Loren Data's SAM Daily™

FBO DAILY ISSUE OF JULY 18, 2009 FBO #2791
SOLICITATION NOTICE

S -- Clean Exterior Windows and Screens

Notice Date

7/16/2009
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

561720 — Janitorial Services
 

Contracting Office

Department of Veterans Affairs, Indianapolis VAMC, Richard L. Roudebush Department of Veterans Affairs Medical Center, Department of Veteran Affairs;VA Medical Center (90 CSC);1481 West Tenth Street;Indianapolis IN 46202
 

ZIP Code

46202
 

Solicitation Number

VA-251-09-RQ-0241
 

Response Due

8/4/2009
 

Archive Date

10/3/2009
 

Point of Contact

Aaron LacyContracting Officer<br />
 

E-Mail Address

Aaron Lacy
(Aaron.Lacy@va.gov)
 

Small Business Set-Aside

Total Small Business
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. Solicitation number VA-251-09-RQ-0241 is being issued as a Request for Quotation (RFQ) in accordance with FAR Parts 12 and 13. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-34. All applicable provisions and clauses are included in this solicitation. This electronic announcement constitutes the only solicitation being issued. This procurement is a 100% small business set-aside. The North American Industry Classification System (NAICS) code is 561720, and the small business size standard is $16.5 million. Women owned, service disabled veteran owned, and small disadvantaged businesses are strongly encouraged to submit quotes. The Government intends to issue a firm fixed price purchase order for the following: Window Washing services at the Department of Veterans Affairs Northern Indiana Health Care System Marion Campus located at 1700 East 38th Street, Marion, Indiana. Items, Quantities, and Unit of Measure: CLIN 1: Item Description: Contractor shall clean approximately 1,723 windows in accordance with Statement of Work. Unity/Quantity: 1 job CLIN 1 Price: $___________________ Description of the services to be acquired: GENERAL: The contractor shall furnish all labor, supervision, management, management support, transportation, supplies, equipment, and materials necessary to provide complete window washing services for approximately 1,723 windows of the following buildings: Library building #49, Building #41, Warehouse Building #55, Mailroom Building #59, Engineering Building, Living Quarters Buildings: 38, 36, 30, 29, 26, 34, 32, 33, 31, 28, 27, Police Station Building #14, Chapel, Buildings 65, 2, 5, 6, 12, Fire Station Building #173, 185, 124, 15, 16, 17,174, 172, and Building 138. Work shall include: 1.Cleaning of windows, window frames, screens, sills and sashes to include discoloration due to dirt, nicotine, grease, and oils on exterior. 2.Cleaning of insect and solar screens to including the removal of rust, paint, bee hives, bird nest, etc. 3.Replacement of component elements of window units damaged during accomplishment of contractual services. Technical literature and/or descriptions of all materials, equipment, and tools proposed for use by the contractor shall be submitted to the contracting officer or his/her designee for approval prior to start of work and whenever a change is requested. All contractor furnished materials, equipment and tools used shall be standard products from manufacturers regularly engaged in the production of such items. The contractor shall secure all materials. The government assumes no liability for loss or damage to contractor-owned property held on government premises. All materials and equipment will be removed from the facility or stored properly at the end of the work day and secured during the work day. SCHEDULING: Normal business hours are 8:00am to 4:30pm Monday through Friday, excluding federal holidays. In no event shall the contractor carry on work outside of regular agreed upon working hours without prior approval of the Contracting Officer's Technical Representative (COTR). An anticipated work schedule detailing when work is to be performed shall be submitted to Contracting Officer or his/her representative (COTR) no later than the work start date. Contractor shall provide a schedule of the specific areas in which the contractor will be working twenty-four (24) hours in advance. The contractor shall submit a daily progress report to the Contracting Officer's Technical Representative (COTR) at the competing of the daily routine. The chief of Environmental Services or his/her designee will make daily inspections of the completed areas. The contractor will be notified no later than the following work day of any unsatisfactory work and such work shall be redone to meet the specifications. In the event climate or weather conditions become unsuitable for work or may induce an environmental hazard, then the work shall be rescheduled to a date and time satisfactory to the contractor and the Department of Veterans Affairs. Postponement due to climate or weather conditions will not reflect any penalties assessed to the contractor nor shall there be an additional cost to the government. The contractor shall specify a project manager who will have the responsibility for performance of services. The project manager shall be competent to supervise all aspects of the project and shall be available on site within hours after notification during the performance of work. The contractor's personnel shall be required to interrupt their work at any time to avoid interference with patient care procedures and normal functions of the facility including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. Contractor and all personnel shall comply with the security clearances of access controls of areas within the medical center. Contractor personnel shall not lend keys or open locked rooms or areas to permit entrance by persons other than contractor personnel performing assigned duties. All rooms found locked are not to be left unattended while performing duties under this order and shall be relocked by the contractor's personnel upon completion of duties. SAFETY: All work is to be performed in accordance with the guidelines established by the federal, state and local ordinances and with the contractor's Procedures Manual and Quality Control Manual. The Contractor shall obtain all necessary licenses and/or permits required to perform this work. He/she shall take all reasonable precautions necessary to protect persons and property from injury or damage during the performance of this work. He/she shall be responsible for any injury to himself/herself, his/her employees as well as for any damage to personal or public property that occurs during the performance of this order that is caused by his/her employee's fault or negligence, and shall maintain personal liability and property damage insurance having coverage for a limit as required by the laws of the State of Indiana. Before commencing work, the contractor shall furnish the contracting officer a certificate of insurance indicating