PRESOL | 58 | Access Control System

FBO DAILY ISSUE OF AUGUST 05, 2009 FBO #2811
SOLICITATION NOTICE

58 -- Access Control System

Notice Date: 8/3/2009
Notice Type: Combined Synopsis/Solicitation
NAICS: 561621 — Security Systems Services (except Locksmiths)
Contracting Office: Department of the Army, Army Contracting Agency, South Region, ACA, Fort Sill, ACA, Fort Sill, Directorate of Contracting, P.O. Box 33501, Fort Sill, OK 73503-0501
ZIP Code: 73503-0501
Solicitation Number: W9124L09T0079
Response Due: 8/28/2009
Archive Date: 10/27/2009
Point of Contact: Kena Herring, 580-442-3906<br />
E-Mail Address: ACA, Fort Sill
(kena.herring@conus.army.mil)
Small Business Set-Aside: N/A
Description: PART: U.S. Government Procurements SUBPART: Supplies, Equipment and Material CLASS CODE: 5810 OFFICE ADDRESS: Mission and Installation Contracting Command Directorate of Contracting 1803 NW Macomb Road Fort Sill, Ok 73503-9011 Combination Synopsis Solicitation SOL #: W9124L-09-T-0079 Response Date: 28 August 2009 by 4:00 p.m. CST This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. This Solicitation W9124L-09-T-0079 is a Request for Quote (RFQ) for an Access Control System (ACS), in accordance with the Governments requirement below. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-34, effective 1 July 2009. The North American Industrial Classification System (NAICS) number is 561621. All prospective offerors must be actively registered in Central Contractor Registration (CCR). Offerors may register online at https://www.bpn.gov/CCR/scripts/index.html. In addition to CCR, pursuant to FAR 4.1201(a), prospective Contractors shall complete electronic annual representations and certifications at http://orca.bpn.gov. Payment will be made by government purchase card (visa). The government will not and cannot make payment through PayPal. The following shall be conducted at the following locations: Head Quarters Capabilities Development and Integration Development (HQ CDID) BLDG 700 Mcnair Ave. Fort Sill, OK 73503 CDID Battle Lab BLDG 3040 Austin Rd. Fort Sill, OK 73503 Please provide quote in spaces provided below: Description: CLIN 0001 The Contractor shall provide all labor, tools, equipment, transportation, supervision, and installation necessary to provide the physical security system to address the requirements established in the Performance Work Statement (PWS).; Unit Price $_______ x ___1___ Each = Extended Price $_______. CLIN 0002 Contractor Manpower Report; The Contractor shall complete the Contract Manpower Report (CMR) at the time of contract completion, but no later than October 31, 2009. Refer to website: http://cmra.army.mil Unit Price $_______ x ___1___ Each = Extended Price $_______. PERFORMANCE WORK STATEMENT: 1. General This Performance Work Statement (PWS) is for the purchase and installation of a physical security system to include Access Control, Closed Circuit Television Video (CCTV) System, Visitor Management System, and Photo Badge System. This access control system is for Buildings 700 and 3040 which are currently on the Digital System Cross-Connect (DSX) system. The primary purpose of the system is to provide access control and perform multiple security tasks with the flexibility to accommodate unique needs. The Contractor shall provide one operating system that functions seamlessly together as one unit providing the whole package of access control, CCTV, visitor control, and photo badge system. The Visitor Management Software (VMS) and Access Control Software (ACS) must be developed by the same manufacturer. VMS must be seamlessly integrated with the ACS to include, but is not limited to: ACS access card must be activated and deactivated by the VMS, VMS must be able to determine which card holders are present in the facility without accessing the ACS interface, VMS must support unattended visitor check-in via touch screen kiosk, VMS must provide hot redundancy between VMS servers, VMS and ACS must support database session management rather than in memory session management. The ACS and VMS must support automatic client updates from a single server. Currently Capabilities Development and Integration Development (CDID) has an out dated access control system that no longer meets the need of our organization due to the Base Realignment and Closure (BRAC) requirement. The current DSX system cannot be expanded, and no replacement parts are available. The Contractor shall provide all labor, tools, equipment, transportation, supervision and installation necessary to provide the physical security system to address the security needs described herein. The Contractor shall also provide training to Fort Sill personnel for all equipment. The Contractor shall perform a risk assessment and develop a proposed solution which shall address access control, CCTV, visitor control, and photo badge system