SOLICITATION NOTICE
B -- Frederick Douglass House Emergency Operation Plann
- Notice Date
- 7/20/2009
- Notice Type
- Combined Synopsis/Solicitation
- Contracting Office
- Department of the Interior, National Park Service, NPS - All Offices, NCR - National Capital Region Division of Acquisition Mgmt 1100 Ohio Dr SW Contracting Annex Washington DC 20242
- ZIP Code
- 20242
- Solicitation Number
- Q3000090458
- Response Due
- 8/13/2009
- Archive Date
- 7/20/2010
- Point of Contact
- Christopher N. Bell Contract Specialist 2026196368 Chris_bell@nps.gov;<br />
- E-Mail Address
-
Point of Contact above, or if none listed, contact the IDEAS EC HELP DESK for assistance
(EC_helpdesk@NBC.GOV)
- Small Business Set-Aside
- Total Small Business
- Description
- Combined Synopsis/Solicitation This is a COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS prepared in accordance with the format in Federal Acquisition Regulation subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a WRITTEN SOLICITATION WILL NOT BE ISSUED. Solicitation No. Q3000090457 is issued as a Request for Quote (RFQ) and will be awarded as a firm-fixed price contract for Commercial Items, using simplified acquisition procedures. The North American Industry Classification System (NAICS) is 541690; with a small business size standard of $7 million of annual gross revenues of the total concern for the last 3 years. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 05-32. This procurement is a commercial item. The estimated magnitude of this procurement is between $25,000 and $35,000.00. In accordance with Federal Acquisition Regulation Chapter 19.202a, Each acquisition of supplies or services that has an anticipated dollar value exceeding $3,000, but not over $100,000, is automatically reserved exclusively for small business concerns and shall be set aside for small business Fredrick Douglas House Emergency Operation Plan Q3000090457Fixed Price - Indefinite-Delivery/Requirements Contract BACKGROUNDThe Frederick Douglass National Historic Site (FRDO) is a two-story structure built in the 1850's with an attic and basement that is listed on the National Register of Historic Places. The building has outside dimensions of 70 feet by 38 feet, exclusive of the front porch and a height that is approximately 32 feet. The first and second floors occupy a space of approximate 1,750 sq ft each. The attic has an area of approximately 980 sq ft and the basement is approximately 580 sq ft. The building is a combustible, wood frame structure consisting of wood structural and partition framing members with plaster on lath wall and ceiling materials, wood flooring, and some wood finish members. As built, these materials are expected to offer minimal fire resistance, and may be capable of providing enough fuel loading to support an uncontrolled fire of approximately two to three hours duration. The Frederick Douglass House is operated as a house museum, with an occupant load of less than 25 persons and retains features that were found when it was used as a private residence. Fuel loading is typical for a 19th century residential facility with combustibles consisting of paper, cardboard, wood furnishings, and natural fabrics. The adjacent cottage is a single story wood framed building of approximately 64 feet x 42 feet in dimensions for a floor area of approximately 2,400 ft2. The cottage is operated as an administrative office structure, with an occupant load of less than 10 persons. The Growlery is a small one-room structure of rough stone masonry with a crude wooden door, no windows, and a brick fireplace/chimney. The Visitor Center is constructed of concrete and glass and contains a movie theatre, rest rooms, an exhibit area, and two skylights. PURPOSE of CONTRACT: to select a vendor who will: "conduct a risk assessment of the Frederick Douglass National Historic Site which consists of 4 structures and museum objects in storage or on exhibit"based upon a risk assessment, provide a strategy of work plan"work with the staff at the site and National Capital Parks-East (NACE) to develop a comprehensive Emergency Operations Plan"work with the staff at the site and NACE to develop a flipchart for immediate response to emergencies"to provide editorial services for review of the drafts for editing and formatting, printing and collating, in compliance with all HFC textual and graphic rules and regulations. "develop training sessions for implementation of the plan for site employees PURPOSE of PLAN: to guide the staff in the management of and response to emergencies, disasters, and hazards to include the following goals: "identifying, anticipating, and avoiding emergencies, disasters, and hazards "mitigating damage when emergencies, disasters, and hazards occur to avoid or minimize further damage "recovering from emergencies, disasters, and hazards as quickly and professionally as possible so that no human life is lost and minimal collection and structural damage and loss occurs"to enable site to get back to normal as soon as possible THE CONTRACTOR SHALL ADDRESS THE FOLLOWING ISSUES: "providing compatibility of the Emergency Operations Plan with appropriate sections of the NCR Continuity of Operations Plan, which needs to include the Homeland Security Plan for federal