PRESOL | Y | DESIGN/BUILD LABORATORY RENOVATION AT OXFORD LABORATORY LOCATED IN OXFORD MD

FBO DAILY ISSUE OF JULY 12, 2009 FBO #2785
SOLICITATION NOTICE

Y -- DESIGN/BUILD LABORATORY RENOVATION AT OXFORD LABORATORY LOCATED IN OXFORD MD

Notice Date: 7/10/2009
Notice Type: Presolicitation
NAICS: 238990 — All Other Specialty Trade Contractors
Contracting Office: Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), Central Region Acquisition Division, 601 East 12th Street, Room 1756, Kansas City, Missouri, 64106
ZIP Code: 64106
Solicitation Number: NAAJ5731916136CMM
Archive Date: 8/25/2009
Point of Contact: Carey M. Marlow, Phone: (816)426-7460
E-Mail Address: carey.m.marlow@noaa.gov
(carey.m.marlow@noaa.gov)
Small Business Set-Aside: Total Small Business
Description: The U.S. Department of Commerce, National Ocean Service (NOS), Oxford Laboratory located at 904 South Morris Street, Oxford, MD 21654 plans to acquire a design build contract for certified engineering design, equipment purchase, installation and construction necessary to convert office space in room 145 into lab space shared with the Necropsy Lab, room 144. Contractor quotes are to be itemized by cost for 1. Certified Engineered plans for entire project (including as-build project drawings). 2. Purchase of fume hood, remote roof top installation blower motor, exhaust stack, and other components necessary for installation and safe operation of fume hood. 3. Renovations and actions necessary to install and certify new fume hood to working status, and cut new access doorway. 4. The purchase and installation of lab furniture/work surfaces, electrical, plumbing, ceiling, and removal of closet and built-in wall mounted filing cabinets in room 145, and reinstallation of components removed to cut new doorway in room 144/145 and to fully complete project. SCOPE: A. A design/build contract to include engineering and design documents certified by a Professional Engineer (PE) for the entire scope of the project. Engineer shall be deemed qualified and able to demonstrate their experience in chemical laboratory HVAC design, Labs21 energy savings best practices, and ASHRAE 90.1-2007. This includes engineering, detailed component specifications, installation instructions, diagrams, as-built project drawings, equipment, materials, and labor to complete the project. B. Minor remodeling in Necropsy Lab., room 144, to enable establishing a new passageway from room 144 into room 145, conversion of room 145 into a working laboratory space, and the purchase and installation of a floor mounted chemical fume hood with 100% make-up air. In addition, room 144 will require reinstallation, and finishing of items removed to reestablish rooms 144/145 to usable laboratory space. Counter tops and cabinets removed that cannot be resized and reinstalled will be stored for future use at the facility. C. Inside delivery of all components to the point of installation. Delivery Note: Hoods are typically delivered in two sections on approximate seven foot long pallets. Installation shall not interfere with daily work routines at the facility. Any deviation must be approved in writing by the facility contact person at least 1 week in advance of scheduling work. D. Delivery of the hood, hood components, and construction materials are not to occur until the time installation is to begin. No onsite storage space is to be provided. Contract Tasks: This project requires engineering design for the purchase and installation of a new floor mounted chemical fume hood with horizontal sliding sashes, 100% make-up air, remote roof-top exhaust fan, ducting, miscellaneous components, testing and certification and the conversion of previous office space (Room 145) into laboratory space shared with an adjacent lab (Room 144) by a new doorway to be cut in block wall to join the two rooms. All documents shall be certified and stamped by a PE licensed in the state of Maryland. In addition, an approximate 32-36" wide doorway is required to be cut in an existing block wall behind a mechanical room (Room 145b) to connect the Necropsy Lab room 144 and room 145. This requires the removal and reinstallation of countertops, and miscellaneous items in room 144 and renovation of room 145 into functional laboratory space to house the new hood. Quality and finish of materials purchased new or reinstalled must meet or exceed that of components prior to removal for construction tasks. Products and installation under this contract are to include where possible Energy Star rated components and consideration of recommendations for design and installation of the most energy efficient components and procedures to meet government requirements for energy reduction at federal facilities. Energy savings recommendations are to be submitted on the vendor's bid quote as options that may be exercised by the government. Plans and material specifications must be approved in advance of purchase and construction by the COL and CCEHBR facility managers, and the COL, NCCOS and SECO Safety Representatives. A. New Doorway in masonry block wall to connect rooms 144 and 145 - 1. Careful removal for future use of approximately 4 linear ft. of countertop, roughed in plumbing, and other miscellaneous items in room 144 to accommodate construction of a new door opening into room 145. Elimination of approximately 15 ft (L) x 8 ft. (H) x 28" (D) existing closet, built-in file cabinet storage, associated block wall and flooring in room 145 to accommodate new workspace. 