SOLICITATION NOTICE
V -- Hotel Rooms Natl Veterans Art Conf 4-12 Oct 09
- Notice Date
- 8/7/2009
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- Department of Veterans Affairs, VA South Texas Health Care System, Department of Veterans Affairs South Texas Health Care System, Department of Veterans Affairs;South Texas Veterans Health Care System;7400 Merton Minter;San Antonio TX 78229
- ZIP Code
- 78229
- Solicitation Number
- VA-257-09-RQ-0267
- Response Due
- 8/13/2009
- Archive Date
- 10/12/2009
- Point of Contact
- Mary Accomando<br />
- E-Mail Address
-
Contract Specialist
(mary.accomando@va.gov)
- Small Business Set-Aside
- N/A
- Description
- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice for the South Texas Veterans Health Care System intends to negotiate a Firm Fixed Price type contract for hotel accommodations, conference space and hotel services located within San Antonio city limits. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. This procurement is being issued as a Request for Quotation (RFQ), and the referenced number is VA-257-09-RQ-0267. This solicitation document and incorporated provisions are those in effect through Federal Acquisition Circular 2005-35. This solicitation is being issued as unrestricted. The NAICS code is 721110 and the size standard is $7.0M. This is NOT a solicitation for Event Planning Services or 3rd Party Event Planning Services. The VA will not consider a proposal submitted by an offeror that is not a hotel. An offer which requires the Government to execute separate agreement with a third party hotel shall be deemed technically unacceptable. The period of performance for this requirement is October 4 - 12, 2009. Contractor will provide accommodations and services in accordance with the following: approximately 190 (peak night) sleeping rooms and the required meeting space MUST be housed in the same facility. The Department of Veterans Affairs, Employee Education System (EES) is sponsoring a National Veterans Creative Arts Festival. The hotel shall accommodate 190 sleeping rooms with majority of attendees checking in on October 4, 2009. Contractor will be required to provide a full service hot buffet breakfast for an estimated 250 participants on one designated day. Morning and mid-afternoon light refreshments will be provided on each day of the conference. Multiple conference rooms are required to accommodate the participants. To be eligible for award under this solicitation, the hotel facility MUST be registered and current with the Central Contractor Registration (CCR) website (www.ccr.gov) and be FEMA approved and listed on the US Fire Administration Hotel and Motel National Master List located at www.usfa.fema.gov/hotel/search.cfm VA contracting officers may contract only with listed hotels or motels on the above listings to conduct meetings, conventions, conferences, or training seminars. Offerors proposed facilities that are not listed will be rejected as technically unacceptable. In addition, the Offerors facilities must be compliant with the requirements of the Americans with Disabilities Act (Public Law 101-336) (42 USC 12101 et. Seq.) Award will be made to the offeror determined to be the Best Value to the Government in accordance with FAR 52.212-2, Evaluation Factors. Evaluation may be made with or without discussions with the offeror(s). The technical proposals will be evaluated for size, quality of services and accommodations, location, and experience with large conferences. VA reserves the right to conduct an off-site inspection of offered facilities. Prices will be evaluated in terms of cost for accommodations and services, cancellation fees, Attrition costs, and refreshments. All responsible sources that can meet the requirements and provide items as listed above may respond to this solicitation by submitting cost and technical proposals, hotel contract and descriptive literature. The VA will not consider or accept a proposal submitted by an offeror that is not a hotel. The following provisions and clauses shall apply to this solicitation: FAR 52. 252-2, Clauses Incorporated by Reference; FAR 52.212-1, Instructions to Offerors - Commercial Items; FAR 52.212-2, Evaluation Commercial Items (factors listed in descending order of importance: 1. Size and quality of services and accommodations; 2. Location; 3. Experience with large conferences and; 4. Price (Cost of accommodations, services, cancellation fee, attrition and refreshments). Size and quality of services and accommodations, location and experience with large conferences, when combined are more important than price. FAR 52.212-3, Offeror Representations and Certification along with his/her proposal. FAR 52.212-4, Contract Terms and Conditions Commercial Items. FAR 52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders Commercial Items. In accordance with FAR 12.603(2)(xii) the following provisions apply FAR 52.232-18 Availability of Funds; VAAR 852.270-4 Commercial Advertising; VAAR 852.237-70 Contractor Responsibilities and VAAR 852.270-1 Representatives of Contracting Officers. Proposals shall include all information required in FAR 52.212-1, Schedule of Prices Offered and a completed copy of provision FAR 52.212-3. Submit all prices, descriptive literature, technical proposal, and a completed hotel contract no later than noon CST August 13, 2009. Oral quotes will not be accepted. Faxed quotes must be followed up with a verbal confirmation of receipt.
- Web Link
-
FBO.gov Permalink
(https://www.fbo.gov/spg/VA/VASTHCS/VASTHCS/VA-257-09-RQ-0267/listing.html)
- Place of Performance
- Address: San Antonio, Texas<br />
- Zip Code: 78205<br />
- Zip Code: 78205<br />
- Record
- SN01903320-W 20090809/090807235950-7f3b9485cf96b96ef5077f46bd8ef4aa (fbodaily.com)
- Source
-
FedBizOpps Link to This Notice
(may not be valid after Archive Date)
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