Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 08, 2009 FBO #2781
SOLICITATION NOTICE

R -- Annual Physical Exams

Notice Date

7/6/2009
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

621111 — Offices of Physicians (except Mental Health Specialists)
 

Contracting Office

Corporation for National and Community Service, Procurement, Office of Procurement Services, 1201 New York Avenue, NW, Washington, District of Columbia, 20525
 

ZIP Code

20525
 

Solicitation Number

CNSHQ09R0706
 

Archive Date

7/28/2009
 

Point of Contact

Tracey L. Cross, Phone: 2026066789, Leroy A. Dawson, Phone: 202/606-7551
 

E-Mail Address

tcross@cns.gov, ldawson@cns.gov
(tcross@cns.gov, ldawson@cns.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/request for proposals for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. The announcement constitutes the only solicitation; proposals are requested and a written solicitation will not be issued. The government anticipates award of one base year with four option years if exercised by the government. Evaluation of options shall not obligate the Government to exercise the option(s). The Government intends to award a fixed price, contract as a result of this solicitation. This solicitation will incorporate provisions and clauses that are in effect through the latest Federal Acquisition Circular 2005-33. The North American Industry Classification System code is 621111 with a Size Standard restriction of $10 million dollars (Office of Physicians - Except Mental Health Specialists). AmeriCorps NCCC Southern Region is a residential national service program operated by the Corporation for National and Community Service and has a requirement a medical service provider to provide a facility and all necessary labor, materials and equipment required to provide for Annual Physical Exams for new volunteers; referred to as members throughout this STATEMENT OF WORK document as follows:. A) GENERAL: Our program is rigorous with several essential work functions that make it necessary to assess each member's fitness to perform safely in the program. A physical examination is required to determine overall health and a baseline medical status of each member. All exams will be done on-site or at a location within a one-hour commute of the respective campus. B) CAMPUS: The Southern Region campus is located at the former All Saints Episcopal School campus, 2717 Confederate Avenue, Vicksburg Mississippi, and serves local community projects, as well as projects in the states: MS, W VA, VA, TN, KY, NC, SC, GA, FL, AL, LA. In case of disaster relief (i.e. hurricanes, forest fires, floods) members may be sent to other state locations. C) EXAM LOCATIONS: Southern Region Campus (Vicksburg, MS): From approximately July 6th, 2009 through August 1, 2009 approximately 164 members (male and female) will arrive on the Southern Region Campus with the understanding that each will have to take a physical examination similar to a pre-employment screening upon program entry. D) EXAMS (PHASE I & II): The physical exams will be conducted during two phases (exception Atlantic Region has three phases) with several component parts including 10 panel drug screen, PPD skin test or chest x-ray screening for tuberculosis, and Tetanus/diphtheria (TD) immunization. All medical attention and related services shall comply with current federal regulations including, but not limited to, applicable HIPPA rules, regulations, and/or laws. 1) Southern Region campus (Vicksburg, MS): a) Phase I: On approximately July 6, 2009, approximately 10 Team Leaders arrive on campus. We would like to arrange for a physical examination at a mutually agreed location, or at the provider's facility on approximately July 8, 2009 with TB test results read 48 to 72 hours after application. b) Phase II: On approximately July 31, 2009, approximately 70 additional members arrive on campus. We would like to arrange for a physical examination at the provider's facility on approximately August 3, 2009 and August 4th, 2009 with TB test results read 48 to 72 hours after application. E) ADDITIONAL "TESTING" ITEM(s): 1) Drug testing results must be provided within 24 hours of the last test unless the test is on a weekend, then 72 hours is appropriate. TB PPD skin tests are to be read 48-72 hours following the application. Medically trained personnel will read and evaluate the members TB skin results. For those members with a history of a positive TB skin test, a chest x-ray with written interpretation of the results is required within 48 to 72 hours. 2) Because of the type of projects and areas where members serve the cost of providing Tetanus/diphtheria (Td) immunization should be part of the cost of the examination process. 3) If members have medical conditions considered dangerous to their health if left untreated (e.g. previously unknown glucosuria or proteinuria, hypertension, possibility of malignancy, or any other defect that may jeopardize the Corps Member's health), physicians will inform them orally of the problem and advise them to seek medical attention. The physician will document the findings and notify the NCCC staff liaison. 4) The requirements of the provider to perform the physical examination process are as follows: a) All medical providers (Doctors M.D. and D.O.; Physician Assistants; Nurse Practitioners) performing or overseeing the performance of the physical examinations must have current, appropriate professional licenses to perform medical and other related services. b) If Certified Physician Assistants and/or Certified Nurse Practitioners are utilized, an Internal Medicine Physician and/or Family Practitioner must also be on the premises performing or overseeing the performance of the medical examinations. c) When the examining physician is of the opposite sex or when a member requests it, same-sex chaperones must be provided. Approximately 60% of members are female and 40% are male therefore, it is important that a sufficient number of female chaperones be made available. G) SCOPE OF THE PHYSICAL EXAMINATIONS: 1) A medical provider in a private one-on-one session will examine the mouth, eyes, lymph nodes, lungs, heart, breasts (females only), abdomen, and/or inguinal hernia/testicular exam (males only) of each member. 