buildings, and, in particular, with its language, terminology and Threat Advisory System "integrating the Emergency Operations Plan with the facilities' existing plans and SOPs including the Emergency Plan for National Capital Parks - East. "integrating the Emergency Operations Plan with the Museum Emergency Response Team (MERT) and Incident Command System protocols and specify which emergencies, disasters, and hazards (or at what level of the Threat Advisory System) would trigger the use of the Museum Resource Center and MERT's Incident Command System "reviewing the Site's Checklist for the Preservation and Protection of Museum Collections to determine accuracy of responses to the standards described in the Checklist relating to fire, security, emergency preparedness "determining if existing security and fire systems are correct types to meet the park's emergencies, disasters, and hazards and, if not, what would be correct "identifying and clarifying federal, military, and civil jurisdictional issues and identifying jurisdictional points of contact "reviewing Job Hazard Analysis for Museum Curator and Technician positions and identifying hazards and corrective actions "conducting a risk assessment to identify emergencies, disasters, and hazards (and identifying specific collections and structural vulnerabilities) to include, but not limited to, those listed in the Museum Handbook, Part I, Chapter 10, i.e.: fire hazardswater damage and floodstree hazardsmedical emergencieshurricanesutility failures and hazards ice storms hazardous materials accidents tornadoes civil unrest vandalismterrorismtheftearthquakesexplosionsbombs structural collapseshared threats with adjacent properties transportation accidents poor air quality (federal, civilian, and military)museum computer failures (during emergencies) "determining shared threats with adjacent community properties and incorporating mitigation procedures into the Emergency Operations Plan "providing training to staff in emergency planning, management, and response activities based upon the Emergency Operations Plan"providing guidance on testing, evaluating, and updating the Emergency Operations Plan "delineating purchasing/contracting authorities for supplies, equipment, and services "reviewing all plans and surveys performed to date and interviewing appropriate contractors, staff, and interested parties PLAN WILL INCLUDE THE FOLLOWING INFORMATION: "Floor Plans to Indicate: Fire Extinguishers Security and Fire EquipmentEvacuation Routes, buildings and siteEmergency Supply Caches for Collections and exhibit structuresMechanical Equipment Utility ShutoffsUtilities Shutoffs List "Emergency Telephone Numbers:immediate emergency servicesUS Park Police, other law enforcement, fire, and EMS servicesapplicable MRCE and MERT, other NCR parks, and NCR staffapplicable federal, civil, and local services and points of contactapplicable NPS and non-NPS collections and structural disaster recovery and salvage servicesapplicable community and neighborhood services and points of contactapplicable media service and points of contactMetropolitan Washington, D.C. Council of GovernmentsNational Capital Regional Ranger Services "Procedures to Include, But Not Limited To: Step-by-step procedures for immediately responding to emergencies, disasters, and hazards Step-by-step procedures for implementing the Center-level or MERT Incident Command System Procedures for photographic and written documentation of emergencies, disasters and hazards as events and as damage to collections and structures for Center's Administrative History, structural and collections records, and to aid corrective action Procedures for coordinating shared incidents with adjacent communities, neighborhoods, and militaryProcedures for interfacing with other federal, civil, and military agencies should park become under occupation by suchProcedures for identifying collections salvage prioritiesProcedures for identifying records salvage priorities "Lists and/or Samples of Equipment, Services, and Supplies: List of appropriate onsite emergency equipment and suppliesList of appropriate onsite emergency work areas and storage areasList of appropriate offsite salvage equipment and suppliesList of appropriate offsite emergency services and resourcesSamples of Memorandums of Agreement with applicable police, fire, emergency servicesSamples of Memorandums of Agreement with applicable sources of services and equipmentSamples of Memorandums of Agreement with federal, civil, and military agenciesSamples of contracts with companies for space and equipment "Prevention Guidance:Emergency Preparedness Checklist for annual reviewPost-emergency critique guidelinesAnnual staff training schedule and guidelinesPlan evaluation and revision guidelines EDITORIAL SERVICES Convert the draft EOP documents into a comprehensive, professional-appearing document. This document must be consistent with EOPs developed in other NPS parks. Samples of these documents will be provided. The EOP is a single comprehensive plan with four draft sections. Sections 1.Emergency Quick Guide. This draft section is to become a 20-paged flipchart with vertically-staggered pages in multiple colors. Required is editing, formatting, printing, and assembly in accordance with sample provided. Paper stock and layout will be as in sample. Total copies required: 502. Emergency Operations Plan. This draft section is to become a 250-paged document housed in a three-ring, tabbed binder. Total copies required: 20 3. Building and Utilities Inventory and Floorplans. This draft section (Chapter 7 in document no. 2 above) is to become a 35-paged document housed in a three-ring, tabbed binder. Required is printing and assembly. Total copies required: 214. Museum Collection Recovery Inventory. This document is to become a 150-paged section housed in a three-ring, tabbed binder. Required is layout, formatting, printing, and assembly. Scanned photographs are included. Assembly to include a section with floorplans and photographs to be sleeved, i.e. one floorplan with associated photographs. Total copies required: 10 Edit for:Single voice, use active rather than the passive voice as often as possibleStandardization of grammar, spelling, and acronymsSentence structure must be simple and to the point, not too many clauses or thoughts in the same sentenceStandardize fonts and format throughout the documentParagraph alignment to be leftMargins are to be standard:Top: 1 inchBottom: 1 inchRight: 1 inchLeft: 1 inchesLine spacing: single with extra line between paragraphsWord spacing: single; double space after punctuation at end of sentenceStandardize forms and tablesStandardize title pages, introductions, chapter headings Standardize all headers, footers, and footnotesStandardize binder covers, spines, back Content or intent of document cannot be changedRewriting for clarity, consistency, better understand, and/or better focus is permissible. Government Furnished Property:1. One copy of EOP for Arlington House-Robert E. Lee Memorial and the Clara Barton National Historic Site flipchart 2. EOP contractor's four draft documents as described above along with scanned photographs and charts (cd rom and binders) Reports and Deliverables:Development of a first draft EOP shall be completed within 60 days and 10 draft copies provided to Contracting Officer Representative for park, regional, and peer review. Consolidated comments will be returned to the Contractor within 30 days. A second draft plan is requested within 60 days and 10 draft copies provided to the Contracting Officer Representative for park, regional, and peer review to determine if the comments have been incorporated and has enhanced the scope and intent of the project. The final EOP shall be delivered to the satisfaction of the Contracting Officer Representative in accordance with the specifications. Final product will be in Microsoft Word as follows:cd roms - 10FRDO Emergency Quick Guide - 156FRDO Emergency Operations Plan - 21FRDO Building and Utilities Inventory and Floorplans - 21FRDO Museum Collection Recovery Inventory - 10 LOCATION: The Frederick Douglass National Historic Site is located at 1411 W Street SE, Washington, D.C. 20020. GOVERNMENT FURNISHED PROPERTYAccess to: NACE Emergency Plan, NACE Homeland Security Plan, National Capital Region's Continuity of Operations Plan, NACE's Incident Command System, NACE's Checklist for the Preservation and Protection of Museum Collections, and the Museum Handbook. The contractor will be exposed to sensitive information regarding FRDO's security and fire systems and a list of the park's high value museum objects. This plan and the procedures within are considered to be sensitive and proprietary and should not be available for view by others. PRE-MEETING: Before commencement of work, the Contracting Officer shall arrange a meeting with the Contractor and pertinent staff to discuss the work in general. This discussion shall include administrative matters, NPS policy and regulations, (smoking, eating, drinking on-site) safety and accident prevention, questions the Contractor may have and points that need to be resolved. COMPLETION: Due to the complexity of the Site and all the jurisdictional contacts, a draft plan shall be completed within 100 days and 10 indexed copies in notebooks will be provided to the Contracting Officer Representative for Center, regional, and peer review. Consolidated comments will be returned to the Contractor within 30 days. A second draft plan is requested 60 days later to determine if the comments have been incorporated and has enhanced the scope and meaning of the project. The final product shall be delivered to the satisfaction of the Contracting Officer Representative in accordance with the specifications within 1 years from receipt of Notice to Proceed. Product will be considered final when plans are distributed and accepted by the Contracting Officer's Representative (COR). PRODUCTS: A closeout meeting will be held with the principles to discuss the Contractor's findings, training issues, and implementation of the plan. The final product will result in 25 copies of the flipchart for staff. There will also be 10 copies of the comprehensive plan in binders with all appendices, maps, etc., indexed in the binders for future updating of the plan and there will be 10 CD-ROMs of the plan, all appendices, maps etc. in Microsoft Office 2007. The Contractor will conduct a 1-day training session for 25 trainees to familiarize them with the plan and to prepare staff to implement the procedures outlined in the plan. AWARD AND PAYMENTPayment will be performance based. Upon completion of the work deliverables the contractor shall submit an invoice to the Contracting Officer Representative (COR) for payment. Request for Quote:Note: Contractor shall place a price for all line items to be considered responsive. Work Deliverables PriceCompletion and review of risk assessmentPlan development - includes utility, salvage and training documentsEditing First Draft Second Draft Final DraftFinal EOP Plan and Flipchart DeliverableTraining SessionTotal Price Wage Determination No.: 2005-2103 (Rev.