SOLICITATION NOTICE
X -- CONFERENCE
- Notice Date
- 6/26/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Other Defense Agencies, National Geospatial-Intelligence Agency, AC Headquarters Support (ACH), Attn: ACH Mail Stop D-88, 4600 Sangamore Road, Bethesda, Maryland, 20816-5003, United States
- ZIP Code
- 20816-5003
- Solicitation Number
- HM017709P0040
- Archive Date
- 7/25/2009
- Point of Contact
- Gregory E Laws, Phone: 301-227-7839
- E-Mail Address
-
Gregory.E.Laws@nga.mil
(Gregory.E.Laws@nga.mil)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. NGA intends to issue a Firm Fixed Price type contract for Hotel Accommodations, Conference Space and Hotel Services located the Metropolitan area: DC, MD, and VA. The NATIONAL GEOSPATIAL-INTELLIGENCE AGENCY (NGA) is soliciting for a location to hold an off-site during the week beginning 21 September 2009 (preferred) or 14 September 2009 using the ordering procedures of FAR Part 12 and Part 13. The solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular FAC 2005-32. This announcement constitutes the only solicitation. Firm-fixed-price proposals for the following items are being requested and a subsequent written solicitation will not be issued. The North American Industry Classification System Code is 721110 and the size standard is $7.0 million, respectively. This announcement is solicited unrestricted and will not be set aside for small businesses. Event - ODE Multicultural Career Conference Project Requirements: • Location in the metropolitan DC area, preferably 4 stars, with full service dining on site • Availability for 2.5 meeting days (3 sleeping room nights) during the week beginning 21 September 2009 (preferred) or 14 September 2009 with participants arriving the night before Day 1 of the conference and departing on Day 3 (the half day) • General session/ballroom to accommodate 175 participants in crescent round seating • Four (4) breakout rooms (may include general session room in the count) to accommodate 50 per room • Use of business center or small room to be set up as an office • Hotel with complimentary shuttle service from metro/airport is preferred • Free or reduced parking rate for conference attendees • Reserved block of rooms for overnight accommodations (single) for up to 30 (room charges will be paid by individual guests) o Block of rooms will be released if not filled by an agreed upon date • ADA compliant facility including: o Accessible guest rooms o Accessible meeting space o Guest rooms equipped for deaf/hard of hearing guest o Accessible presentation area (ramp to raised stage, e.g.) in the general session space • Stage with podium and table for panel presentations • Easels for poster paper • Full service A-V, including dedicated project manager for the event • 2 full-service A-V packages, including screen, audio, and connection for agency projectors • Food service to include continental and full breakfast, beverage refresh in the AM, buffet lunch, and afternoon snack NGA will be billed for the total meeting package. Anything other than what is listed above will be the responsibility of each attendee. SOLICITATION PROVISIONS: Offerors must include with their quotations: a completed copy of provisions 52.212-3 Offeror Representations and Certifications-Commercial items, obtained from Air Force FAR site, http://farsite.hill.af.mil. The following clauses and/or provisions apply to this solicitation: FAR 52.212-1, Instructions to Offerors Commercial items, FAR 52.212-2 Evaluation Commercial Items. Award will be made to the responsive offeror whose offer will result in the lowest price technically acceptable offer to the government. The provisions at 52.212-3 Offeror Representation and Certifications Commercial Items, 52.212-4 Contract Terms and Conditions-Commercial Items, 52.212-5 Executive Orders-Commercial Items, 252.212-7000 Commercial Item Acquistion apply to this solicitation. Convict Labor (JUN 2003) (E.O. 11755), 52.222-19 Child Labor - Cooperation with Authorities and Remedies (Feb 2008) (E.O. 13126), 52.222-21 Prohibition of Segregated Facilities (FEB 1999), 52.222-26 Equal Opportunity (MAR 2007) (E.O. 11246), 52.222-35 Equal Opportunity for Special Disabled Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212), 52.222.36 Affirmative Action for Workers with Disabilities (JUN 1998) (29 U.S.C. 4212), 52.222-37 Employment Reports on special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (SEP 2006) (38 U.S.C. 4212), 52.222-39 Notification of Employee Rights Concerning Payment of Union Dues or Fees (DEC 2004) (E.O. 13201), 52.222-50 Combating Trafficking in Persons, 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign to Assets Control of the Department of the Treasury), 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (OCT 2003) (31 U.S.C. 3332), and 252.232.7010 Levies on Contract Payments. RECEIPT OF QUOTES: All responsible sources may submit a quote which shall be considered. The closing date for receipt of quotes is July 10, 2009 12:00 p.m. Eastern Standard Time (EST) to Gregory Laws via email @ Gregory.E.Laws@nga.mil. Telephone responses will not be accepted. LATE OFFERS: Offerors are reminded that an email transmission of a quote/offer after the closing date and time will not constitute a timely submission of a quote/offer. All contractors must be registered in the Central Contractor Registration http://www.ccr.gov database prior to any contract award. Please submit the following information with each quote: cage code, DUNS number, the date offer expires, line item unit price, and total cost.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/notices/c73b73d8c7560c79ef46fd35ac3fa515)
- Place of Performance
- Address: Washington Metropolitan area, United States
- Record
- SN01857823-W 20090628/090626235439-c73b73d8c7560c79ef46fd35ac3fa515 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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