requirements for personnel and visitors. The proposal shall identify and describe the proposed equipment (i.e. hardware, software, services and configurations) and design solution to fit the security needs described herein. The access control system shall prevent unauthorized entry. The access control system and CCTV shall provide layering security of the identified facilities and unauthorized entry. The resultant Contractor for this RFQ will be fully and solely responsible for the proper functioning and performance of the systems. All data, reports, and materials generated by this PWS are the property of the Government and may not be distributed without prior, written approval of the Contracting Officer. The Contractor shall safeguard the materials, however, all materials shall be returned to the Government upon request for security purposes. 2. Equipment Criteria The Contractor shall provide and install color CCTV cameras, access control, and photo badge and visitor management equipment as described herein. All cameras provided and installed shall be demonstrated to work properly for monitoring, recording, and controlling hardware and software before the completed project will be accepted. The system provided shall use a number of cameras for both real-time monitoring and Digital Video Recorder (DVR) recording of the images twenty-four (24) hours a day, seven (7) days a week for a minimum of thirty (30) days. The placement of cameras shall ensure surveillance of incoming/outgoing activity at each door identified in Technical Exhibit (TE) 1, Drawings. The minimum requirements for the camera are as follows: The proposed cameras shall provide both a color mode for daylight use and a black-and-white mode for night or low light conditions. The camera shall automatically switch between modes depending on light conditions. The camera shall provide color images in lighting as low as 1 1ux (0.1 fc) and black-and-white images as low as 0.15 lux (0.015 fc). The camera shall be equipped with a minimum of an 8x variable-focal lens, and a sun shield for direct sunlight installations as needed. The camera shall provide a minimum of 510-line color resolution and 570-line black-and-white resolution. The camera shall automatically adjust to provide clear, viewable images even in extreme backlit and high contrast lighting conditions. The camera mounting shall allow wide adjustment settings to enable the camera to be pointed in any required direction. The camera shall include an appropriate dome cover for external/internal direct-sun lighting conditions if needed, and must automatically adjust to provide clear, viewable images even in extreme backlit and high contrast lighting conditions. The camera shall provide at least 180 (and up to 360 depending on location) endless panning and a minimum tilting range of -5 to 185, and must support both manual and automatic panning, if required to monitor certain areas or buildings. The camera shall provide both manual focusing and automatic focusing (with pan, tilt, and zoom linked), if needed. The camera shall record at a minimum of eight (8) frames per second. The proposed cameras that are installed in locations exposed to weather shall be weatherproof and rated for continuous operation in ambient temperatures ranging from at least 10 deg F to 120 deg F, 20 to 90 percent relative humidity, and rated for continuous operation when exposed to rain as specified in National Electrical Manufacturing Association (NEMA) 250, and winds up to 110 mph. Any and all software configurations needed for proper configuration and use of the new cameras shall be performed as part of this project. This includes any configuration necessary to view and record the camera images on DVR recorders, as well as to operate and control the proposed cameras. The Contractor shall provide all necessary supplies and materials needed to mount and install the cameras. In the event of a power outage, the Contractor shall provide a backup power supply to the cameras for a minimum of four (4) hours. The Contractor shall provide surge protection to all equipment. All cameras and any associated miscellaneous materials used in this project shall be installed in accordance with the equipment manufacturer recommendations and industry best practices. Minimum requirements for CCTV viewing stations: Attached to this PWS are diagrams that list the locations that will contain a viewing station. The viewing station monitor shall be large enough to easily view each cameras activity, and the proposed software shall allow the operator to view one camera or all cameras at once. Each viewing station shall be equipped with a DVR that is rack mountable and secured in a lockable cabinet. The DVR shall at a minimum be able to record twenty-four (24) hours a day, seven (7) days a week, for a minimum of thirty (30) days. The DVR shall be capable