the coverage and containing a clause specifying that cancellation of or any material change in the policies which adversely affect the interests of the government with such issuance shall not be effective unless a 30 days notice of the cancellation or change is furnished by the contracting officer. Belted positions are not acceptable. Outside windows shall be cleaned by scaffolding when working beyond three floors in accordance with state and federal safety codes. In the performance of work, the contractor shall take such safety precaution necessary to protect the lives and health of occupants of the building. The contractor shall immediately correct any fire and safety deficiencies caused by his/her personnel. If the contractor fails or refuses to correct deficiencies promptly, the contracting officer may issue an order stopping all or any part of the work. Uniforms and Employee Identification: The Contractor shall provide to all personnel assigned to the performance of this project standard distinctive uniforms that are clearly distinguishable from all Department of Veterans Affairs uniforms. All uniforms are to be worn as designed by the manufacturer. Uniforms are to be clean and maintained in good repair. The Contractor shall provide identification for each employee consisting of the employee's name and the company name. Identification shall be worn on or in the area of the left breast pocket. All tasks accomplished by the contractor's personnel shall be performed to preclude damage or disfigurement of government owned furnishing, fixtures, equipment, architectural and/or building structures. Contractor will report any damage or disfigurement of these items when caused by the contractor's personnel and will perform repairs or replace government-owned equipment, fixtures, furnishings, ground, architectural and/or building structures to their previous existing condition. The contractor shall comply with applicable federal, state and local safety and fire regulations and codes which are applicable to the work required under any work resulting from this solicitation. The contractor shall keep abreast of and comply with changes in these requirements and codes applicable to the work performed. The contractor's personnel shall follow all applicable facility policies concerning fire/disaster programs. The contractor shall instruct his/her personnel in utilities conservation practices. The contractor shall be responsible for operations under conditions which preclude the waste of utilities which shall include but not necessarily limited to: 1.Lights shall be used only in areas where at the time when work is actually is being performed unless otherwise directed. 2.Mechanical equipment controls for heating, ventilation and air conditioning systems will not be adjusted by contractor's personnel. 3.Water faucets or valves shall be turned off after use. 4.Government telephones shall not be used for personal reasons or for any toll or long distance calls. Dates and place of performance will be 40 days from Notice to Proceed at the Marion Indiana VA campus located at 1700 East 38th Street, Marion, Indiana. The provisions 52.212-1, Instructions to Offerors (JUN 2008), as modified, applies to this acquisition. In your quote, please provide: company name, address, telephone number, date of quote, quote price; Tax ID #; and DUNS Number, Additionally, your company must be registered in the Central Contractor Registry (CCR) System and your online Representations and Certifications should be completed at the following website: http://orca.bpn.gov/publicsearch.aspx. If Offeror is not registered in the Online Representations and Certifications Application, they shall include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items with their quote. Addendum to FAR 52.212-1 includes VAAR 852.270-1 Representatives of Contracting Officers (Jan 2008). The provision at 52.212-2, Evaluation-Commercial Items (JAN 1999), as modified, applies to this acquisition. The Government will award a firm fixed price purchase order from this solicitation to the responsible Offeror with the lowest price. The individual item price will be evaluated for price reasonableness. Only quotes that conform completely to the requirements in the Statement of Work will be considered. The Government intends to make award without discussions. The Contracting Officer is not responsible for locating or obtaining any information not identified in the quote. If an offeror cannot comply with all requirements, that quote will not be acceptable. The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items (Mar 2009) with addendum is applicable to this acquisition. Addendum to 52.212-4: 52.223-10 Waste Reduction Program (Aug 2000); 52.228-5 Insurance - Work on a Government Installation (Jan 1997); 852.203-70 Commercial Advertising (Jan 2008); 852.237-70 Contractor Responsibilities (Apr 1984); The clause at FAR 52.212-5, Contract Terms and Conditions Required To Implement Statutes or Executive Orders-Commercial Items (Jun 2009) with the following cited clauses applicable to this acquisition: 52.222-3 Convict Labor (Jun 2003); 52.222-21 Prohibition of Segregated Facilities (Feb 1999); 52.222-26 Equal Opportunity (Mar 2007); 52.222-36 Affirmative Action for Workers With Disabilities (Jun 1998); 52.222-37 Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006); 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008); 52.222-41 Service Contract Act of 1965 (Nov 2007); ); 52.222-42, Statement of Equivalent Rates for Federal Hires (May 1989), (Wage Determination 05-2189, Revision 7 06/02/2009 applies for Grant County, IN)(equivalent Federal wage rate for DOL occupation 11360 Window Cleaner is $12.08 per hour in Grant County); 52.232-33 Payment by Electronic Funds Transfer - Central Contractor Registration (Oct 2003) The full text of any clause may be accessed electronically at http://www.acquisition.gov/far/index.html and http://www.va.gov/oamm/oa/ars/policyreg/vaar/ Quotes must be received by 4:30PM EST, August 4th, 2009, by e-mail at aaron.lacy@va.gov, FAX 317-988-1809, or mail to: Aaron Lacy, VISN 11 Contract Service Center (90CSC), 1481 W. 10th Street, Indianapolis, IN 46202-2803. Quotes shall contain all information requested above in FAR 52.212-1. The Government will not reimburse any interested parties for any monies spent to provide a response to this combined solicitation/synopsis.
 

Web Link

FBO.gov Permalink
(https://www.fbo.gov/spg/VA/InVAMC538/InVAMC538/VA-251-09-RQ-0241/listing.html)
 

Place of Performance

Address: VA Northern Indiana Healthcare System;Marion Campus;1700 East 38th Street;Marion, IN<br />

Zip Code: 46953<br />
 

Record

SN01877631-W 20090718/090717000247-b3c6a88b925fa8648aa318a0ae52a167 (fbodaily.com)
 

Source

FedBizOpps Link to This Notice
(may not be valid after Archive Date)

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