SOLICITATION NOTICE
70 -- GITM Workstations Intent To Establish BPA
- Notice Date
- 8/6/2009
- Notice Type
- Presolicitation
- Contracting Office
- U.S. Department of State, FedBid.com -- for Department of State procurements only., FedBid.com, 1701 N Fort Meyer Drive, Rosslyn, VA 22209
- ZIP Code
- 22209
- Solicitation Number
- SAQMMA09Q0098A
- Response Due
- 8/12/2009
- Archive Date
- 2/8/2010
- Point of Contact
- Name: Felicia Goudy, Title: Contract Specialist, Phone: 7038755202, Fax:
- E-Mail Address
-
goudyfd@state.gov;
- Small Business Set-Aside
- N/A
- Description
- Bids are being solicited under solicitation number SAQMMA09Q0098A. This announcement constitutes the only solicitation; bids are being requested and a written solicitation will not be issued. The solicitation is issued as an invitation for bids (IFB), unless otherwise indicated herein. If your company can provide the product/services listed on the solicitation and comply with all of the solicitation instructions, please respond to this notice. To view the specifications, please go to www.FedBid.com and reference Buy No. 140209. GSA Schedule Bids Only: Sellers bidding on this opportunity MUST have the items requested on an existing GSA Schedule. The Schedule must either be in the Seller's name or the Seller must be able to document its ability to act as an agent of a partner's Schedule. Sellers must not bid more than their applicable contract ceiling price, excluding the FedBid Fee, for contract-specific items. If FedBid receives notice that, due to inclusion of the FedBid Fee, the Selected Bid's line item pricing is higher than the Selected Seller's applicable published government contract pricing, the FedBid Fee will be reduced to ensure the Selected Bid's line item pricing does not exceed the Selected Seller's applicable contract pricing. Sellers may offer Open Market items only in accordance with the approved Terms and Conditions of their respective GSA Schedule AND upon approval from the soliciting Contracting Officer. Information regarding GSA Schedules can be found at www.GSA.gov. This requirement is unrestricted and only qualified sellers may submit bids. The solicitation pricing on www.FedBid.com will start on the date this solicitation is posted and will end on 2009-08-12 12:00:00.0 Eastern Time or as otherwise displayed at www.FedBid.com. FOB Destination shall be Springfield, VA 22153 The Department of State requires the following items, Brand Name or Equal, to the following: LI 001, [BASE YEAR August 26, 2009 through August 25, 2010] Brand name or equal to HP dc5850 SFF. ***See attachments for Specifications and for DoS intent to establish BPA. ***The U.S. Department of State (DoS) contemplates multiple Blanket Purchase Agreement (BPA) awards for Workstations. This RFQ seeks quotations from current General Services Administration (GSA) Contract holders. Only offeror(s) whose GSA Federal Supply Schedule [i.e., Information Technology (IT) 70] contract term is in effect at the time of proposal submission and extends through the Delivery Order performance period are eligible for award. Workstations will be standardized based on the award and all subsequent orders will be restricted to items derived from the standardization. Equipment will be peculiar to one manufacturer (e.g., a particular brand name, product, or a feature of a product, peculiar to one manufacturer). A combined synopsis/solicitation will be posted on FedBizzOps announcing our intent to standardize equipment and establish BPAs based on the award., 14000, EA; LI 002, [OPTION 1: August 26, 2010 through August 25, 2011]. Brand name or equal to HP dc5850 SFF. ***See attachments for Specifications, 14000, EA; LI 003, [OPTION 2: August 26, 2011 through August 25, 2012]. Brand name or equal to HP dc5850 SFF. ***See attachments for Specifications, 14000, EA; For this solicitation, Department of State intends to conduct an online competitive reverse auction to be facilitated by the third-party reverse auction provider, FedBid, Inc. FedBid has developed an online, anonymous, browser based application to conduct the reverse auction. A Seller may submit a series of pricing bids, which descend in price during the specified period of time for the aforementioned reverse auction. Department of State is taking this action in an effort to improve both seller access and awareness of requests and the agency's ability to gather multiple, completed, real-time bids. All responsible Sellers that respond to this solicitation MUST submit the pricing portion of their bid using the online exchange located at www.FedBid.com. There is no cost to register, review procurement data or make a bid on www.FedBid.com. Sellers that are not currently registered to use www.FedBid.com should proceed to www.FedBid.com to complete their free registration. Sellers that require special considerations or assistance may contact the FedBid Helpdesk at 877-9FEDBID (877-933-3243) or via email at clientservices@fedbid.com. Sellers may not artificially manipulate the price of a transaction on www.FedBid.com by any means. It is unacceptable to place bad faith bids, to use decoys in the www.FedBid.com process or to collude with the intent or effect of hampering the competitive www.FedBid.com process. Should Sellers require additional clarification, contact FedBid at 877-9FEDBID (877-933-3243) or clientservices@fedbid.com. Use of FedBid: Buyers and Sellers agree to conduct this transaction through FedBid in compliance with the FedBid Terms of Use. Failure to comply with the below terms and conditions may result in offer being determined as non-responsive. In addition to providing pricing at www.FedBid.com for this solicitation, each Offeror must provide any required, NON-PRICING responses (e.g. technical proposal, representations and certifications, etc.) so that they are received no later than the closing date and time for this solicitation. Agencies may require registration with the Central Contractor Registry (CCR) prior to receipt of order, pursuant to FAR 4.1102 and other applicable regulations and guidelines. Information can be found at www.ccr.gov. All Bids must be valid for 30 days from the closing date for this solicitation. No exceptions or qualifications. New equipment ONLY, NO remanufactured, refurbished, or gray-market products. All bid prices must include shipping FOB Destination CONUS (CONtinental U.S.). No partial shipments are permitted, unless otherwise specified by Contracting Officer at time of award. (a) The provider of information technology shall certify applications are fully functional and operate correctly as intended on systems using the Federal Desktop Core Configuration (FDCC). This includes Internet Explorer 7 configured to operate on Windows XP and Vista (in Protected Mode on Vista). For the Windows XP settings, see http://csrc.nist.gov/itsec/guidance_WinXP.html and for the Windows Vista settings, see: http://csrc.nist.gov/itsec/guidance_vista.html.