-8) dated 06/2/2009 www.wdol.gov The following FAR provisions and clauses are applicable to this acquisition: FAR 52.212-01 Instructions to Offerors-- Commercial Items, FAR 52.212-03 Offeror Representations And Certifications - Commercial Items, FAR 52.212-04 Contract Terms and Conditions-Commercial Items, FAR 52.212-05, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-52.203-6 ALT 1, Restrictions on Subcontractor Sales to the Government, 52.219-3, 52.219-6 Notice of Total Small Business Set-Aside, Utilization of Small Business Concerns, 52.222-3, Convict Labor, 52.219-14, Limitations on Subcontracting, 52.222-19, Child Labor-Cooperation with Authorities and Remedies, 52.219-28 Post Award Small business Program Rerepresentation, 52.222-21, Prohibition of Segregated Facilities, 52.222-26, Equal Opportunity, 52.222-35, Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-36, Affirmative Action for Workers with Disabilities, 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans, 52.222-39, Notification of Employee Rights Concerning Payment of Union Dues or Fees, 52.222-50, Combating Trafficking in Persons, 52.225-13, Restrictions on Certain Foreign Purchases, 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration, 52.222-41, Service Contract Act of 1965, 52.222-42, Statement of Equivalent Rates for Federal Hires, 52.222-43, Fair Labor Standards Act and Service Contract Act-Price Adjustment (Multiple Year and Option Contracts). For full text of FAR Clauses, the web site address is www.arnet.gov. EVALUATION OF COMMERCIAL ITEMS: The Government will award to the responsible offeror based on the following: 1.References - List at least three contracts for similar work and contract size over the last three years (include contact name, telephone number, description of work, agency, and dollar amounts)2.Qualification of the of the Prime or any Subcontractors - List key employees, their role on this contract, and their resumes describing their experience and training, how many years with the Company, special skills3.Experience - Contractor must demonstrate neccessary knowledge, skills, and abilities to conduct risk assessments of historic structures and museum collections for emergency operations, disaster recovery and salvage plans, in addition to training museum staff in implementing emergency operation plans The Government reserves the right to award to the offeror providing the best value to the Government. Award may not necessarily be made to the offeror submitting the lowest price. The Government will award a contract resulting from this solicitation to the responsive, responsible offeror whose offer conforms to the solicitation and is most advantageous to the Government. All offers must include with their quotation a completed copy of the Federal Acquisition Regulation provision 52.212-3, Offeror Representations and Certifications-Commercial Items. All offers must place a price for all line items to be considered responsive. The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offeror's initial offer should contain the offeror's best terms from a price and technical standpoint. However, the Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary. The Government may reject any or all offers if such action is in the public interest; accept other than the lowest offer; and waive informalities and minor irregularities in offers received. Vendors wishing to respond to this RFQ should provide this office with the following: A price quote on company letterhead for all the requested items, payment terms, correct remittance address, a narrative statement addressing each evaluation criteria and a completed copy of FAR Clause 52.212-3, Offeror Representations and Certifications - Commercial Items. NO TELEPHONE REQUESTS WILL BE ACCEPTED. Quotes are due 4:30 pm EST August 13th, 2009 and can be sent to NATIONAL PARK SERVICE, ATTN: Christopher Bell, ACQUISITION MANAGEMENT DIVISION, 1100 OHIO DRIVE, SW, WASHINGTON, D.C. 20242. Quotes may be faxed to (202) 485-9720. CALL FOR CONFIRMATION OF RECEIPT OF FAX ON (202) 619-6368. Additionally, quotes may be emailed to chris_bell@nps.gov. All responsible sources may submit a quote, which will be considered.
- Web Link
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FBO.gov Permalink
(https://www.fbo.gov/spg/DOI/NPS/APC-IS/Q3000090458/listing.html)
- Place of Performance
- Address: Frederick Douglass House1900 Anacostia Drive, SEWashington, DC 20020<br />
- Zip Code: 20020<br />
- Zip Code: 20020<br />
- Record
- SN01880833-W 20090722/090720235453-c4f51b003a5436aa3ceceb0039cf65da (fbodaily.com)
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