008) (10 U.S.C. 2227). -252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). 52.201-4501 TACOM LCMC (RI), Notice About TACOM LCMC (RI) Ombudsman a. We have an Ombudsman Office here at TACOM LCMC (Rock Island). Its purpose is to open another channel of communication with TACOM LCMC (RI) Contractors. b. If you think that this solicitation: (1) has inappropriate requirements; or (2) needs streamlining; or (3) should be changed, you should first contact the buyer or the (Procurement) Contracting Officer (PCO). c. The buyer's name, phone number and address are on the cover page of this solicitation. d. If the buyer or PCO doesn't respond to the problem to your satisfaction, or if you want to make comments anonymously, you can contact the Ombudsman Office. The address and phone number are: U.S. Army TACOM LCMC (Rock Island) ATTN: AMSTA-AQ-AR (OMBUDSMAN) 1 Rock Island Arsenal Rock Island IL 61299-7630 Phone: (309) 782-3224 Electronic Mail Address: ROCK-OMBUDSMAN@conus.army.mil e. If you contact the Ombudsman, please provide the following information: (1) TACOM LCMC (RI) solicitation number; (2) Name of PCO; (3) Problem description; (4) Summary of your discussions with the buyer/PCO. 52.233-4503 TACOM LCMC (RI), AMC-Level Protest Program If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible Contracting Officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. Send protests (other than protests to the Contracting Officer) to: HQ, Army Materiel Command Office of Command Counsel ATTN: AMCCC-PL 9301 Chapek Rd 2-1SE3401 Fort Belvoir VA 22060-5527 Facsimile number (703) 806-8866/8875 Voice Number (703) 806-8762 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command Counsel Room 2-1SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-level protest procedures are found at: http://www.amc.army.mil/amc/command_counsel/protestlink.htm If Internet access is not available, contact the Contracting Officer or HQ, AMC Office of Command Counsel at (703) 806-8762 to obtain the AMC-Level Protest Procedures. 52.246-4500 TACOM LCMC (RI), Wide Area Workflow-Receipt Acceptance (WAWF-RA) Wide Area Workflow (WAWF) shall be required for use on any resulting contract associated with this solicitation. Contractors will be required to invoice through WAWF and DCMA will use this system to accept the materials for shipment purposes. (a) To comply with the clauses at 252.246-7000, -Material Inspection and Receiving Report-, and at 252.232-7003, Electronic Submission of Payment Requests-, TACOM LCMC (Rock Island) uses the WAWF-RA Program. Receipts on this order will be processed via WAWF. The contractor is required to register and use WAWF at https://wawf.eb.mil. (b) When prompted to send additional email notifications, add Nicole.Kirchgesner@us.army.mil. (c) You may use this link for assistance in completing the WAWF documentation: http://www.dfas.mil/contractorpay/electroniccommerce/ECToolBox/CreateCIRR.swf (d) Other WAWF training is available from the WAWF main web site, or directly at: http://www.wawftraining.com The signed offer must be dated and delivered to the following POCs no later than 4:30 PM (CDT) on 30 June 2009: Ms. Donna Webb, Contracting Officer, donna.webb1@us.army.mil and Mrs. Nicole Kirchgesner, Contract Specialist,Nicole.Kirchgesner@us.army.mil. The POC for this solicitation is Ms. Kirchgesner, 309-782-0449. Please contact POC for attachments to this synopsis/solicitation.
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