(b) The standard installation, operation, maintenance, update, and/or patching of software shall not alter the configuration settings from the approved FDCC configuration. The information technology should also use the Windows Installer Service for installation to the default program files directory and should be able to silently install and uninstall.(c) Applications designed for normal end users shall run in the standard user context without elevated system administration privileges.(d) The Department of State currently intends to use Vista in Protected Mode in the future when all devices at all worldwide locations have sufficient capacity to permit an upgrade from the XP operating system. The Contractor and its employees shall exercise the utmost discretion in regard to all matters relating to their duties and functions. They shall not communicate to any person any information known to them by reason of their performance of services under this contract which has not been made public, except in the necessary performance of their duties or upon written authorization of the Contracting Officer. All documents and records (including photographs) generated during the performance of work under this contract shall be for the sole use and become the exclusive property of the U.S Government. Furthermore, no article, book, pamphlet, email, recording, broadcast, speech television appearance, film or photograph concerning any aspect of work performed under this contract shall be published or disseminated through any media without the prior written authorization of the Contracting Officer. These obligations do no cease upon the expiration or termination of this contract. The Contractor shall include the substance of this provision in all contracts of employment and in all subcontracts hereunder. A) The offeror shall provide the government, with its offer submission, written verification from the GSA schedule holder that an agreement exists that validates the offeror's right to offer the GSA schedule items on behalf of the GSA schedule holder, if other than the offeror; and, B) By proactively complying with this offer term, sellers accept that the government will make award to the GSA schedule holder only, as the sole awardee. Further, the sole awardee and only the sole awardee shall submit its invoice to the government and receive payment from the government GSA schedule orders may include "open market" items, i.e., items not on the awardee's list of GSA schedule items, only in compliance with FAR 8.402(f). Offerors should verify in writing which items are listed on their GSA schedule contracts and which items are "open market" items. For an offer to qualify as an offer based on a GSA schedule contract, the value of "open market" items included in the offer may not exceed the applicable micro-purchase threshold as defined in FAR 2.101.In order to notate which items are open market, in accordance with FAR 8.402(f)(3), Seller must write "open market" in the Line Item Description for any item not currently active on the cited contract, or list in the Seller Bid Description field all open market line numbers (e.g. "Open Market Items: Lines 1, 2, 3.") Must View Attachments For Complete Information GITM receiving hours are 7:00 a.m 3:00 p.m., Monday through Wednesday. Driver must call Robert Hall (703-970-2123) or Todd Yocum (703-970-2113) for Dock Appointment prior to delivery of shipment. Shipments without Dock appointments will be refused at the door. (For small quantities, such as of evaluation hardware, shipments via common carriers such as FedEx, UPS, or DHL are accepted any day Monday through Friday.) The requisition/reference number must be clearly written on each box. A packing slip must be included with every shipment, and an advance copy provided electronically to Dawn Cavallo at CavalloDM@state.gov. All boxes and containers must be clearly marked with the requisition reference number found in Block 4, OF347, Order for Supplies and Services. Shipping documents will clearly list each line item and the quantity shipped as contained within boxes or containers. If single line items have been assembled into a major component, shipping documents must account for the individual items shipped within the major component. The offeror shall adhere to the following boxed unit labeling and pallet requirements: a.Model number with barcode on containerb.S/N with barcode on containerc.When equipment is modified, a new P/N must be assigned and bar-coded on the containerd.When equipment is modified, the original P/N and barcode should not be covered on the container. If a new P/N is assigned, it must be bar-coded on the containere.Pallets must be wood, with standard 3 stringer construction, with 4-way entryf.Pallet size should be 40 x 48 with 48 being the stringer length At the time equipment is delivered, offerors are required to complete the Offeror Deliverable Spreadsheet, E-SCORE Master. This spreadsheet will be used to populate the Departments E-SCORE Database. The spreadsheet must be received PRIOR to delivery of the equipment. Failure to deliver the spreadsheet PRIOR to shipment will result in rejection of