2. Purchase and install drop-down ceiling in space previously occupied by storage closet, built-in file cabinet, and associated block wall. Materials and workmanship are to match existing. 3. Cut an approximate 32-36" walkway in block wall and install 1 ½ hour fire-rated casement with removable door of comparable color and construction to those in use at the facility to join rooms 144 and 145. Door shall have automatic closure that can be set to full open position. 4. Resize, refinish to original condition, or purchase new counter tops and install to fill gaps caused by items removed to accommodate the new door opening in room 144. 5. Reroute existing ¾" HVAC drain line and electrical chase crossing planned doorway opening. B. Conversion of room 145 into approved lab space - 1. NOTE: The HVAC for room 145 is currently on an air handler designated for laboratory use (See attached Gipe Report). A draft conceptual diagram of the conversion is provided in Appendix B for resource purposes only. 2. Purchase and install approximately 35 ft. x 8' (h) (~272 sq. ft.) of smooth, chemical resistant, durable, and easily cleaned and scrubbable, white surface panels that are free from cracks and capable of withstanding the effects of strong detergents and disinfectants on non-block wall surfaces in room 145. Materials must also be capable of withstanding the impact of normal laboratory traffic. 3. Purchase and installation of 28" (w) x 17' of work surfaces, countertops, cabinets, trim molding, and tables matching those in use in room 144. Existing countertops are Hamilton/Fisher 1" black chemical resistant epoxy resin work surfaces. 4. Purchase and installation of approximately 17' of 115V, 20 amp GFI protected electric power strip molding over new countertops and work surfaces and changes of existing lighting necessary to accommodate new hood in room 145. Power strip molding is to have receptacles located every 12." 5. Purchase and installation of comparable quality, type, and color non-skid vinyl composition tile flooring or equal to match that in use in existing laboratories. C. Floor Mounted Chemical Fume Hood Purchase - 1. The new hood must be of appropriate construction and design to minimally house a 5-10 gallon container of waste tissue fixative (containing but not limited to: 1-4% formaldehyde, 2% glutaraldehyde, acetic acid, xylenes, ethanol, iodine solutions, and solvents), mixing and dispensing of virgin chemicals from carboys containing but not limited to Davidson's, Z-Fix, Bouins, and other general tissue fixatives, and a small work station for the use of these products. The device, a Labconco 6' Protector XL Floor-Mounted Laboratory Hood or equal with special upgrade to provide horizontal sliding sashes, shall have outside dimensions of 6' (w) x 40" (d) x 95" (h) to support general chemistry and histopathology processes using the above listed hazardous chemicals. The hood (including cabinet and components such as face opening, inside panels, exhaust fan, ducting, etc.) shall be constructed of materials that are resistant to chemical spills, fumes, vapors and condensation particulates that may collect and deposit on the surfaces. Materials should be flame retardant, self-extinguishing and have a flame spread rating of 25 or less in accordance with ASTM-E84. Acceptable components may include epoxy coated steel cabinet exterior, fiberglass reinforced composite interior panels, remote fiberglass exhaust blower, type 1 schedule 40 unplasticized PVC duct materials, and stainless steel roof top exhaust stack. Exterior color is to be white or gray with white interior. Device shall be ADA-compliant for operation. 2. The hood shall be equipped as a restricted by-pass airflow system with baffles and design to control airflow patterns within the enclosure and manage the even distribution of air at the opening. Quotes are to be based on the standard restricted by-pass system plus an added option to upgrade to use a Variable Frequency Drive (VFD) exhaust motor. Either system is required to meet or exceed 100 linear fpm across the sash when opened to normal work positions and exhaust not more than 1120 CFM of air. 3. Exhaust fan motor shall have minimum Nominal Efficiency rating of 95%. 4. Hood shall be equipped with an air flow monitor for indicating face velocity as used on existing chemical fume hoods. 5. The unit is required to have at minimum 1 duplex electrical receptacle approved for use near flammable liquids and one service fixture each for water and air. 6. Electrical specifications are 115V, 60 Hz, domestic US with on/off power switch that can be turned off when hood is not in use. Lighting is to be energy efficient T-8 fluorescent bulbs or better. 