2) Dental review (determine acceptability only) 3) Urine-albumin and sugar (reagent strips) 4) Urine pregnancy tests (all females) 5) Ortho/Neuro (excluding a duck-walk) exam; NOTE: Do not perform Ortho/Neuro exams for pregnant females. 6) Height and weight recording 7) Blood pressure and pulse recording 8) Vision, color vision and depth perception reading and recording. 9) Hearing: Visualize the tympanic membrane. Perform the audiogram in a quiet setting. 10) Tuberculosis screening by PPD skin test. For those members with a history of a positive TB skin test, the medical service provider will have the capability to perform a chest x-ray and provide interpretation of the results. 11) A 10 panel urine drug screening, with Gas Chromatography/Mass Spectrometry (GCMS) confirmation testing for positive results. The interpretation of non-negative results are to be by a Medical Review Officer (MRO). The MRO should have the appropriate medical license and skill set as determined by the US Department of Health and Human Services. The drugs to be screened are: (1) Opiate Metabolites (2) Cocaine Metabolites (3) Amphetamines (4) PCP (Phencyclidine) (5) Cannabis/THC (6) Benzodiazepines (7) Barbiturates (8) Methadone (9) Methaqualone (10) Propoxyphene Physician recommendations for follow-up, as needed. H) DOCUMENTATION OF FINDINGS: 1) Provider's physicians and technicians will document all findings on an agreed upon medical form that will be placed in the member's medical chart to address the component parts of the physical examinations. 2) The physician will document if the examined member has any abnormalities that may preclude him/her from participating in rigorous physical activity and/or performing in the AmeriCorps NCCC program. 3) Within 30 days of the final exam date, the provider will return the members' original AmeriCorps NCCC medical file, including the physical exam findings, to the identified AmeriCorps NCCC Liaison. I) OTHER RESPONSIBILITIES OF THE PROVIDER: 1) GENERAL RESPONSIBILITIES: b) To review the AmeriCorps Medical/Mental Health Information Form on all members prior to the examination. c) To follow the prescribed Physical Examination for AmeriCorps NCCC members. The physical exam elements will not exceed those mentioned in the scope of work and be consistent for both the team leaders and members. d) To ensure injured or acutely ill members receive emergency medical treatment in the event of such emergency during their course of stay at the provider's facility. After applying measures necessary to sustain life and to reduce the possibility of further injury, the providers' staff will, if necessary, call an ambulance. All such cases will be reported immediately to the AmeriCorps NCCC Liaison. 2) EQUIPMENT, SUPPLIES AND FACILITIES: b) The provider will provide all equipment and supplies necessary to perform all services (including patient gowns and drapes). Member's privacy must be maintained and adequate space must be provided in the performance of all services. 3) THIRD PARTIES: b) It is recognized that some services such as laboratory testing for drug screens, chest x-rays may be sub-contracted out by the contractor. All sub-contracted facilities must be properly credentialed to provide the service. The contractor must include all costs associated with third party examination requirements within the costs associated on the "Price Schedule" of the order. J) RESPONSIBILITIES OF THE PARTIES: 1) There will be two parties to carry out the terms of this procurement. The parties are the medical provider and AmeriCorps NCCC. b) Medical Provider: (1) The medical provider will ensure the completion of the following components: the examination, the assessment, and all documentation. (2) The medical provider must identify a representative with contract signature authority and a contact person who will be responsible for coordinating the examination process, and have sufficient qualified medical personnel to complete the process in a manner consistent with industry-acceptable quality assurance standards. c) AmeriCorps NCCC: (1) AmeriCorps National Civilian Community Corps will be responsible for identifying the members, providing the medical files and transporting members to and from the examination during both Phases I and II. 2) AMERICORPS NCCC LIASONS: Southern Region Campus: The Director of Member Services at the Washington DC headquarters will have signature authority for the service agreement. The Southern Campus AmeriCorps NCCC liaison will be Leigh Ann Simon. 1) PROCESS FOR ALL BILLING: a) The AmeriCorps NCCC liaison for the applicable campus, during the examination process, will ensure that all physical examination services are documented on a billing spreadsheet. The spreadsheet should be agreed upon by both parties prior to starting examinations. After all examinations are completed, a copy of the spreadsheet will be submitted to the applicable campus agency for verification by both the AmeriCorps NCCC liaison. b) The liaison will initial the cover page of the billing spreadsheet (complete with member signatures) then be forwarded to the Resource Manager for payment processing through the Headquarters Office in Washington DC. c) The invoice shall reflect the rates agreed to on the "Price Schedule" of the order. All rates quoted shall be inclusive of all components of the examination process and reflect fees of third parties, if necessary; and all other fees associated with the process. 