of downloading media to a writeable CD-R. The Visitor Control Viewing Station located on the 1st floor of Bldg 700, will initially be setup and installed in a temporary location, approximately 20 50 feet away from the future, permanent location, see TE 1, Drawings for locations. Once construction of Visitor Control Center is completed the security system will need to be relocated to its final location, see TE 1, Drawings. The Main Viewing Station located in the basement of Bldg 700, see TE 1 Drawings, will initially be setup and installed in a temporary location. The final location will be on the 2nd floor (see diagram). The temporary location will be in effect for approximately 1 years. The Contractor shall relocate the Visitor Control Viewing Station and the Main Viewing Station upon notification from the Contracting Officer. Minimum requirements for the Access Control, Visitor Control, and Photo Badge System are as follows: The proposed access control system must be able to detect when an entry/exit point is breached. The proposed system must send an alarm notification to the Access/Visitor Control desk and Security Manager that will notify both sites of the unauthorized intrusion. The ACS must include elevator control, secured areas, anti-pass back hard and soft, interactive graphics, disconnected records set (secured database) and system journaling. The ACS shall be non-proprietary and shall support multiple hardware manufacturers. The ACS must provide information on demand design, focus windows, personnel groups, global hardware edit and control, drag and drop, situation level manager, custom repeating queries, special door types, system wide macros, advanced user interface, tenants, or segregated database, auto activating/expiring access levels, micro-granularity to operative privileges, direct commands, multiple alarm handling and counter, routing and escalation, replacement strings, and standard import utility. The door alarms, at a minimum, shall be balance magnetic switch type set in a way to prevent tampering, and not security strips. Door alarms shall have the ability to be programmed from the viewing station. The CCTV shall interface with the access control system. In the event that an alarm is triggered at an entry/exit point, the camera that covers that location will automatically be enlarged on the operators monitor. The photo badging shall be seamlessly integrated with the ACS. The photo badging creation software shall share the same database to store personnel data. The ACS and VMS shall support automatic client updates from a single server. The Contractor shall remove and dispose of any existing door contacts that are not operational. In event of a power outage, the Contractor shall provide a backup power supply to the ACS for a minimum of four (4) hours. The Contractor shall provide surge protections to all equipment. 3. Testing The Contractor shall test each installed camera for quality of the image, appropriate field of coverage (within the technical constraints of the camera and lens), proper operation of each function of the proposed camera monitoring and control software, proper viewing by the real-time access control system, and proper recording by the DVR device. This testing shall be performed for both day and night (dark) conditions. The testing of the night (dark) conditions shall use the DVR recording device to demonstrate success. The Contractor shall test and demonstrate that the access control system functions properly and interfaces accurately with the CCTV viewing stations, photo badge, and visitor control system. 4. Other Information The Contractor shall place all outside wiring in conduit. The Contractor will provide the conduit. The Contractor shall place any exposed new wiring in a raceway at a minimum to prevent tampering. There is also existing dark fiber. The Contractor is not authorized use of the dark fiber. All systems must be stand alone. The Contractor shall not network to the Ft. Sill system. 5. Documentation and Maintenance Operation and Maintenance Manuals: The Contractor must provide at least three (3) complete set of operation and maintenance manuals for all installed equipment. Operations and maintenance manuals must provide information for troubleshooting, preventive maintenance and corrective actions. Completion Date: Requested completion date is 30 days After Dated Contract (ADC) award. Quote should reflect FOB: Destination The Contractor shall describe and provide with his/her proposal the design proposed including mounting locations of cameras and access readers. This requirement is in addition to descriptive literature requirements in FAR 52.214-21. Descriptive Literature. The Contractor shall submit descriptive literature that clearly identifies the Access Control System to be provided and to show compliance with the specifications specified