7. The face opening is to be equipped with horizontal sliding tempered safety glass sashes that serve as a protective shield for the operator. 8. Ducts are to be of permanently sealed joint construction, such as mechanically or chemically welded, that will not significantly deteriorate or separate over time D. Duct, Installation, and Certification - 1. Contractor shall obtain stamped engineering documents from a licensed mechanical engineer deemed qualified and able to demonstrate their experience in chemical laboratory HVAC design, Labs21 energy savings best practices, ASHRAE 90.1-2007 as well as installation, testing, and certification processes for the fume hood, exhaust system and duct work. 2. Installation shall include the hood and all necessary supporting systems such as, but not limited to exhaust blower, ducting to roof-top exhaust, 100% make up air system tied to the existing geothermal HVAC system, and room pressure monitoring gauges equal to those installed in existing rooms with fume hoods. 3. Contractor is to provide an option to install a heat exchange device for heat recovery (heat/cooling) from exhaust air. 4. Evaluate and incorporate into design plans the possibility of increasing fan speed or capacity of HVAC air handler serving room 145 to offset the need for 100% make-up air to the room. 5. Work must be completed within 60 days of beginning project demolition. E. Fume Hood Testing and Balancing - 1. Using the guidance of ASHRAE 110-1995 (or most current edition), conduct face velocity measurements and visual observations of smoke containment to test and balance the hood and associated monitoring gauges, ducting, and exhaust devices to certify full compliance with ASHRAE, OSHA 29CFR 1910.1045, and ANSI Z9.5 requirements for safe operation. Rooms 144 and 145 shall be tested and rebalanced as necessary to maintain necessary facility HVAC requirements. 2. A pressure gradient test must be made and face velocity measurements should be taken on a grid pattern across the face of each hood by a recently calibrated and certified computerized data acquisition system to determine average face velocity measurements. 3. Continuous smoke generation tests are to be used to conduct a visual flow test to detect turbulence and assure containment of chemicals inside the hood. 4. New exhaust device must be certified to minimally provide 100 linear feet per minute face velocity with the sash opened to the widest prescribed working position. 5. Technician(s) must have a valid certification for OSHA and ASHRAE testing. Deliverables: A. Proper planning, design, detailed specifications, purchase, and installation of laboratory additions and modifications according to ASHRAE, Labs21 energy savings best practices, ASHRAE 90.1-2007, ASHRAE Laboratory Design Guidance on, OSHA 29CFR 1910.1045, NFPA-45, ANSI/AIHA Z9.5, and other applicable federal, state, and local codes, standards, and recommended guidance. Plans shall be submitted within 60 days of notice to proceed. B. Observance of the NCCOS EMS in planning and completing this project. C. Plans are to be stamped by a registered PE. D. Equipment is to be installed to manufacturer's recommendations and perform at or above manufacturer and engineering design specifications. E. Project tasks shall not interfere with daily work routines of COL staff. Noise and traffic must be minimized and cleanup of work areas performed daily before end of shift. Materials shall not be stored or occasionally left in hallways. F. Written report in digital format upon project completion for testing and balancing of chemical fume hood with an overall fume hood system commissioning analysis. Report is to include but not limited to the results of the grid based face velocity measurements, average face velocity, downflow velocity profiles, leak tests, results of all tests required for each hood, and any recommendations for each unit. Report is to be completed and mailed to Jay Lewis within two weeks of completing the certification process. The hood is to have a certification sticker attached which indicates at least the Service Company, service technician, average face velocity information, and certification date. G. Waste materials are required to be reused at the facility or recycled to the extent possible. Materials generated by this project that are not reusable or recyclable must be properly disposed of. Government-Furnished Property: The government shall not furnish any materials, equipment, labor, or storage to fulfill this contract. The Facility Manager (Tom Brush) or in his absence the state Maintenance Chief (Ron Cheezum) must be notified by email and confirm their availability for delivery and installation at least 2 weeks in advance. The onsite contact is to be copied on all communications. Government may furnish necessary or supplemental building documents upon request for clarification if