SOLICITATION NOTICE
R -- Photocopy Services for the Clinical Center
- Notice Date
- 7/24/2009
- Notice Type
- Presolicitation
- NAICS
- 561990
— All Other Support Services
- Contracting Office
- Department of Health and Human Services, National Institutes of Health, Clinical Center/Office of Purchasing & Contracts, 6707 Democracy Blvd, Suite 106, MSC 5480, Bethesda, Maryland, 20892-5480
- ZIP Code
- 20892-5480
- Solicitation Number
- NIHCL2009035PhotocopyServices
- Point of Contact
- Gail Akinbinu, Phone: 301-496-0692, Ann G Argaman, Phone: (301) 594-5919
- E-Mail Address
-
gakinbinu@cc.nih.gov, ann.argaman@nih.gov
(gakinbinu@cc.nih.gov, ann.argaman@nih.gov)
- Small Business Set-Aside
- Total Small Business
- Description
- The National Institutes of Health, Warren G. Magnuson Clinical Center Medical Records Department (NIH, CC, and MRD) has responsibility for maintaining complete and accurate medical records used for patient care, clinical research and medicolegal purposes for all Clinical Center patients. Each Clinical Center patient is assigned a unique medical record number. All documentation is identified by this medical record number and maintained in a corresponding medical record folder for each patient. During the course of each business day, the MRD receives numerous medical records to be filed and loose reports to be filed into medical records. The Government seeks a contractor to perform the following services: Contract staff shall be responsible for the prompt, complete and accurate filing of said records and loose material into those records. In addition, contractor staff shall be responsible for review and data entry of patient protocol consent information into the CC's Clinical Research Information System (CRIS), for prompt, complete and accurate assembly of assigned inpatient discharge and first outpatient registration loose reports into corresponding medical records, and for stapling and filing updated cumulative laboratory data twice per calendar year. The Medicolegal Section, MRD, as an agent for the Director of the Clinical Center, is responsible for acknowledging requests for information from authorized outside requestors. The Medicolegal Section processes and releases photocopies of selected medical reports and/or the entire medical record from hard copy, microfiche medical records, or images stored in 3M's TM ChartView application. In order to maintain efficient use of storage space within the NIH, CC, MRD, medical records are retired following five consecutive years of inactivity from patient care. Following this retirement, documents within these medical records are then prepared and subsequently stored. Contractor staff will be responsible for activities associated with these processes. Contractor staff shall complete the tasks outlined in the performance work statement in full accordance with the policies and procedures established by the MRD in order to prepare and photocopy records. It is imperative that records and loose medical record reports be accurately filed and assembled into the medical record promptly and accurately in order to assure patients receive continuous and effective patient care services and medicolegal services at the Clinical Center. For this reason, the completion schedule and scheduled quality assurance and control audits established in the contract shall be strictly adhered to. The contractor bears responsibility for the accuracy of work performed. Errors are not acceptable and must immediately be corrected if discovered by either the government or the contractor, and a complete tracking system for assignments and errors shall be enacted by the contractor. The contractor shall provide all personnel, supervision, and other items and services necessary to promptly and accurately maintain filing and assembly of assigned medical records and reports in the preparation process for photocopying specific records identified by the government. The contractor shall perform to the standards of this contract. All work by the contractor shall be done on-site within the MRD, Monday through Friday, 5:oop.m. to 6:00a.m. and any times during Saturday and Sunday that are deemed necessary to fully complete all work assignment not completed by the close of business on Friday. The estimated quantities of work are listed in the Statement of Work. This contract shall cover an initial 12 month period of performance, with 4 additional successive 12 month option periods. A Firm-Fixed price Indefinite Delivery Requirements type contract is anticipated for a basic contract period of one year with four (4) twelve month option year periods. Solicitation and Offers: The solicitation and specifications will be posted to the Federal Business Opportunity website, www.fedbizopps.gov for viewing and downloading purposes on or about August 8, 2009 and will close approximately 30 days thereafter. All future information regarding this acquisition, including amendments, will be distributed solely through this website. Hard copies of the solicitation will not be available. Interested parties are responsible for downloading their own copy of the solicitation and amendments (if any) and monitoring the website to ensure that they have the most up to date information regarding the acquisition. Proposals/Offers shall be submitted in accordance with the guidelines outlined in the solicitation document. All questions resulting from the subsequent solicitation document must be submitted in writing via email to Gail Akinbinu (gakinbinu@cc.nih.gov). Reference the solicitation number in the subject line of your email. Offers and proposals submitted in response to the solicitation shall be submitted electronically to gakinbinu@cc.nih.gov and in hard copy in accordance with the proposal requirements delineated in the solicitation however; the Government shall not be responsible for the malfunction of electronic machinery. Contractors must have a valid DUNS number and be registered in the Central Contractor Registration (CCR) database, with an active status, to be eligible for award.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/HHS/NIH/CCOPC/NIHCL2009035PhotocopyServices/listing.html)
- Place of Performance
- Address: NIH, Clinical Center, Medical Records Department, Bethesda, Maryland, 20892, United States
- Zip Code: 20892
- Zip Code: 20892
- Record
- SN01887346-W 20090726/090725001209-d52576966e846d2383d4a283076f30a6 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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