equipment at the dock and withholding of final payment. Submission of incomplete configuration data will result in a delay of payment for which the offeror is responsible. The E-Score Master may be obtained by calling Dawn Cavallo at (703-970-2117). Invoice will not be paid until full reconciliation of E-Score and shipment has occurred. Individual delivery orders will define Government Furnished Equipment requirements, if applicable. The serial numbers applied to units shall be in non-repeating sequential form. The offeror shall provided 4.5 year manufacturer warranty for parts and labor on all components. Offeror pickup and delivery at 8020 Grainger Ct., Springfield, VA 22153 for warranty returns provided at no additional cost, within 72 hours. Offeror is responsible to fix or replace all equipment under warranty. Repaired units must be received within 30 calendar days. Allow 120 calendar day lead time for returning a defective item from Post. Must provide hard disk retention option as defective hard disks will not be returned. Shipping cost for warranty returns, defective units, repaired units, etc., shall be the sole responsibility of the offeror. Failure to meet the delivery date specified in a delivery order will be reflected in the Governments past performance assessment and may result in termination of outstanding orders. Consideration from the DoS shall be requested for late deliveries. The Department of State shall have the right to require, at any time, that the Contractor offer under this Blanket Purchase Agreement hardware components available to the Contractor's commercial customers. In this way the Department of State seeks to ensure that it can obtain the benefits of new design enhancements and technological updates or advances for equipment currently on the Blanket Purchase Agreement. When requested or offered, the Contractor shall provide, within 30 calendar days of receipt of request, a refreshment proposal including the components so identified at the technology discount as indicated in the Blanket Purchase Agreement. In the event that the Contractor is no longer able to provide the products proposed (because they are no longer being manufactured, for example), the Contractor may, with the Department's approval, remove the products from the Blanket Purchase Agreement. For products in the mandatory deliverable lists, the Contractor shall provide substitute products which shall have the functional capabilities of the products originally provided and shall meet or exceed the original products' rated performance characteristics, at the appropriate discount as indicated in the Blanket Purchase Agreement. On an annual basis, the Contractor shall provide the Department either with a self-certification that the mandatory deliverable items currently on the Contract are state-of-the-art technology, or a technology refreshment proposal updating the mandatory deliverable items. The Department will review the Contractor self-certification and/or technology refreshment proposal for acceptability in terms of scope and the current state of technology. For desktops, monitors and associated computer peripherals: Prior to refreshing a base computer system, the Contractor must provide the Department with a report detailing the family of products to which the base system belongs to ensure the discount structure for that family of products is maintained. Any new technology which will upgrade, extend or enhance the components shall be evaluated if the Contractor submits a proposal outlining the proposed technology. Included in this proposal shall be pricing data (i.e., current published commercial price list) and other technical information as listed below. With the receipt of a proposal from the Contractor, the Department shall have the right to approve any or all of the proposed CLINs and to unilaterally modify the Blanket Purchase Agreement to provide for ordering of the new technology. The criteria for acceptance of the new technology proposal are as follows: 1)For mandatory deliverable items, each item must satisfy all original mandatory requirements in the technical specifications of this Blanket Purchase Agreement. 2)Each item must correspond with an appropriate existing Federal Supply Schedule contract product class code and its corresponding price discount. At a minimum, the technology proposal shall include the following header information:Technology Refresh (TR) Number (unique tracking number)Description of the proposed TRContract (Federal Supply Schedule) NumberBlanket Purchase Agreement NumberContact NameContact Phone NumberContact E-mail address At a minimum, the technology proposal shall include the following information for each product proposed:Contract Line Item Number (CLIN) (unique for this Blanket Purchase Agreement)Name of Original Equipment ManufacturerBusiness size of Original Equipment ManufacturerOriginal Equipment Manufacturers Model NumberClass CodeBase/Mandatory/Available Component FlagFull Item DescriptionList PriceBlanket Purchase Agreement Discounted Price The Contractor may propose a single line item which bundles together a number of separate products into one CLIN provided that: 1)each of the products are available as separate CLINs on the Federal Supply Schedule Contract2)the description for the bundled line item include the list of separate CLINs included3)the bundled CLIN is firm fixed price (End of text) DoS will notify all offerors of its Blanket Purchase Agreement (BPA) selection decision and conduct debriefings in accordance with FAR 8.405-2. This process will be completed before DoS submits production orders directly to the selected BPA holder.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/State/FedBid.com/FedBid1/SAQMMA09Q0098A/listing.html)
- Place of Performance
- Address: Springfield, VA 22153<br />
- Zip Code: 22153<br />
- Zip Code: 22153<br />
- Record
- SN01901252-W 20090808/090806235452-4fb20201876b20743d21c8500b0286d4 (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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