available. Security Considerations: On May 11, 2006, the National Oceanic and Atmospheric Administration (NOAA) issued policies and procedures for hosting foreign nationals (non US citizens) as visitors or guests. Prior authorization must be obtained for all foreign nationals as defined in NAO 207-12, from the Department of Commerce Servicing Security Office. Service vendors must sign in at the front desk and sign a visitors log declaring whether or not they are a US citizen. Sending a foreign national technician or assistant to perform work at the Oxford facility without notification and obtaining appropriate clearance will result in workers being turned away without obligation for any compensation to the vendor for services rendered and will be grounds for contract termination. Inspectors must be accompanied at all times by the COL facilities manager, maintenance chief, or their designee while on government property. Contractor(s) shall sign in at the front desk before conducting any work. Visitor badges will be assigned by the receptionist and must be worn while on COL property. All work, excluding emergency repairs, is to be conducted during normal business hours, 7:30-4:00 Monday through Friday. Period of Performance: Design and acceptance must be completed within 60 days of notice to start. Purchase and installation of construction items must be completed in 60-90 days of signed acceptance. Start date for project will be based on completion, commissioning, and occupancy acceptance of an already ongoing facility geothermal HVAC system project. Special Requirements - Conformance with Environmental Management Systems As an environmental organization, NCCOS has developed a web-based Environmental Management System (EMS) to guide day to day work practices and planning for staff, volunteers, visitors, and contractors/vendors. All persons on site are expected to be aware of and appropriately trained to operate under the requirements of the EMS. This includes onsite contractors & technicians taking a 10-20 minute NCCOS EMS Awareness Training for visitors at http://www8.nos.noaa.gov/nccos/ems/html/starttutorial.aspx?src=visitor. Visitor training requires individuals to log in by providing an email address and selecting from a drop-down menu under type either "commercial" or "other." Training will be logged by the system upon successful completion. Work must be accomplished in such a way as to minimize the potential of environmental impact by operating in an environmentally responsible manner and through the use of environmentally friendly procedures, services, and products. The successful Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the organizations environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the organization and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract. Additional information on the NCCOS EMS may be found at http://coastalscience.noaa.gov/ems/. Onsite Contact Information: Jay Lewis (EH&S Representative) and Tom Brush (Facility Manager) NOAA, National Ocean Service Center for Coastal Environmental Health and Biomolecular Research Cooperative Oxford Laboratory 904 South Morris Street Oxford, Maryland 21654-9724 Phone: (410) 226-5193 FAX: (410) 226-5925 E-mail: Jay.Lewis@noaa.gov and Tom.Brush@noaa.gov Any business interested in this project must respond to this announcement within 10 calendar days after publication of this notice, in order to receive a copy of the Request for Quotation. The Request for Quote (RFQ) will be posted on FedBizOpps within approximately 10 calendar days and interested parties can either download the RFQ or request a copy. To request a copy fax request to 816-274-6923. Attn: Carey Marlow or send via email to carey.m.marlow@noaa.gov. The NAICS code for this action is 238990. The acquisition will be conducted under the guidelines of FAR Part 12, Commercial Acquisition Procedures. The Eastern Region Acquisitions Division requires that all contractors doing business with the Acquisition Office must be registered with the Central Contractor Registry (CCR). For additional information and to register in CCR please access the following website: http://www.ccr.gov/. In order to register with the CCR and to be eligible to receive an award from this acquisition office, all offerors must have a Dun & Bradstreet Number (DUN). A DUN number may be acquired free of charge by contacting Dun & Bradstreet on-line at https://www.dnb.com/product/eupdate/requestOptions.html or by phone at (800) 333-0505. Point of Contact Carey Marlow, Contract Specialist, Phone (816) 426-746
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/DOC/NOAA/CASC/NAAJ5731916136CMM/listing.html)
Place of Performance: Address: OXFORD LABORATORY, 904 SOUTH MORRIS STREET, OXFORD, MD 21654, OXFORD, Maryland, 21654, United States; Zip Code: 21654
Record: SN01872075-W 20090712/090711000710-48e74ccd6c641992c9745529b847641c (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

Y -- DESIGN/BUILD LABORATORY RENOVATION AT OXFORD LABORATORY LOCATED IN OXFORD MD