2) In general, all responses must reflect the following Pertinent Contractor Information: a) What campus the offeror's proposal will serve b) Name, address, telephone number and contact person of the agency c) Name, title of the person with signature authority and address if different from the agency address Examination Facility: (1) Size of the facility: indicate the number of private examination rooms and waiting room space, at the provider's facility. (2) Location: physical address and name of facility Medical Personnel - Statement of Capability: (1) Provide the number of medical personnel that will be used to complete the medical examination for PHASE I and PHASE II for the respective campus that the provider is submitting a proposal for services. (2) Capability to process applicable members for their respective campus location within the maximum 12-hour day during Phase I and II. (3) List the licenses and certifications for all medical personnel and facilities involved in the physical examinations. (4) Names and addresses of any third parties proposed as a part of the submission. Exam Process - Equipment Identification (1) Response to all components of "The Scope of Annual Physical Exams" section of the Statement of Work. (2) Identify the type of equipment to be used for the vision and hearing tests. (3) Describe the drug testing process including names of third parties, if necessary. (4) Explain the Tuberculosis screening process: When and at what location the PPD will be applied and read. When and at what location(s) will chest x-rays be performed. Contractor shall provide fully burdened pricing for the base year and each of the four option periods in the format below: Line Item Description Qty Unit Unit Price Total Price 0001 Physical Exam 164 EA 0002 Chest X-Rays 25 EA _ The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government shall make an award to the offeror that submits the LOWEST PRICED TECHNICALLY ACCEPTABLE (LPTA) proposal. Technical acceptability shall be determined against the minimum specifications set forth in the attached Statement of Work entitled, Annual Physical Exams. Options: The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). In addition, the Offeror are required to provide at least three (2) past performance client references who are able to verify contractor's experience in providing the same or similar services herein. Include the company names, contact persons, telephone numbers, and or mailing address. Responses to RFQ#: CNSHQ09R0706 are due on July 15, 2009, by 2:00 P.M. EST. submitted via email to: tcross@cns.gov and copied to: ldawson@cns.gov Attn: Tracey Cross, Contracting Officer. All questions concerning this RFQ must be submitted via email to: tcross@cns.gov, NLT July 9, 2009, by 2:00 p.m. EST. Telephone or mailed inquires or responses are not acceptable. Questions received after the specified date and time above will not be addressed. All responsible sources may submit a quotation which shall be considered by the agency. The prospective contractor must be registered in the Central Contractor Registration (which can be completed on-line at http://www.ccr.gov/) prior to award of the resulting contract. (The anticipated contract award date is July 20, 2009. The best value approach will be Lowest Price Technically Acceptable (LPTA). The following factors shall be used to evaluate quotes: Factor 1; Experience and evidence of close familiarity of performing physical examinations, Factor 2; Delivery Dates. The quoter must be able meet required dates scheduled, Factor 3; All medical providers (Doctors M.D. and D.O.; Physician Assistants; Nurse Practitioners) performing or overseeing the performance of the physical examinations must have current, appropriate professional licenses to perform medical and other related services. Offerors must provide pricing for all years under this solicitation. The Government intends to evaluate quotations and make award without discussion. Therefore, the vendor's initial quote should contain the vendor's best terms from a price and technical standpoint. The Government reserves the right to conduct discussions, if the Contracting Officer later determines them to be necessary. The provisions at 52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition. The vendor shall include a complete copy of the provision at 52.212-3, Offeror Representations and Certifications-Commercial Items with your quote. Clause 52.212-4 Alternate I, Contract Terms and Conditions-Commercial Items and Clause 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Order-Commercial Items are incorporated by reference. Clause 52.219-6 Notice of Total Small Business Set Aside, Clause 52.222-3 Convict Labor, Clause 52.222-19 Child Labor-Cooperation with Authorities and Remedies, Clause 52.222-21 Prohibition of Segregated Facilities, Clause 52.222-26 Equal Opportunity, Clause 52.222-36 Affirmative Action for Workers with Disabilities, Clause 52.222-50 Combating Trafficking in Persons, Clause 52.225-13 Restrictions on Certain Foreign Purchases, Clause 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, are incorporated by reference. To obtain the above provisions/clauses in full text, please visit www.arnet.gov. Method of payment: Electronic Funds Transfer.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/CNS/CFO/WashingtonDC/CNSHQ09R0706/listing.html)
 

Place of Performance

Address: AmeriCorps NCCC (Former All Saints Episcopal School), 2717 Confederate Avenue, Vicksburg, Mississippi, 39180, United States

Zip Code: 39180
 

Record

SN01866281-W 20090708/090707000110-6c69b8b8acb4d7df01f51a5acfb121b7 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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