herein. Descriptive literature means information provided by an offeror, such as cuts, illustrations, drawings, and brochures that shows a products characteristics or construction of a product or explains its operation. The term includes only that information needed to evaluate the acceptability of the product and excludes other information for operating or maintaining the product. The descriptive literature is required to establish, for the purpose of evaluation and award, details of the products the offeror proposes to furnish as to performance characteristics and operation. All Proposals shall be clearly marked with RFQ number W9124L-09-T-0079 and emailed to the POCs listed below or faxed to 580-442-3819, no later than 4:00 PM, CST, 28 August 2009. Bidder/offeror shall submit bid/offer on all bid items. Failure to do so will be cause for rejection of the bid/offer. Contact Malisa Tubtim, Phone: (580) 442-8891, Email: malisa.tubtim@conus.army.mil, Fax: (580) 442-3819l or Kena Herring, Phone: (580) 442-3604, Fax: (580) 442-8014, Email: kena.herring@conus.army.mil if you have any questions/concerns. The following clauses are applicable to this acquisition and incorporated by reference: For further information please go to the associated websites: http://acquisition.gov/comp/far/index.html and http://farsite.hill.af.mil http://farsite.hill.af.mil/. FAR 52.204-4 Printed or Copied Double-Sided on Recycled Paper, FAR 52.204-7 Central Contractors Registration, FAR 52.212-4 Contract Terms and ConditionsCommercial Items, FAR 52.247-34 F.O.B. Destination, DFARS 252.201-7000 Contracting Officers Representative, DFARS 252.204-7003 Control of Government Personnel Work Product, DFARS 252.204-7004 Alt A Required Central Contractors Registration, DFARS 252.209-7004 Subcontracting with Firms That Are Owned or Controlled by the Government of a Terrorist Country, DFARS 252.211-7003 ALT 1 Item Identification and Valuation, DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports, DFARS 252.232-7010 Levies on Contract Payments. The following clauses are applicable to this acquisition and incorporated by full text: FAR 52.252-2 Clauses Incorporated by Reference and FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items. The following FAR clauses within the aforementioned clause are being selected as applicable: 52.203-6, 52.219-4, 52.219-8, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-39, 52.225-13, and 52.232-36. FAR 52.222-41 Service Contract act of 1965, FAR 52.222-42 Statement of Equivalent Rates for Federal Hires, and FAR 52.222-44 Fair Labor Standards Act and Service Contract Act -- Price Adjustment. DFARS 252.212-7001, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items. The following DFAR clauses within the aforementioned clause are being selected as applicable: 252.203-7000, 252.225-7001, 252.232-7003, and 252.247-7023. The following provisions are incorporated by reference: FAR 52.212-1 Instructions to OfferorsCommercial Items, FAR 52.212-3 Offeror Representations and Certifications -- Commercial Items, FAR 52.214-31 Facsimile Bids, DFARS 252.209-7001 Disclosure of Ownership or Control by the Government of a Terrorist Country, and DFARS 252.212-7000 Offeror Representations and Certifications--Commercial Items. The following provisions are incorporated by full text: 52.212-3 Offeror Representations and CertificationsCommercial Items and 52.252-1 Solicitation Provisions Incorporated by Reference. Offerors are to include a completed copy of provision FAR 52.212-3, Offer or Representations and Certifications- Commercial Items, or pursuant to FAR 4.1201 (a) Prospective Contractors shall complete electronic annual representations and certifications at http://orca.bpn.gov in conjunction with required registration in the Central Contractor Registration (CCR) database. AMC AGENCY LEVEL PROTEST PROCEDURES If you have complaints about this procurement, it is preferable that you first attempt to resolve those concerns with the responsible contracting officer. However, you can also protest to Headquarters, AMC. The HQ, AMC-Level Protest Program is intended to encourage interested parties to seek resolution of their concerns within AMC as an Alternative Dispute Resolution forum, rather than filing a protest with the General Accounting Office or other external forum. Contract award or performance is suspended during the protest to the same extent, and within the same time periods, as if filed at the GAO. The AMC protest decision goal is to resolve protests within 20 working days from filing. To be timely, protests must be filed within the periods specified in FAR 33.103. If you want to file a protest under the AMC-Level Protest Program. The protest must request resolution under that program and be sent to the address below. All other agency-level protests should be sent to the contracting officer for resolution. HQ Army Materiel Command Office of Command Counsel 9301 Chapek Rd, Room 2-1SE3401 Ft. Belvoir, VA 22060-5527. Facsimile number (703) 806-8866 or 8875 Packages sent by FedEx or UPS should be addressed to: HQ Army Materiel Command Office of Command counsel Room 2-1 SE3401 1412 Jackson Loop Ft. Belvoir, VA 22060-5527 The AMC-Level protest procedures are found at: http://www.amc.army.mil/pa/COMMANDCOUNSEL.asp If Internet access is not available, contact the contracting officer or HQ, AMC to obtain the AMC-Level Protest Procedures. (End of Provision) Additional Clarifications and Additional Requirements are applicable to this acquisition as follows: APACHE GATE DELIVERY INFORMATION All delivery trucks, transportation trucks, vehicles pulling trailers, every type of cargo or construction vehicle must enter through Apache Gate. Location of Apache Gate: Take the Medicine Park exit 45 off of Interstate 44, proceed west on highway 49 (approximately mile). Entrance to Apache Gate is on the left (south). PERMITS, TAXES, LICENSES, ORDINANCES, AND REGULATIONS Contractor shall obtain all necessary permits, give all notices, pay all license fees and taxes, comply with all Federal, state, municipal, county, and local Board of Health ordinances, rules and regulations applicable to the business carried on under this contract, and are responsible for all applicable state sales and use taxes. FAIR LABOR STANDARDS ACT AMENDMENT (MAY 74) Notwithstanding any other provision of this contract, the minimum wage payment shall be specified by P.L. 93-259 or the applicable Service Contract Act Wage Determination Rate, if any, whichever is greater. APPLICABLE WAGE DETERMINATION (S) The following U.S. Department of Labor Wage Determination (s) is (are) applicable to this procurement: (a copy of each Determination is incorporated herein and made a part hereof at Attachment A.) Wage Determination No Date 2005-2525 (Rev 9) 07/09/2009 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES In accordance with FAR Clause 52.222-42 Statement of Equivalent Rates for Federal Hires incorporated into this contract by reference by FAR Clause 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, the following information is furnished: THIS STATEMENT IS FOR INFORMATION ONLY: IT IS NOT A WAGE DETERMINATION EMPLOYEE CLASS MONETARY WAGE-FRINGE BENEFITS* Laborer $11.62 36.45% ACCOUNTING FOR CONTRACT SERVICES The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address: https://cmra.army.mil/. The required information includes: (1) Contracting Office, Contracting Officer, Contracting Officers Technical Representative; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data; (5) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor hours (including sub-contractors); (6) Estimated direct labor dollar paid this reporting period (including sub-contractors): (7) Total payments (including sub-contractors); (8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different); (9) Estimated data collection cost; (10) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (The Army Requiring Activity is responsible for providing the contractor with its UIC for the purpose of reporting this information.; (11) Locations where contractor and sub-contractors perform the work (specified by zip code in the Unites states and nearest city, county, when in a overseas location, using standardized nomenclature provided on website; (12) Presence of deployment or contingency contract language; and (13) Number of contractor and sub-contractor employees employed in theater this reporting period (by country). Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a contractors systems to the secure website without the need for separate data entries for each required data element at the website. The specific formats for the XML direct transfer may be downloaded from the website. CONTRACTUAL AUTHORITY No written or oral statements of any person whosoever other than the Contracting Officer will, in any manner or degree, modify or otherwise affect the terms of this contract. The Contracting Officer is the only person authorized to approve changes in any of the requirements under this contract, and notwithstanding any provisions contained elsewhere in this contract, the said authority remains solely with the Contracting Officer. INSURANCE REQUIREMENTS In addition to any Insurance which may be legally required, the Contractor and any subcontractors shall procure and maintain during the entire period of performance under this contract the following minimum insurance coverage: (See FAR 28.307-2) a. COMPREHENSIVE GENERAL LIABILITY INSURANCE: Bodily injury liability insurance in the minimum limits of $500,000 per occurrence and property damage liability insurance in the minimum limits of $100,000 per occurrence shall be required on the comprehensive form of policy. b. AUTOMOBILE LIABILITY INSURANCE: This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be required. c. WORKER'S COMPENSATION AND EMPLOYER'S LIABILITY INSURANCE: As required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such state will be satisfactory. The required Workman's Compensation Insurance shall extend to cover employer's liability for accidental bodily insurance or death and for occupational disease with a minimum liability limit of $100,000. PROOF OF INSURANCE 1. At all times during performance, the Contractor shall maintain with the Contracting Officer either: (a) A current Certificate of Insurance (COI) showing at least the insurance required above and providing for a firm 30 day written notice to the Contracting Officer by the Insurance Company prior to cancellation or any material change in policy coverage. The statement that failure to provide such notice relieves the insurance company of any liability shall not be written into the COI. (b) A Certificate of Compliance, executed by an officer of the Contractor's firm, certifying that the firm will comply with the insurance requirements stated in this contract at all times during performance of this contract. (A Certificate of Compliance will be provided to the Contractor upon contract award.) 2. A Certificate of Insurance from the Contractor's insurance company or a Certificate of Compliance shall be furnished to the Contracting Officer 10 calendar days prior to contract performance. 3. Failure to maintain the required coverage may result in termination of the contract. CHANGES Changes in terms and conditions of this contract may be made only by written agreement of the parties with the exception of administrative changes such as changes in paying office, appropriation data, etc., which may be made unilaterally by the Government. EXEMPTION FROM THE CLAUSE ENTITLED ELECTRONIC SUBMISSION OF PAYMENT REQUESTS The Contractor is exempt from submitting payment requests and receiving reports in electronic form based on criteria found in DFARS 232.7002 (a). The exception for this contract is 'PAYMENT BY GOVERNMENT PURCHASE CARD'. PAYMENTS The Government will process payments for supplies/services rendered under this contract through the Government-wide Commercial Purchase Card (GPC). The Contractor shall furnish the Government a credit card receipt of the transaction within 24 hours after shipping the supplies or performance of service (see block 9 of the SF1449 or block 6 of the DD1155 for the mailing address. The third party is: US Bank, GPC Payment Services, PO Box 6313, Fargo, ND 58125-6313 The purchase card to be used is: GSA Smart Pay Purchase Card (GPC) SUBMISSION FORMAT FOR INVOICES VENDORS/CONTRACTORS MUST SUBMIT THEIR INVOICES IN THEFOLLOWING FORMAT: 1. NAME AND ADDRESS. 2. CONTRACT/PURCHASE ORDER NUMBER, INCLUDING DELIVERY ORDER NUMBER. (MUST INCLUDE COMPLETE NUMBER, (i.e. W9124L-xx-x-xxxx or DABK35-xx-x-xxxx or DABT39-xx-x-xxxx)). 3. DESCRIPTION, PRICE, AND QUANTITY OF PROPERTY OR SERVICES ACTUALLY PROVIDED. 4. SHIPPING AND PAYMENT TERMS. 5. COMPLETE MAILING ADDRESS. 6. TELEPHONE NUMBER AND ADDRESS FOR NOTIFICATION IN CASE OF DEFECTIVE INVOICE. NOTE: INVOICES MUST MATCH PURCHASE ORDER/CONTRACT IN DESCRIPTION AND UNIT OF ISSUE. DEFECTIVE INVOICES WILL BE RETURNED. EVALUATION AND AWARD LOW PRICE TECHNICALLY ACCEPTABLE: Award will be made to the technically acceptable proposal with the lowest evaluated price. The following factors shall be used to evaluate offers: Price Technical Past Performance Technical will be more important than past performance. Past performance will be considered to ensure the offeror has the ability to perform based on its prior demonstrated performance record (acceptable/unacceptable) and the relevancy of the work performed. An offeror with no past performance, or with no relevant past performance, will be rated as neutral. Offerors shall provide no more than three (3) references for past performance which shall be included with the offer/proposals. Information shall include: Point of Contact Name, telephone number, contract number and description of services for contracts you have completed or are currently working which are of the same or similar services and have been performed within the last three years (36 months). The order of preference for past performance information is as follows: (1) government (2) state and (3) commercial contracts. PAST PERFORMANCE SUBMISSION INFORMATION The Contractor shall provide a list of no more than three (3), of the most relevant contracts performed for government agencies and commercial customers within the last 3 years. Only references for same or similar type contracts are desired. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced: (i) Company/Division name (ii) Product/Service (iii) Contracting Agency/Customer (iv) Contract Number (v) Contract Dollar Value (vi) Period of Performance (vii) Verified, up-to-date name, address, FAX and telephone number of the contracting officer (viii) Comments regarding compliance with contract terms and conditions (ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions. If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. SITE VISIT ARRANGEMENTS A site visit has been arranged for anyone wishing to inspect the site where these services are to be performed. The site visit will be on Tuesday, 11 August 2009, at 9:00 a.m. local time. Anyone wishing to visit the site should do so at this time. Those persons interested in attending the site should be at Directorate of Contracting, Bldg. 1803, Fort Sill, OK no later than 8:45 a.m. local time. Due to the limited space available, each concern should limit the number of their representatives attending to 2 persons. Electronic or telephonic notification of attendance must be received by the Contract Specialist no later than 4:00 p.m. on Monday, 10 August 2009. Point of contact is Malisa Tubtim, Phone: (580) 442-8891, Email: malisa.tubtim@conus.army.mil. IDENTIFICATION OF CONTRACTOR EMPLOYEES AND VEHICLES Each side of Contractor-owned vehicles shall bear the Contractor's name in 2-inch letters. Each Contractor employee shall possess an identification card to include employee's name, name of Contractor, current photo, and card serial number. Additionally, each Contractor employee shall display on his/her person a badge or name tag which shall include the name of the employee and the Contractor's name. The Contractor shall collect Contractor-furnished identification badges upon termination of employee. CONDUCT OF EMPLOYEES The Contractors employees shall not be permitted to carry firearms, knives or other lethal weapons while on Fort Sill. CLARIFICATION OF THIS SOLICITATION Prospective bidders are cautioned against soliciting views, clarification, interpretations, etc., of this solicitation from agencies or individuals of the Government other than the office issuing this solicitation. Any desired explanation of this solicitation should be made in writing to Malisa Tubtim at email: malisa.tubtim@conus.army.mil and Kena Herring at email: kena.herring@conus.army.mil. Clarifications and/or questions are due by 4:00 p.m. on Friday, 14 August 2009. Sufficient time should be allowed for a reply to reach offerors before submission of their offers. No phone calls, email only. Oral explanations will not be binding. COMMERCIAL ITEM ACQUISITION PROCEDURES This acquisition is solicited under Commercial item Simplified Acquisition procedures specified in FAR Part 13.5, Test Program For Certain Commercial Items. INTERRUPTION OF GOVERNMENT PROCESSES If an emergency or unanticipated event interrupts normal Government processes so that quotes cannot be received at the office designated for receipt by the exact time specified in the RFQ, and urgent Government requirements preclude an amendment or other notice of an extension of the bid opening/closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the RFQ on the first work day on which normal Government processes resume. If no time is specified in the solicitation, the time for receipt is 4:00 p.m., local time for the designed Government office. NOTICE OF AWARD A written notice of award or acceptance of an offer mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offers specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. POINT OF CONTACT The Contractor shall provide a local telephone number, or a long distance telephone number with reverse charges, that is answered 24 hours a day, seven (7) days a week, and a local address where the Contractor can be notified of or contacted for emergency work. The Government shall not be expected to call a series of phone numbers in order to locate the Contractor or his designated representative. Electronic answering devices, beepers, or pagers shall suffice for this requirement. REGULATIONS The site of the contracted work is on a military reservation, and rules and regulations issued by the Commander, Fort Sill, or other appropriate commanders, covering fire, safety, sanitation, severe weather requirements, admission to installation/facility and conduct of operations shall be observed by the Contractor and his employees. Work Force: The successful bidder shall not hire persons not legally residing in the United States of America.
Web Link: FBO.gov Permalink
(https://www.fbo.gov/spg/USA/DABK/DABK35/W9124L09T0079/listing.html)
Place of Performance: Address: ACA, Fort Sill Directorate of Contracting, P.O. Box 33501 Fort Sill OK<br />; Zip Code: 73503-0501<br />
Record: SN01896574-W 20090805/090803234941-d4a7775cc11d1d787caae1575fc02228 (fbodaily.com)
Source: FedBizOpps Link to This Notice
(may not be valid after Archive Date)

| FSG Index | This Issue's Index | Today's FBO Daily Index Page |

Loren Data's SAM Daily™

58 -- Access Control System